Intro General Productivity Software Application Examples
When choosing a time tracking tool, it is important to understand the various kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services companies. On the other hand, the time monitoring features in such tools are available only within larger project management (PM) suites. As a result, you’re paying a lot more cash for things such as file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. General Productivity Software Application Examples
Attributes and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room around the right-hand side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an overview of how many hours your employees have worked that day and the number of hours they have worked over the previous seven days. You’ll also see a list of every member, their latest jobs, and how active they have been over the past week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are getting more than sufficient focus and jobs that are being neglected.
There are two methods to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log your hours as you probably did with pen and paper during the analog era of time tracking. Essentially, you work your change, you add the time to your own timesheet, and you sign off on it. This is a pretty standard method of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can not use the platform for a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they can force users to require a reason to ensure they’re actually adding hours that they worked. Admins can also set the system up to remind users to begin monitoring time should they haven’t clocked into the machine in a while.
The second, and most bothersome, way of tracking time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this component can be found within the confines of your web browser–every alternative that’s, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that resides within a separate window. In it, you can select your project, press Start, along with your timer will begin counting. When you are done, your action and your screenshots will be sent to the main hub. The native app is going to take a picture at random intervals of up to 3 shots per hour based on how frequently the admin wants to spy on workers. Screenshots can be partly fuzzy not to capture sensitive information on each catch, but enough of the display is left unsullied that you’ll still get a sense of whether the display is on work-related or play-related content. This is an annoyingly complex and convoluted means to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This provides you an overview of just how much motion was performed by your worker by capturing location data at different stages.
The Schedules tab lets you assign times and dates for employees to work. It is possible to set a minimum number of hours to operate, a lunch break duration, and you can make it a recurring change. The program’s reporting software is terribly basic: You will get access to weekly, daily, project, and penis view reports as well as a”custom” report that lets you filter information from the above reports. In comparison to the PM options within this class, Hubstaff’s reporting is downright embarrassing consequently, if your target is to learn and evolve based on when and how your employees handle time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and made based on the time each employee worked, in addition to their associated pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time tracked inside the tool. Remember: Users do not need to send time through for approval, so automatic payments will be made whether workers were wrong or right concerning the number of hours that they worked. There is no reminder for supervisors to double-check every timesheet ahead of automatic payments go out so, if you’re worried about making false payments, then it is possible to place PayPal payments to manual. General Productivity Software Application Examples
Price And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they work, and what you want to cover them when the job is done. The Basic $5-per-month program gives you access to easy time monitoring tools, an employee payment program manager, 24/7 support, and user preferences that may be handled on an employee-by-employee basis. Moreover, this program enables you to keep tabs on whether or not your employees are operating by allowing you record screenshots while they work in addition to monitor mouse and keyboard action during changes. Of the five tools we’ve analyzed, Hubstaff is the only tool which provided this level of insight into the way that employees are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the Basic plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium bundle also has a lightweight schedulingtool that provides administrators the power to assign changes and assign tasks from within the console. Premium customers may also use the tool to make invoices and make PayPal payments automatically. Customers that pay annually will get two months free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, particularly given the extra tracking features that are unavailable in competitive tools. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month account that costs a $16 base fee a month for groups with fewer than 100 users, and a $80 base fee monthly for groups with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you will want to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (that is a pretty solid deal if you want all the extra PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a internet timer, fleshing out coverage options, and adding activity levels and screen tracking. We’ll be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper change supervision. For instance, Hubstaff does not allow advanced tracking. If you run a trucking business and you’re less concerned about how many hours a trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users may add notes to an empty text area, but that information won’t be mixed into accounts. As a consequence, that you can not use it to learn about who’s working, how they’re functioning, and what they are producing (aside from the amount of hours monitored ). TSheets not only provides you this choice, it provides you the ability to create six extra customizable advanced tracking fields. You might also add a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to respond to the questions at the end of each shift or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the application does not allow for IP address restrictions, so your employees can say they’re working from the workplace but they can actually be working from a cruise boat in the Bahamas (unless they’re using the mobile program to track time). This is a standard feature that’s available in almost every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I guess it’s overkill to generate somebody take a selfie before you get started recording their display and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re monitoring tasks done outside of a computer, such as electronic, construction, or entertainment work). The software also doesn’t allow users clock in via a phone call, which can be a component TSheets along with other service providers make available for employees who do not have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. However, the platform also has a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application monitoring, GPS and location tracking, and activity screenshots.
Once you place your customers and they download the timer app onto their machine, the desktop program not only monitors time but will take screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not just to the user’s most important screen but any attached monitors as well. Hubstaff doesn’t log keys however, it does track the activity provided through the mouse and keyboard, providing companies a calculation of how busy the employee is. This data all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select an individual in the drop-down menu to view their screenshots correlated with action data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and apps a worker visited or opened and how long they were there. The Reports section may subsequently run custom queries on vectors like app usage mapped against time and action. Hubstaff incorporates with job and task management tools like Asana and Trello to filter reports from specific tasks or projects to monitor productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or catch mobile app and website activity, it lets you track and log place for workers working in the field. While the thickness of tracking data and surveillance features can not step up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a useful choice of attributes for employers that want a little more oversight. General Productivity Software Application Examples
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behaviour while on the clockthen there’s no better software accessible than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and path moves via GPS tracking.
Regrettably, if you’re looking for a platform that goes the extra mile to allow customization, irregular data entry, or a more advanced reporting arrangement, then Hubstaff will not be perfect for you. In addition, should you opt for another program, your employees will thank you for not needing them to obtain a secondary app for tracking time–especially when you consider that every other tool we reviewed makes this possible within the boundaries of their web-based UI. General Productivity Software Application Examples