Intro Harvest To Hubstaff
When picking a time monitoring tool, it is important to understand the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services businesses. On the other hand, the time tracking features in such tools are available only within larger project management (PM) suites. Because of this, you’re paying a lot more money for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Harvest To Hubstaff
Attributes and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves lots of room on the right-hand side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of how many hours your employees have worked this day and how many hours they’ve worked over the past seven days. You’ll also see a list of each member, their most recent tasks, and how busy they’ve been over the last week. This is a solid PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are becoming more than enough attention and projects that are being neglected.
There are two ways to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log in your hours since you probably did with pen and paper through the analog age of time monitoring. Basically, if you work your change, you add the time to your timesheet, and you sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff doesn’t let you add future time, you can not use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to induce users to need a motive to ensure they’re really adding hours that they worked. Admins can also set the system up to remind users to start monitoring time if they have not clocked to the machine in a while.
The second, and most bothersome, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we tested, this component is available within the boundaries of your internet browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that lives within a separate window. In it, you can choose your job, press Start, along with your own timer will start counting. When you are done, your action and your screenshots will be transmitted to the main hub. The native app is going to take a photo at random periods of up to three shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partly fuzzy not to capture sensitive information on every grab, but a lot of the display is left unsullied you’ll still get a sense of if the screen is really on work-related or play-related content. This can be an annoyingly complex and convoluted way to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop app. The mobile apps let admins monitor motions via GPS monitoring. This provides you an summary of just how much movement was performed by your worker by capturing location data at distinct stages.
The Schedules tab enables you to assign times and dates for workers to work. It is possible to put a minimum number of hours to work, a lunch break interval, and you can allow it to be a recurring shift. The tool’s reporting software is horribly basic: You’ll get access to weekly, daily, project, and member view reports in addition to a”habit” report that lets you filter data from the aforementioned reports. When compared to the PM solutions within this class, Hubstaff’s coverage is utterly embarrassing consequently, if your target is to understand and evolve according to if and how your employees handle time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and budget limits. Invoices are automatically calculated and created based on the time each worker worked, as well as their related pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time tracked within the application. Keep in mind: Users don’t have to send time for acceptance, so automatic payments will be made whether employees were right or wrong concerning the number of hours they worked. There’s no reminder for managers to double-check each timesheet ahead of automatic payments go out thus, if you’re concerned about making bogus payments, then you can place PayPal payments to guide. Harvest To Hubstaff
Price And Alternatives
Hubstaff was constructed to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really need to pay them when the job is finished. The Fundamental $5-per-month plan gives you access to simple time monitoring tools, an employee payment schedule manager, 24/7 support, and user preferences which can be handled in an employee-by-employee basis. Additionally, this program enables you to keep tabs on whether or not your employees are operating by letting you record screenshots while they work as well as monitor mouse and keyboard activity during changes. Of the five tools we tested, Hubstaff is the only tool that provided this level of insight into how employees are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium program includes everything you’ll discover in the Basic program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from within the console. Premium customers can also use the tool to create invoices and create PayPal payments mechanically. Customers that pay annually will get two months free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month account that costs a $16 base fee per month for groups with fewer than 100 users, along with a $80 foundation fee per month for teams with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you will want to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of users (that is a fairly good deal if you want all of the excess PM features). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out coverage choices, and adding activity levels and monitor tracking. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change oversight. By way of instance, Hubstaff does not allow advanced tracking. If you run a trucking business and you are less concerned about how many hours each trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users may add notes to a empty text field, but that data won’t be blended into accounts. This means you can not use it to learn about who is working, how they’re working, and what they are producing (other than the amount of hours monitored ). TSheets not only provides you this choice, it provides you the ability to create six additional customizable advanced tracking fields. You might even add a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to respond to the queries at the end of every change or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool does not allow for IP address limitations, which means your employees can say they’re working from the office but they could actually be working from a cruise boat in the Bahamas (unless they are using the mobile app to monitor time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I guess it’s overkill to make someone take a selfie before you get started recording their screen and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, like electronic, construction, or entertainment work). The program also does not let users clock via a phone call, which is a component TSheets and other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time monitoring. However, the platform also offers a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and program monitoring, GPS and place monitoring, and activity screenshots.
As soon as you place your users and they download the timer app onto their server, the desktop program not only monitors time but will take screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not only to the user’s most important screen but any connected monitors as well. Hubstaff doesn’t log keys however, it will track the action provided through the mouse and computer keyboard, giving companies a calculation of how busy the employee is. This info all winds up around the Hubstaff dashboard from the Task tab. This is where you can then pick an individual in the drop-down menu to see their screenshots connected with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to see what websites and apps a worker opened or visited and how long they had been there. The Reports module may subsequently run custom queries on vectors like program usage mapped against time and activity. Hubstaff incorporates with project and job management tools such as Asana and Trello to filter reports from particular tasks or projects to track productivity.
One unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can’t take screenshots or capture mobile app and site activity, it lets you track and log place for workers working in the field. While the thickness of monitoring data and surveillance features can’t step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a helpful selection of features for employers that want a little more oversight. Harvest To Hubstaff
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clock, then there’s no better software available than Hubstaff. You will be able to log screenshots, track keystroke volume, and path moves via GPS tracking.
Unfortunately, if you’re looking for a platform that goes the extra mile to enable customization, irregular data entry, or even a more sophisticated reporting arrangement, then Hubstaff will not be right for you. In addition, should you choose another system, your employees will thank you for not needing them to download a secondary app for tracking time–especially when you consider that every other instrument we examined makes this potential within the boundaries of their web-based UI. Harvest To Hubstaff