Intro Free Timetracker
When choosing a time tracking tool, it is important to comprehend the many different types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. However, the time tracking features in these tools are available only as part of bigger project management (PM) suites. As a result, you’re paying much more cash for things such as file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will find pure play time tracking tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Free Timetracker
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves plenty of room around the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an summary of how many hours your employees have worked this day and how many hours they have worked over the previous seven days. You’ll also see a list of every member, their latest tasks, and how active they’ve been over the past week. This is a solid PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are becoming more than enough focus and projects that are being neglected.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log your hours since you likely did with pencil and paper through the analog age of time tracking. Essentially, you work your shift, you add time to your own timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Regrettably, because Hubstaff does not let you add future time, you can not use the platform for a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to induce users to need a motive to guarantee they’re really adding hours that they worked. Admins may also set up the system to let users to start tracking time should they haven’t clocked into the machine in a little while.
The next, and most bothersome, way of monitoring time in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this component can be found within the boundaries of your internet browserevery alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that lives within another window. In it, you can select your project, press Start, along with your timer will start counting. When you’re done, your action and your screenshots will be sent to the principal hub. The native program will take a picture at random periods of up to three shots per hour based on how frequently the admin wants to spy on employees. Screenshots can be partially blurred not to capture sensitive information on every catch, but enough of the display is left unsullied that you’ll still get a sense of if the display is really on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop program. The mobile programs let admins monitor movements via GPS tracking. This gives you an summary of how much movement was done by your worker by capturing location information at different stages.
The Schedules tab enables you to assign dates and times for employees to work. You can set a minimum number of hours to operate, a lunch break interval, and you can allow it to be a recurring shift. The program’s reporting software is horribly basic: You’ll receive access to weekly, daily, job, and member view reports in addition to a”habit” report that allows you filter information from the aforementioned reports. When compared to the PM options within this course, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to learn and evolve based on when and how your employees handle time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each employee worked, in addition to his or her associated pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked inside the application. Remember: Consumers do not have to send time for approval, therefore automatic payments will be made whether workers were right or wrong concerning the number of hours they worked. There is no reminder for supervisors to double-check each timesheet ahead of automatic payments move out thus, if you are concerned about making bogus payments, then it is possible to set PayPal payments to manual. Free Timetracker
Cost And Options
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you really need to cover them as soon as the job is finished. The Basic $5-per-month plan gives you access to easy time tracking tools, an employee payment program manager, 24/7 support, and user settings which may be managed in an employee-by-employee basis. Moreover, this program enables you to keep tabs on whether your employees are working by letting you document screenshots while they work as well as monitor mouse and keyboard activity during shifts. Of the five tools we’ve analyzed, Hubstaff is the only instrument which offered this level of insight into how employees are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium bundle also has a lightweight schedulingtool that gives administrators the capability to assign shifts and delegate tasks from within the console. Premium clients may also use the application to make invoices and make PayPal payments mechanically. Customers that pay yearly will get two months free (for both cost tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive resources. TSheets offers a fundamental free accounts, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for teams with fewer than 100 users, and a $80 base fee per month for teams with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in these hulky PM solutions, then you will want to pony up a little more money. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of users (which is a pretty solid deal if you need all the extra PM attributes ). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a web timer, fleshing out reporting options, and adding action levels and screen tracking. We are going to be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. By way of instance, Hubstaff does not allow advanced monitoring. If you run a trucking business and you’re less concerned about the number of hours a trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users can add notes to an empty text field, but that data won’t be mixed into reports. This means you can not use it to find out about who’s working, how they’re working, and what they’re generating (other than the number of hours monitored ). TSheets not only provides you this choice, it provides you the ability to create six extra customizable advanced monitoring fields. You might even put in a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to respond to the queries at the end of each shift or they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool does not permit for IP address limitations, which means your employees can say they’re working from the office but they can actually be working from a cruise boat in the Bahamas (unless they’re using the mobile program to track time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I guess it’s overkill to make somebody take a selfie before you start recording their display and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, such as retail, building, or amusement work). The software also doesn’t let users clock in via a telephone call, which can be an element TSheets along with other service providers make readily available for workers who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and location monitoring, and activity screenshots.
As soon as you place your users and they download the timer app onto their machine, the desktop program not only monitors time but will take screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not only to the user’s most important screen but any attached monitors too. Hubstaff does not log keys however, it does monitor the action provided through the mouse and computer keyboard, providing employers a calculation of just how active the worker is. This data all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then pick an individual from the drop-down menu to view their screenshots connected with activity data.
When it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to see what websites and programs an employee visited or opened and how long they were there. The Reports section may subsequently run custom questions on vectors like program usage mapped against time and action. Hubstaff integrates with job and task management tools such as Asana and Trello to filter reports from particular projects or tasks to track productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or capture mobile app and site activity, it lets you monitor and log place for employees working in the field. While the depth of monitoring surveillance and data features can not step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful selection of attributes for companies that want a little more oversight. Free Timetracker
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clockthen there is no better software accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and path movements via GPS tracking.
Regrettably, if you’re trying to find a platform that goes the extra mile to allow customization, atypical data entry, or even a more sophisticated reporting structure, then Hubstaff will not be perfect for you. Additionally, in case you opt for another program, your employees will thank you for not needing them to obtain a secondary program for tracking time–especially when you consider that every other tool we examined makes this possible within the boundaries of their web-based UI. Free Timetracker