When choosing a time monitoring tool, it’s important to comprehend the many different kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services businesses. However, the time monitoring features in such tools are available only as part of larger project management (PM) suites. As a result, you are paying a lot more money for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Getmytime
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves lots of room on the right-hand side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an summary of how many hours your employees have worked that day and how many hours they’ve worked over the past seven days. You will also see a list of each member, their latest jobs, and how busy they’ve been over the last week. This is a strong PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are becoming more than sufficient attention and jobs that are being disregarded.
There are two ways to add time in Hubstaff: You can construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log your hours as you likely did with pencil and paper through the analog era of time monitoring. Basically, if you work your change, you add time to your timesheet, and you sign off on it. This is a pretty standard method of tracking time. Regrettably, because Hubstaff doesn’t let you add future time, you can’t use the platform as a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they can force users to need a reason to ensure they’re actually adding hours they worked. Admins can also set the system up to let users to start monitoring time if they haven’t clocked into the system in a little while.
The second, and most frustrating, way of monitoring moment in Hubstaff is by using the stopwatch feature. In every solution we tested, this component can be found within the confines of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within another window. In it, you can choose your project, press Start, along with your own timer will start counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native app will take a photo at random periods of up to three shots per hour based on how frequently the admin would like to spy on workers. Screenshots can be partially blurred to not capture sensitive information on each catch, but enough of this screen is left unsullied that you’ll still get a sense of if the display is really on work-related or play-related content. This can be an annoyingly complex and complicated means to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop app. The mobile programs let admins monitor movements via GPS tracking. This gives you an summary of how much movement was done by your employee by capturing location information at distinct stages.
The Schedules tab enables you to assign times and dates for employees to do the job. It is possible to set a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring shift. The tool’s reporting software is horribly basic: You will get access to weekly, daily, job, and penis view reports as well as a”habit” report that allows you filter data from the aforementioned reports. In comparison to the PM solutions in this course, Hubstaff’s reporting is utterly embarrassing consequently, if your target is to learn and evolve based on if and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and funding limitations. Invoices are automatically calculated and created depending on the time each worker worked, as well as their associated pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the application. Keep in mind: Consumers do not need to send time through for approval, therefore automatic payments will be made whether employees were right or wrong about the amount of hours they worked. There’s not any reminder for managers to double-check every timesheet ahead of automatic payments move out so, if you are concerned about making bogus payments, then you can place PayPal payments to manual. Getmytime
Cost And Options
Hubstaff has been constructed to provide you with Big Brother-level oversight into when workers are working, what they are doing while they work, and what you really want to cover them when the work is finished. The Basic $5-per-month plan gives you access to easy time monitoring tools, an employee payment program supervisor, 24/7 support, and user settings that can be managed in an employee-by-employee basis. Moreover, this plan enables you to keep track of whether or not your employees are working by allowing you record screenshots while they work as well as monitor keyboard and mouse action during shifts. Of the five tools we analyzed, Hubstaff is the only instrument which provided this amount of insight into the way that workers are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium program includes all you’ll find in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also has a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from within the console. Premium customers can also use the tool to make invoices and make PayPal payments mechanically. Clients that pay annually will receive two weeks free (for both price tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets supplies a basic free account, as well as a $4-per-user-per-month account that costs a $16 base fee a month for teams who have fewer than 100 users, along with an $80 foundation fee monthly for groups with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in these hulky PM solutions, then you will want to pony up a bit more cash. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of users (which is a pretty good deal if you want all of the extra PM features). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a internet timer, fleshing out reporting choices, and adding action levels and monitor tracking. We’ll be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change supervision. For example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking business and you are less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users may add notes to a empty text field, but that information will not be mixed into reports. This means that you can not use it to find out about who is functioning, how they are working, and what they are generating (other than the number of hours tracked). TSheets not only provides you this choice, it gives you the ability to make six additional customizable advanced tracking fields. You can also add a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to respond to the queries at the close of every change or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool doesn’t allow for IP address restrictions, so your employees can say they’re working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile program to track time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photo when they report to work. I suppose it is overkill to make somebody take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, such as retail, building, or amusement work). The software also doesn’t allow users clock via a phone call, which can be an element TSheets and other service providers make readily available for employees who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time tracking. But the platform also has many of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program tracking, GPS and place tracking, and action screenshots.
Once you set your customers and they download the timer app onto their machine, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not just to the user’s main screen but any attached monitors too. Hubstaff doesn’t log keys but it does track the action provided via the mouse and keyboard, providing companies a calculation of just how active the worker is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select an individual in the drop-down menu to view their screenshots connected with action data.
When it comes to application and URL tracking, Hubstaff goes beyond just tracking time to see what sites and programs an employee opened or visited and how long they were there. The Reports module may then run custom questions on vectors like program usage mapped against time and activity. Hubstaff integrates with job and task management tools such as Asana and Trello to filter reports by particular tasks or projects to monitor productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can not take screenshots or capture mobile app and site activity, it lets you track and log place for employees working in the field. While the depth of monitoring surveillance and data features can’t step up to a powerhouse tool such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a helpful selection of features for employers that want a little more oversight. Getmytime
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behaviour while on the clock, then there is no better program available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re looking for a platform that goes the excess mile to allow customization, irregular data entry, or a much more sophisticated reporting structure, then Hubstaff won’t be right for you. Additionally, should you choose a different program, your employees will thank you for not needing them to obtain a secondary program for tracking time–especially when you consider that every other instrument we reviewed makes this possible within the boundaries of their online UI. Getmytime