Intro Gleeo Time Tracker
When picking a time monitoring tool, it is important to comprehend the various kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. However, the time monitoring features in these tools are available only within larger project management (PM) suites. Because of this, you are paying a lot more money for things such as file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time tracking tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Gleeo Time Tracker
Attributes and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves lots of room around the right-hand side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and how many hours they’ve worked over the past seven days. You will also find a list of every member, their most recent jobs, and how active they have been over the past week. This is a solid PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are getting more than sufficient attention and projects that are being neglected.
There are two methods to put in time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log your hours since you likely did with pencil and paper during the analog era of time monitoring. Basically, if you work your change, you add the time to your timesheet, and you sign off on it. This is a fairly standard procedure of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can induce users to require a motive to guarantee they’re actually adding hours that they worked. Admins may also set the system up to remind users to begin monitoring time if they have not clocked to the machine in a little while.
The second, and most frustrating, way of tracking moment in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this element can be found within the confines of your internet browser–every alternative that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within another window. In it, you can select your project, press Start, and your timer will start counting. When you are done, your action and your screenshots will be transmitted to the main hub. The native app is going to take a photo at random periods of up to three shots per hour based on how often the admin would like to spy on employees. Screenshots can be partially fuzzy not to record sensitive information on each catch, but a lot of this screen is left unsullied you’ll still get a feeling of if the display is on work-related or play-related content. This is an annoyingly complex and complicated way to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop app. The mobile programs let admins monitor movements via GPS tracking. This provides you an summary of just how much motion was done by your employee by capturing location data at different stages.
The Schedules tab enables you to assign times and dates for workers to do the job. It is possible to put a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring change. The program’s reporting applications is horribly basic: You will receive access to weekly, daily, job, and penis view reports as well as a”custom” report that lets you filter information from the above reports. When compared to the PM solutions in this course, Hubstaff’s coverage is utterly embarrassing so, if your goal is to understand and evolve based on when and how your employees manage time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and funding limitations. Invoices are automatically calculated and made depending on the time each employee worked, as well as his or her related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time monitored within the tool. Keep in mind: Users don’t need to send time through for acceptance, so automatic payments will be made whether workers were wrong or right concerning the amount of hours that they worked. There is not any reminder for supervisors to double-check every timesheet ahead of automatic payments move out so, if you are worried about making bogus payments, then you can place PayPal payments to guide. Gleeo Time Tracker
Cost And Alternatives
Hubstaff was constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you want to pay them as soon as the job is finished. The Fundamental $5-per-month plan gives you access to simple time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user preferences that can be managed in an employee-by-employee basis. Moreover, this plan enables you to keep track of whether your employees are operating by letting you record screenshots while they function in addition to monitor keyboard and mouse activity during shifts. Of the five tools we tested, Hubstaff is the only tool which provided this amount of insight into the way that employees are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes everything you’ll discover in the fundamental program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium bundle also has a lightweight schedulingtool that provides administrators the capability to assign shifts and delegate tasks from inside the console. Premium customers may also use the tool to make invoices and create PayPal payments automatically. Clients that pay annually will get two weeks free (for both price tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets supplies a basic free accounts, in addition to a $4-per-user-per-month account that charges a $16 base fee a month for groups with fewer than 100 users, along with a $80 foundation fee per month for groups with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in those hulky PM alternatives, then you’ll want to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of consumers (that is a pretty good deal if you want all the excess PM attributes ). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out coverage choices, and adding action levels and monitor tracking. We are going to be testing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change oversight. By way of example, Hubstaff does not allow advanced tracking. If you operate a trucking business and you’re less concerned about how many hours a trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to an empty text field, but that information won’t be blended into accounts. This means you can not use it to find out about who’s working, how they are functioning, and what they are generating (aside from the number of hours tracked). TSheets not only provides you this choice, it gives you the ability to create six extra customizable innovative tracking fields. You might also put in a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to respond to the questions at the close of every change or they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t permit for IP address limitations, so your employees can say they’re working from the workplace but they could actually be working from a cruise boat in the Bahamas (unless they are using the mobile app to monitor time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also does not enable admins to require users to snap a photo when they report to work. I guess it’s overkill to make someone take a selfie right before you start recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, especially if you’re monitoring tasks done outside of a computer, such as retail, building, or amusement work). The software also does not allow users clock in via a phone call, which is a component TSheets along with other service providers make available for employees who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time tracking. However, the platform also offers a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application monitoring, GPS and place monitoring, and activity screenshots.
Once you place your customers and they download the timer app onto their server, the desktop program not only monitors time but will take screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not only to the user’s most important screen but any attached monitors as well. Hubstaff does not log keys however, it will monitor the action provided via the mouse and keyboard, giving employers a calculation of just how busy the worker is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick an individual from the drop-down menu to see their screenshots correlated with action data.
When it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and apps an employee visited or opened and how long they were there. The Reports section can then run custom queries on vectors like app usage mapped against time and activity. Hubstaff integrates with project and task management tools such as Asana and Trello to filter reports from specific projects or tasks to track productivity.
One unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or capture mobile app and site activity, it lets you monitor and log location for employees working in the area. While the thickness of monitoring surveillance and data features can’t step up to a grid application such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a useful choice of attributes for companies that want a little more oversight. Gleeo Time Tracker
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clock, then there is no better program accessible than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the excess mile to enable customization, atypical data entry, or a more advanced reporting structure, then Hubstaff won’t be right for you. Additionally, in case you choose a different system, your employees will thank you for not requiring them to download a secondary app for monitoring time–especially once you consider that every other tool we examined makes this possible within the confines of their web-based UI. Gleeo Time Tracker