Introduction General Productivity Software
When choosing a time monitoring tool, it’s important to understand the various kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services businesses. On the other hand, the time monitoring features in such tools are available only within larger project management (PM) suites. Because of this, you are paying much more money for things such as file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you’ll find pure play time monitoring tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. General Productivity Software
Attributes and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves lots of room on the side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You will also find a list of each member, their latest jobs, and how active they have been over the last week. This is a strong PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are becoming more than sufficient attention and jobs that are being disregarded.
There are two ways to add time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours as you probably did with pen and paper during the analog age of time monitoring. Essentially, you work your shift, you add the time to your own timesheet, and you sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff does not allow you to add future time, you can not use the platform as a shift planner. Administrators can let users manually edit previously submitted timesheets, and they’re able to induce users to need a motive to guarantee they’re really adding hours that they worked. Admins can also set the system up to let users to begin tracking time should they haven’t clocked to the system in a while.
The second, and most bothersome, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we tested, this element can be found within the confines of your internet browserevery solution that’s, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that lives within a separate window. In it, you can select your job, press Start, along with your own timer will start counting. When you are done, your activity and your screenshots will be transmitted to the principal hub. The native app is going to take a picture at random intervals of up to 3 shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partly fuzzy to not capture sensitive information on every catch, but a lot of this display is left unsullied that you’ll still get a sense of if the screen is really on work-related or play-related content. This is an annoyingly complicated and complicated means to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS monitoring. This gives you an summary of just how much motion was performed by your employee by capturing location information at different stages.
The Schedules tab lets you assign dates and times for employees to work. You can put a minimum number of hours to work, a lunch break interval, and you’ll be able to make it a recurring shift. The tool’s reporting applications is terribly basic: You will get access to weekly, daily, job, and member view reports as well as a”habit” report which allows you filter data from the above reports. In comparison to the PM solutions in this class, Hubstaff’s coverage is utterly embarrassing so, if your target is to understand and evolve according to when and how your employees handle time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limits. Invoices are automatically calculated and created depending on the time each worker worked, as well as their associated pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked inside the application. Keep in mind: Consumers don’t have to send time through for approval, therefore automatic payments will be made whether employees were wrong or right about the number of hours they worked. There is no reminder for managers to double-check every timesheet before automatic payments move out thus, if you are worried about making bogus payments, then it is possible to place PayPal payments to manual. General Productivity Software
Price And Options
Hubstaff was constructed to provide you with Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you really want to pay them when the work is done. The Fundamental $5-per-month program provides you access to simple time monitoring tools, a worker payment program manager, 24/7 support, and user settings that can be handled in an employee-by-employee basis. Additionally, this plan lets you keep track of whether your employees are operating by letting you document screenshots while they function as well as monitor keyboard and mouse activity during shifts. Of the five tools we’ve tested, Hubstaff is the only tool which offered this level of insight into how workers are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the Basic plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from within the console. Premium customers may also use the application to create invoices and create PayPal payments mechanically. Customers that pay yearly will receive two months free (for both cost tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive tools. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month account that costs a $16 base fee per month for teams with fewer than 100 users, along with an $80 base fee monthly for groups with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in these hulky PM solutions, then you will need to pony up a little more cash. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of users (which is a pretty good deal if you want all of the excess PM attributes ). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out coverage options, and adding activity levels and monitor monitoring. We are going to be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper change supervision. By way of instance, Hubstaff does not allow advanced tracking. If you run a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users may add notes to an empty text field, but that information won’t be mixed into accounts. This means that you can not use it to learn about who is functioning, how they are working, and what they are producing (other than the number of hours monitored ). TSheets not only gives you this option, it gives you the ability to make six additional customizable innovative monitoring fields. You might even put in a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to respond to the queries at the close of each shift or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool does not allow for IP address limitations, which means your workers can say they are working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they are using the mobile app to track time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photo when they report to work. I suppose it’s overkill to generate somebody take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, particularly if you’re tracking tasks done outside of a computer, such as retail, building, or entertainment work). The program also does not allow users clock via a telephone call, which is an element TSheets along with other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application tracking, GPS and place tracking, and action screenshots.
As soon as you place your customers and they download the timer app onto their machine, the desktop app not only monitors time but will take screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not only to the user’s main screen but any connected monitors too. Hubstaff does not log keys but it will track the action provided via the mouse and computer keyboard, giving employers a calculation of how busy the worker is. This data all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then select an individual from the drop-down menu to view their screenshots correlated with activity data.
When it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and programs an employee visited or opened and how long they had been there. The Reports section may subsequently run custom queries on vectors such as program usage mapped against time and action. Hubstaff integrates with job and task management tools such as Asana and Trello to filter reports by specific tasks or projects to monitor productivity.
1 unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and website activity, it lets you track and log location for workers working in the field. While the depth of tracking surveillance and data features can not measure up to a powerhouse tool for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful selection of attributes for companies that want a little more oversight. General Productivity Software
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behaviour while on the clock, then there’s no better software available than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re trying to find a platform which goes the excess mile to allow customization, atypical information entry, or even a more sophisticated reporting arrangement, then Hubstaff won’t be right for you. In addition, should you opt for another program, your employees will thank you for not requiring them to download a secondary program for tracking time–especially when you consider that every other tool we examined makes this potential within the boundaries of their web-based UI. General Productivity Software