Background Harvest Time Tracking
When choosing a time tracking tool, it’s important to understand the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. On the other hand, the time monitoring features in such tools are available only within larger project management (PM) suites. As a result, you are paying a lot more money for things like file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time monitoring tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Harvest Time Tracking
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves lots of room around the side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked this day and the number of hours they have worked over the previous seven days. You will also find a list of each member, their most recent jobs, and how busy they’ve been over the past week. This is a solid PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are becoming more than enough focus and jobs that are being neglected.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log in your hours as you probably did with pen and paper through the analog age of time monitoring. Essentially, you work your change, you add the time to your timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Regrettably, because Hubstaff does not let you add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can force users to need a motive to ensure they’re really adding hours they worked. Admins may also set the system up to let users to begin monitoring time if they have not clocked into the machine in a while.
The second, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In each solution we analyzed, this component is available within the boundaries of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that resides within a separate window. In it, you can select your job, press Start, along with your own timer will begin counting. When you’re done, your action and your screenshots will be transmitted to the principal hub. The native app is going to take a photo at random periods of up to three shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partly fuzzy to not record sensitive information on each grab, but a lot of this screen is left unsullied that you’ll still get a sense of whether the display is on work-related or play-related content. This can be an annoyingly complicated and complicated way to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile programs let admins monitor movements via GPS tracking. This gives you an overview of how much motion was performed by your worker by capturing location data at distinct stages.
The Schedules tab enables you to assign times and dates for employees to work. You can set a minimum number of hours to work, a lunch break duration, and you can make it a recurring shift. The program’s reporting software is terribly basic: You’ll receive access to weekly, daily, job, and member view reports in addition to a”habit” report which lets you filter data from the above reports. When compared to the PM solutions within this class, Hubstaff’s reporting is utterly embarrassing consequently, if your goal is to learn and evolve according to if and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and made based on the time each worker worked, in addition to his or her associated pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time tracked within the tool. Remember: Users do not need to send time through for acceptance, so automatic payments will be made whether employees were right or wrong concerning the number of hours they worked. There’s not any reminder for supervisors to double-check every timesheet before automatic payments move out so, if you’re concerned about making false payments, then you can place PayPal payments to guide. Harvest Time Tracking
Cost And Alternatives
Hubstaff was constructed to provide you with Big Brother-level oversight into when workers are working, what they are doing while they work, and what you want to pay them when the job is done. The Fundamental $5-per-month plan gives you access to easy time monitoring tools, a worker payment program supervisor, 24/7 support, and user preferences which may be handled in an employee-by-employee basis. Additionally, this plan enables you to keep track of whether your employees are operating by letting you document screenshots while they function as well as monitor keyboard and mouse activity during changes. Of the five tools we tested, Hubstaff is the only instrument that provided this level of insight into how employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium program includes everything you’ll discover in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign shifts and assign tasks from inside the console. Premium customers can also use the tool to make invoices and make PayPal payments automatically. Customers that pay annually will get two months free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the extra monitoring features that are unavailable in competitive tools. TSheets offers a fundamental free accounts, as well as a $4-per-user-per-month account that costs a $16 base fee a month for groups who have fewer than 100 users, and an $80 foundation fee per month for groups with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you’ll need to pony up a little more money. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of consumers (that is a fairly solid deal if you need all of the excess PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a internet timer, fleshing out reporting choices, and adding action levels and screen tracking. We’ll be analyzing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper change supervision. By way of instance, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking business and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users may add notes to an empty text field, but that data won’t be blended into accounts. As a consequence, you can not use it to find out about who’s working, how they’re functioning, and what they are generating (other than the number of hours monitored ). TSheets not only gives you this choice, it provides you the ability to make six extra customizable innovative tracking fields. You might even put in a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to respond to the questions at the end of every change or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool does not allow for IP address limitations, so your employees can say they’re working from the office but they can actually be operating from a cruise boat in the Bahamas (unless they are using the mobile program to monitor time). This is a standard feature that’s available in virtually every other tool we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I suppose it’s overkill to generate someone take a selfie right before you start recording their display and tracking their keystrokes, but TSheets lets you set this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, such as retail, building, or entertainment work). The program also does not allow users clock via a phone call, which is an element TSheets and other service providers make available for workers who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like features factor into time monitoring. However, the platform also has many of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and location tracking, and action screenshots.
As soon as you place your users and they download the timer app onto their machine, the desktop program not only monitors time but will require screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not only to the user’s most important display but any connected monitors as well. Hubstaff does not log keys but it does track the action provided via the mouse and computer keyboard, providing companies a calculation of how active the worker is. This data all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then select an individual in the drop-down menu to see their screenshots correlated with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what sites and apps an employee visited or opened and how long they were there. The Reports section can subsequently run custom questions on vectors like program usage mapped against time and action. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports by particular tasks or projects to track productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can not take screenshots or capture mobile app and website activity, it allows you to track and log place for workers working in the area. While the depth of monitoring surveillance and data features can not measure up to a grid application for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a useful choice of attributes for employers that want a bit more oversight. Harvest Time Tracking
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clockthen there is no better software available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the extra mile to enable customization, irregular data entry, or a more advanced reporting structure, then Hubstaff won’t be perfect for you. Additionally, in case you choose another system, your employees will thank you for not requiring them to obtain a secondary program for monitoring time–particularly once you consider that every other instrument we reviewed makes this potential within the confines of their online UI. Harvest Time Tracking