Intro Gmail Productivity Tools
When picking a time monitoring tool, it’s important to comprehend the many different types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services businesses. However, the time monitoring features in such tools are available only as part of bigger project management (PM) suites. As a result, you’re paying a lot more cash for things such as file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Gmail Productivity Tools
Attributes and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves lots of room on the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked this day and how many hours they’ve worked over the past seven days. You’ll also see a list of each member, their most recent tasks, and how active they have been over the past week. This is a strong PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are getting more than enough attention and jobs that are being neglected.
There are two ways to add time in Hubstaff: You can construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours as you probably did with pen and paper through the analog age of time monitoring. Basically, if you work your shift, you add time to your timesheet, and you sign off on it. This is a pretty standard method of monitoring time. Unfortunately, because Hubstaff does not let you add future time, you can not use the platform for a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they’re able to force users to need a reason to ensure they’re really adding hours they worked. Admins may also set the system up to let users to begin tracking time if they have not clocked into the machine in a while.
The second, and most frustrating, way of monitoring time in Hubstaff is using the stopwatch feature. In each solution we analyzed, this component is available within the boundaries of your internet browser–every solution that’s, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that lives within a separate window. In it, you can choose your job, press Start, and your timer will begin counting. When you are done, your activity and your screenshots will be transmitted to the main hub. The native app will take a picture at random periods of up to three shots per hour depending on how often the admin wants to spy on employees. Screenshots can be partially fuzzy to not capture sensitive information on every grab, but a lot of the display is left unsullied you’ll still get a sense of if the display is really on work-related or play-related content. This is an annoyingly complicated and convoluted way to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop app. The mobile programs let admins monitor movements via GPS monitoring. This gives you an summary of how much movement was performed by your employee by capturing location information at different stages.
The Schedules tab lets you assign times and dates for employees to work. You can put a minimum number of hours to operate, a lunch break interval, and you can allow it to be a recurring change. The tool’s reporting software is terribly basic: You’ll receive access to weekly, daily, job, and member view reports as well as a”custom” report that allows you filter information from the aforementioned reports. In comparison to the PM options within this class, Hubstaff’s reporting is downright embarrassing so, if your target is to learn and evolve according to when and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and funding limitations. Invoices are automatically calculated and made based on the time each employee worked, in addition to their associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time monitored within the application. Remember: Users do not need to send time for approval, so automatic payments will be made whether employees were right or wrong about the number of hours they worked. There is no reminder for supervisors to double-check every timesheet ahead of automatic payments move out thus, if you are worried about making bogus payments, then you can place PayPal payments to manual. Gmail Productivity Tools
Cost And Alternatives
Hubstaff was built to give you Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you want to cover them when the job is done. The Basic $5-per-month plan gives you access to easy time monitoring tools, a worker payment program manager, 24/7 support, and user settings that can be managed in an employee-by-employee basis. Additionally, this plan enables you to keep track of whether or not your employees are operating by letting you record screenshots while they work in addition to monitor keyboard and mouse action during shifts. Of the five tools we analyzed, Hubstaff is the only instrument which offered this level of insight into how employees are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium plan includes all you’ll discover in the Basic program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium package also has a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from within the console. Premium customers can also use the application to create invoices and create PayPal payments automatically. Clients that pay yearly will get two months free (for both price tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets supplies a fundamental free account, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for teams with fewer than 100 users, and a $80 foundation fee per month for groups with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you will need to pony up a little more cash. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of users (that is a pretty good deal if you want all of the extra PM features). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a web timer, fleshing out coverage choices, and adding activity levels and screen monitoring. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper change oversight. For example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking business and you’re less concerned about how many hours each trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users can add notes to a empty text field, but that data won’t be blended into accounts. As a consequence, that you can’t use it to learn about who’s working, how they’re functioning, and what they’re producing (aside from the number of hours monitored ). TSheets not only provides you this choice, it gives you the ability to create six additional customizable advanced tracking fields. You might even put in a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to reply to the queries at the close of every shift or else they will not have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the tool doesn’t permit for IP address limitations, which means your workers can say they are working from the office but they could actually be working from a cruise ship in the Bahamas (unless they are using the cell app to track time). This is a standard feature that’s available in virtually every other instrument we tested. Hubstaff also does not enable admins to need users to snap a photograph if they report to work. I suppose it’s overkill to make someone take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, particularly if you’re tracking tasks done outside of a computer, like electronic, construction, or amusement work). The software also doesn’t let users clock via a phone call, which can be an element TSheets and other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also has many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and program monitoring, GPS and location tracking, and activity screenshots.
As soon as you set your users and they download the timer program onto their machine, the desktop app not only monitors time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not just to the user’s most important screen but any connected monitors too. Hubstaff doesn’t log keys however, it does monitor the action provided via the mouse and keyboard, providing companies a calculation of how active the employee is. This info all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then select an individual in the drop-down menu to view their screenshots connected with action data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and programs an employee opened or visited and how long they were there. The Reports module may subsequently run custom questions on vectors like app usage mapped against time and activity. Hubstaff integrates with job and job management tools like Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
One unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can’t take screenshots or capture mobile app and website activity, it lets you monitor and log place for employees working in the field. While the thickness of tracking surveillance and data features can’t measure up to a grid application such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a useful selection of features for employers that want a little more oversight. Gmail Productivity Tools
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behaviour while on the clock, then there’s no better software accessible than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and path moves via GPS monitoring.
Unfortunately, if you’re trying to find a platform that goes the extra mile to enable customization, irregular data entry, or even a more sophisticated reporting structure, then Hubstaff won’t be right for you. Additionally, should you choose another program, your employees will thank you for not needing them to download a secondary program for tracking time–especially when you consider that every other instrument we examined makes this possible within the confines of their online UI. Gmail Productivity Tools