Background General Productivity Software Application
When picking a time monitoring tool, it’s important to comprehend the many different kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services businesses. On the other hand, the time monitoring features in such tools are available only within bigger project management (PM) suites. As a result, you’re paying much more money for things such as file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. General Productivity Software Application
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves plenty of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an summary of how many hours your employees have worked this day and the number of hours they’ve worked over the past seven days. You will also find a list of each member, their latest jobs, and how busy they’ve been over the past week. This is a solid PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are getting more than sufficient attention and jobs that are being neglected.
There are two ways to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours as you likely did with pencil and paper during the analog age of time tracking. Essentially, you work your change, you add the time to your own timesheet, and you also sign off on it. This is a fairly standard procedure of monitoring time. Unfortunately, because Hubstaff doesn’t let you add future time, you can not use the platform as a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they can force users to require a reason to guarantee they’re actually adding hours that they worked. Admins can also set up the system to remind users to begin monitoring time if they have not clocked to the system in a little while.
The next, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In each solution we analyzed, this element is available within the confines of your web browserevery solution that is, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that lives within another window. In it, you can choose your job, press Start, and your own timer will start counting. When you are done, your activity and your screenshots will be transmitted to the main hub. The native app will take a photo at random intervals of up to three shots per hour based on how frequently the admin would like to spy on workers. Screenshots can be partly blurred not to record sensitive information on every catch, but a lot of the display is left unsullied that you’ll still get a sense of whether the screen is really on work-related or play-related content. This is an annoyingly complicated and complicated means to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop app. The mobile apps let admins monitor motions via GPS monitoring. This provides you an overview of how much motion was done by your worker by capturing location information at distinct stages.
The Schedules tab lets you assign times and dates for employees to do the job. It is possible to set a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring change. The tool’s reporting software is terribly basic: You’ll receive access to weekly, daily, job, and penis view reports in addition to a”custom” report which allows you filter data from the above reports. In comparison to the PM solutions within this class, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to understand and evolve based on if and how your employees handle time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and made based on the time each employee worked, in addition to his or her related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the tool. Remember: Consumers do not need to send time through for approval, therefore automatic payments will be made whether employees were right or wrong concerning the number of hours they worked. There’s not any reminder for supervisors to double-check every timesheet ahead of automatic payments move out so, if you are worried about making false payments, then you can set PayPal payments to manual. General Productivity Software Application
Price And Alternatives
Hubstaff was built to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you want to pay them when the job is finished. The Basic $5-per-month plan provides you access to easy time monitoring tools, an employee payment schedule manager, 24/7 support, and user settings that may be handled in an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether or not your employees are operating by letting you document screenshots while they work as well as monitor mouse and keyboard action during shifts. Of the five tools we’ve tested, Hubstaff is the only tool which provided this level of insight into how workers are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium bundle also has a lightweight schedulingtool that provides administrators the power to assign shifts and delegate tasks from within the console. Premium clients may also use the tool to make invoices and create PayPal payments automatically. Clients that pay annually will get two weeks free (for both cost tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, particularly given the extra tracking features that are unavailable in competitive tools. TSheets supplies a fundamental free accounts, in addition to a $4-per-user-per-month accounts that charges a $16 base fee a month for teams with fewer than 100 users, along with a $80 foundation fee per month for teams with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in those hulky PM alternatives, then you will need to pony up a bit more cash. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of users (that is a pretty good deal if you want all of the extra PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a web timer, fleshing out reporting choices, and adding action levels and monitor tracking. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper change supervision. For example, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to a empty text field, but that data will not be blended into reports. As a consequence, you can’t use it to find out about who’s working, how they’re working, and what they are generating (aside from the amount of hours tracked). TSheets not only provides you this choice, it gives you the ability to create six extra customizable advanced monitoring fields. You might even put in a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to reply to the questions at the end of every shift or else they will not be able to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t allow for IP address restrictions, which means your workers can say they’re working from the workplace but they can actually be working from a cruise boat in the Bahamas (unless they’re using the cell program to monitor time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photo if they report to work. I suppose it’s overkill to make someone take a selfie right before you start recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, especially if you’re monitoring tasks done out of a computer, like electronic, construction, or entertainment work). The software also does not allow users clock in via a phone call, which can be an element TSheets along with other service providers make available for employees who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time tracking. However, the platform also has many of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application tracking, GPS and place monitoring, and action screenshots.
As soon as you set your customers and they download the timer app onto their server, the desktop program not only tracks time but will require screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not just to the user’s most important display but any connected monitors too. Hubstaff does not log keys however, it does monitor the action provided via the mouse and computer keyboard, giving companies a calculation of just how active the worker is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select an individual in the drop-down menu to see their screenshots connected with action data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and apps an employee opened or visited and how long they were there. The Reports module may then run custom questions on vectors like app usage mapped against time and activity. Hubstaff incorporates with job and task management tools such as Asana and Trello to filter reports by particular projects or tasks to monitor productivity.
1 unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and website activity, it lets you monitor and log location for employees working in the field. While the depth of tracking data and surveillance features can’t step up to a grid application such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a helpful choice of features for companies that want a bit more oversight. General Productivity Software Application
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behaviour while on the clock, then there is no better software available than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and route moves via GPS monitoring.
Unfortunately, if you’re looking for a platform that goes the excess mile to allow customization, atypical data entry, or even a more sophisticated reporting arrangement, then Hubstaff won’t be right for you. In addition, in case you opt for a different system, your employees will thank you for not needing them to download a secondary program for monitoring time–particularly once you consider that every other tool we reviewed makes this possible within the confines of their web-based UI. General Productivity Software Application