Intro Free Timekeeping Software
When choosing a time monitoring tool, it’s important to understand the many different kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services companies. On the other hand, the time tracking features in such tools are available only within larger project management (PM) suites. Because of this, you’re paying much more cash for things such as file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you’ll discover pure play time tracking tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Free Timekeeping Software
Attributes and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves lots of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked this day and how many hours they’ve worked over the past seven days. You will also see a list of each member, their latest tasks, and how active they’ve been over the past week. This is a solid PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are becoming more than enough attention and projects that are being neglected.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log in your hours as you likely did with pencil and paper during the analog age of time tracking. Essentially, you work your shift, you add time to your own timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can not use the platform for a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they’re able to force users to need a motive to ensure they’re really adding hours they worked. Admins can also set up the system to remind users to start monitoring time if they haven’t clocked into the machine in a while.
The second, and most bothersome, way of tracking moment in Hubstaff is by using the stopwatch feature. In every solution we tested, this component is available within the confines of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that resides within a separate window. In it, you can choose your job, press Start, along with your timer will start counting. When you’re done, your activity and your screenshots will be transmitted to the principal hub. The native program will take a picture at random intervals of up to 3 shots per hour based on how often the admin would like to spy on workers. Screenshots can be partly fuzzy not to record sensitive information on every catch, but enough of this screen is left unsullied that you’ll still get a feeling of whether the display is really on work-related or play-related content. This is an annoyingly complicated and convoluted means to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop program. The mobile programs let admins monitor motions via GPS monitoring. This gives you an summary of just how much motion was performed by your worker by capturing location information at distinct stages.
The Schedules tab enables you to assign dates and times for workers to work. It is possible to set a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring shift. The program’s reporting software is horribly basic: You will get access to weekly, daily, job, and penis view reports as well as a”habit” report that allows you filter information from the above reports. In comparison to the PM options in this course, Hubstaff’s coverage is downright embarrassing so, if your goal is to learn and evolve based on when and how your employees handle time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and budget limits. Invoices are automatically calculated and made depending on the time each employee worked, as well as his or her associated pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored inside the application. Remember: Users don’t need to send time through for approval, so automatic payments will be made whether employees were wrong or right about the number of hours that they worked. There’s no reminder for supervisors to double-check each timesheet before automatic payments move out so, if you are worried about making bogus payments, then you can place PayPal payments to guide. Free Timekeeping Software
Cost And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you really need to cover them when the work is done. The Fundamental $5-per-month program provides you access to easy time tracking tools, a worker payment program supervisor, 24/7 support, and user settings which may be managed in an employee-by-employee basis. Moreover, this program lets you keep tabs on whether or not your employees are operating by allowing you document screenshots while they work as well as monitor keyboard and mouse activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only tool which provided this level of insight into the way that employees are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium plan includes all you’ll discover in the Basic plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from inside the console. Premium clients can also use the tool to create invoices and make PayPal payments mechanically. Clients that pay annually will receive two weeks free (for both price tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets offers a fundamental free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee a month for teams with fewer than 100 users, along with a $80 base fee per month for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you will want to pony up a bit more money. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (which is a pretty solid deal if you want all of the excess PM attributes ). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a internet timer, fleshing out coverage choices, and adding activity levels and screen tracking. We are going to be testing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. For instance, Hubstaff does not allow advanced tracking. If you operate a trucking company and you’re less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users can add notes to an empty text field, but that data won’t be blended into accounts. This means you can’t use it to find out about who is working, how they are functioning, and what they are generating (other than the amount of hours monitored ). TSheets not only gives you this option, it gives you the ability to make six extra customizable advanced monitoring fields. You might even add a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to respond to the questions at the end of each change or they will not have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the tool doesn’t permit for IP address limitations, so your workers can say they’re working from the office but they could actually be operating from a cruise ship in the Bahamas (unless they’re using the cell program to monitor time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photo when they report to work. I guess it’s overkill to generate someone take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re monitoring tasks done outside of a computer, such as retail, construction, or entertainment work). The software also does not allow users clock via a telephone call, which is a component TSheets and other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like features factor into time monitoring. But the platform also has many of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application tracking, GPS and location monitoring, and action screenshots.
Once you set your customers and they download the timer app onto their machine, the desktop program not only monitors time but will require screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not just to the user’s main display but any connected monitors too. Hubstaff doesn’t log keys but it does monitor the activity provided through the mouse and computer keyboard, giving employers a calculation of how busy the worker is. This data all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick a user in the drop-down menu to view their screenshots correlated with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond just tracking time to see what websites and apps a worker opened or visited and how long they were there. The Reports module can then run custom questions on vectors like app usage mapped against time and action. Hubstaff integrates with job and job management tools such as Asana and Trello to filter reports by particular projects or tasks to monitor productivity.
One unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and site activity, it lets you track and log place for workers working in the field. While the depth of tracking data and surveillance features can not measure up to a powerhouse tool for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful selection of features for companies that want a bit more oversight. Free Timekeeping Software
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behavior while on the clockthen there’s no better program accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route movements via GPS monitoring.
Regrettably, if you’re trying to find a platform that goes the extra mile to allow customization, atypical information entry, or even a much more advanced reporting arrangement, then Hubstaff will not be perfect for you. In addition, should you opt for another program, your employees will thank you for not requiring them to obtain a secondary program for monitoring time–particularly once you consider that every other instrument we reviewed makes this potential within the confines of their web-based UI. Free Timekeeping Software