Intro Free Tracking Sites
When choosing a time monitoring tool, it’s important to comprehend the many different types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services businesses. On the other hand, the time tracking features in these tools are available only as part of bigger project management (PM) suites. Because of this, you’re paying much more cash for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time tracking tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Free Tracking Sites
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves lots of room around the side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and the number of hours they’ve worked over the past seven days. You will also find a list of each member, their latest jobs, and how active they’ve been over the past week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than sufficient focus and projects that are being disregarded.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log in your hours since you probably did with pen and paper through the analog era of time monitoring. Basically, if you work your change, you add the time to your own timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Regrettably, because Hubstaff doesn’t let you add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to force users to need a motive to ensure they’re actually adding hours that they worked. Admins may also set up the system to let users to begin monitoring time should they haven’t clocked into the system in a while.
The second, and most frustrating, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element can be found within the boundaries of your web browser–every solution that’s, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that lives within a separate window. In it, you can choose your project, press Start, and your timer will begin counting. When you’re done, your action and your screenshots will be sent to the main hub. The native program is going to take a picture at random intervals of up to 3 shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partly fuzzy not to record sensitive information on each grab, but enough of this display is left unsullied that you’ll still get a sense of whether the screen is really on work-related or play-related content. This can be an annoyingly complex and complicated way to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS tracking. This gives you an summary of just how much motion was done by your employee by capturing location data at different stages.
The Schedules tab enables you to assign times and dates for employees to do the job. You can set a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring change. The tool’s reporting applications is terribly basic: You will get access to weekly, daily, project, and penis view reports as well as a”custom” report which lets you filter information from the aforementioned reports. In comparison to the PM options within this course, Hubstaff’s coverage is utterly embarrassing so, if your goal is to learn and evolve based on if and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each worker worked, in addition to their related pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the application. Remember: Users do not have to send time for approval, therefore automatic payments will be made whether workers were right or wrong concerning the number of hours that they worked. There’s not any reminder for supervisors to double-check each timesheet before automatic payments move out so, if you are worried about making bogus payments, then it is possible to set PayPal payments to manual. Free Tracking Sites
Price And Alternatives
Hubstaff was constructed to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you need to cover them as soon as the job is finished. The Basic $5-per-month plan gives you access to easy time tracking tools, an employee payment schedule supervisor, 24/7 support, and user settings that may be managed in an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether or not your employees are operating by letting you record screenshots while they function in addition to monitor mouse and keyboard activity during shifts. Of the five tools we’ve tested, Hubstaff is the only instrument which offered this level of insight into the way that employees are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the Basic plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium bundle also has a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from within the console. Premium clients can also use the application to make invoices and make PayPal payments mechanically. Clients that pay yearly will receive two weeks free (for both price tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive resources. TSheets offers a basic free account, as well as a $4-per-user-per-month account that charges a $16 base fee a month for teams who have fewer than 100 users, along with a $80 foundation fee per month for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM solutions, then you will need to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (which is a fairly good deal if you need all of the excess PM features). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, including adding a web timer, fleshing out coverage options, and adding action levels and monitor tracking. We’ll be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper change supervision. By way of example, Hubstaff does not allow advanced tracking. If you run a trucking business and you’re less concerned about the number of hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users can add notes to a empty text area, but that information won’t be blended into accounts. This means you can not use it to find out about who is working, how they’re working, and what they’re producing (aside from the amount of hours monitored ). TSheets not only provides you this choice, it provides you the ability to create six extra customizable innovative tracking fields. You can also add a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to reply to the questions at the close of every change or else they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application does not allow for IP address limitations, which means your employees can say they’re working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they’re using the cell app to track time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also does not enable admins to need users to snap a photo when they report to work. I guess it’s overkill to generate someone take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets lets you place this as a requirement (which makes sense, especially if you’re tracking tasks done out of a computer, such as retail, construction, or amusement work). The program also doesn’t let users clock via a phone call, which is a component TSheets and other service providers make readily available for workers who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time monitoring. However, the platform also offers many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and place monitoring, and action screenshots.
As soon as you place your customers and they download the timer app onto their machine, the desktop program not only monitors time but will take screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not just to the user’s main screen but any attached monitors as well. Hubstaff doesn’t log keys but it does monitor the action provided through the mouse and keyboard, giving employers a calculation of how active the worker is. This info all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then select an individual from the drop-down menu to view their screenshots correlated with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond just tracking time to learn what sites and apps a worker visited or opened and how long they had been there. The Reports section can subsequently run custom questions on vectors such as program usage mapped against time and activity. Hubstaff incorporates with project and job management tools like Asana and Trello to filter reports by particular tasks or projects to monitor productivity.
1 unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and site activity, it allows you to track and log location for workers working in the field. While the depth of tracking data and surveillance features can’t step up to a grid application such as Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a helpful choice of features for companies that want a bit more oversight. Free Tracking Sites
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behavior while on the clockthen there is no better program accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and route movements via GPS tracking.
Unfortunately, if you’re looking for a platform which goes the extra mile to allow customization, atypical information entry, or even a much more sophisticated reporting arrangement, then Hubstaff will not be perfect for you. Additionally, in case you opt for another system, your employees will thank you for not requiring them to obtain a secondary program for monitoring time–particularly once you consider that every other instrument we examined makes this potential within the confines of their online UI. Free Tracking Sites