Background Global Board App
When picking a time monitoring tool, it’s important to understand the many different kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services businesses. On the other hand, the time monitoring features in these tools are available only within larger project management (PM) suites. As a result, you are paying a lot more cash for things like file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Global Board App
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves lots of room around the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an summary of how many hours your employees have worked this day and the number of hours they’ve worked over the previous seven days. You will also find a list of each member, their most recent jobs, and how active they’ve been over the last week. This is a solid PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are becoming more than enough attention and projects that are being neglected.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log in your hours as you probably did with pencil and paper during the analog age of time tracking. Essentially, you work your change, you add the time to your own timesheet, and you sign off on it. This is a pretty standard procedure of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to need a reason to guarantee they’re really adding hours that they worked. Admins may also set the system up to remind users to start tracking time if they have not clocked into the machine in a little while.
The second, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In every solution we tested, this component is available within the confines of your internet browserevery solution that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within a separate window. In it, you can choose your project, press Start, along with your own timer will start counting. When you are done, your action and your screenshots will be transmitted to the main hub. The native app will take a picture at random periods of up to 3 shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partially blurred not to capture sensitive information on each grab, but enough of the display is left unsullied you’ll still get a feeling of if the display is really on work-related or play-related content. This is an annoyingly complex and convoluted way to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop program. The mobile apps let admins monitor movements via GPS monitoring. This provides you an summary of how much motion was performed by your worker by capturing location data at distinct stages.
The Schedules tab lets you assign dates and times for workers to do the job. You can put a minimum number of hours to operate, a lunch break interval, and you can make it a recurring change. The program’s reporting software is horribly basic: You’ll receive access to weekly, daily, project, and member view reports as well as a”custom” report which allows you filter data from the aforementioned reports. When compared to the PM options within this class, Hubstaff’s coverage is downright embarrassing consequently, if your target is to understand and evolve based on when and how your employees handle time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and created based on the time each employee worked, as well as their related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked inside the application. Keep in mind: Consumers don’t have to send time through for approval, therefore automatic payments will be made whether workers were right or wrong about the number of hours they worked. There’s no reminder for managers to double-check each timesheet ahead of automatic payments go out so, if you’re worried about making false payments, then you can set PayPal payments to manual. Global Board App
Cost And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when workers are working, what they are doing while they work, and what you want to cover them when the work is finished. The Basic $5-per-month plan provides you access to simple time monitoring tools, an employee payment schedule supervisor, 24/7 support, and user settings which can be handled in an employee-by-employee basis. Additionally, this plan lets you keep tabs on whether or not your employees are operating by allowing you record screenshots while they work as well as monitor mouse and keyboard activity during shifts. Of the five tools we tested, Hubstaff is the only tool that provided this level of insight into the way that employees are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium program includes everything you’ll discover in the fundamental program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium bundle also has a lightweight schedulingtool that provides administrators the power to assign changes and assign tasks from inside the console. Premium clients can also use the tool to create invoices and create PayPal payments automatically. Clients that pay annually will receive two weeks free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, particularly given the extra tracking features that are unavailable in competitive resources. TSheets supplies a basic free account, in addition to a $4-per-user-per-month accounts that costs a $16 base fee a month for groups with fewer than 100 users, along with a $80 foundation fee monthly for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in these hulky PM solutions, then you’ll need to pony up a little more cash. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (which is a pretty solid deal if you need all the excess PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out coverage options, and adding activity levels and screen tracking. We are going to be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. For example, Hubstaff does not allow advanced monitoring. If you run a trucking company and you’re less concerned about the number of hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users can add notes to an empty text field, but that information will not be blended into accounts. This means that you can’t use it to find out about who is working, how they are working, and what they’re generating (other than the amount of hours tracked). TSheets not only provides you this choice, it gives you the ability to make six additional customizable innovative tracking fields. You might also add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to respond to the questions at the close of every shift or they will not be able to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t permit for IP address restrictions, so your employees can say they are working from the workplace but they can actually be working from a cruise ship in the Bahamas (unless they are using the mobile program to monitor time). This is a standard feature that’s available in almost every other instrument we analyzed. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I suppose it is overkill to generate someone take a selfie before you get started recording their screen and tracking their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, especially if you’re tracking tasks done out of a computer, like retail, construction, or amusement work). The program also does not let users clock via a telephone call, which can be an element TSheets along with other service providers make readily available for employees who do not have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. However, the platform also offers many of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program tracking, GPS and place monitoring, and activity screenshots.
Once you set your users and they download the timer app onto their server, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not just to the user’s most important display but any connected monitors as well. Hubstaff doesn’t log keys but it will monitor the action provided through the mouse and computer keyboard, giving companies a calculation of how active the employee is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick an individual in the drop-down menu to see their screenshots connected with action data.
If it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to learn what websites and programs an employee opened or visited and how long they had been there. The Reports section may then run custom questions on vectors such as program usage mapped against time and activity. Hubstaff integrates with job and job management tools such as Asana and Trello to filter reports by specific projects or tasks to monitor productivity.
1 unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and site activity, it allows you to monitor and log place for employees working in the field. While the thickness of monitoring data and surveillance features can’t measure up to a grid application for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a useful selection of features for employers that want a little more oversight. Global Board App
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behaviour while on the clockthen there is no better software accessible than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re looking for a platform that goes the extra mile to allow customization, atypical data entry, or even a much more sophisticated reporting arrangement, then Hubstaff won’t be right for you. Additionally, should you choose another system, your employees will thank you for not requiring them to obtain a secondary program for tracking time–particularly once you consider that every other tool we reviewed makes this potential within the boundaries of their web-based UI. Global Board App