Introduction Healthcare Productivity Software
When picking a time tracking tool, it is important to understand the various kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services companies. On the other hand, the time tracking features in these tools are available only within larger project management (PM) suites. As a result, you are paying much more money for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Healthcare Productivity Software
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room around the right-hand side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and how many hours they’ve worked over the past seven days. You will also see a list of every member, their latest jobs, and how active they have been over the last week. This is a solid PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are getting more than sufficient attention and jobs that are being disregarded.
There are two ways to add time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log your hours since you likely did with pencil and paper during the analog age of time tracking. Essentially, you work your shift, you add time to your timesheet, and you also sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can force users to need a motive to guarantee they’re really adding hours that they worked. Admins may also set the system up to let users to begin tracking time should they haven’t clocked into the system in a while.
The next, and most bothersome, way of tracking moment in Hubstaff is by using the stopwatch feature. In every solution we tested, this element is available within the boundaries of your web browserevery solution that is, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that lives within a separate window. In it, you can choose your project, press Start, along with your own timer will begin counting. When you are done, your activity and your screenshots will be transmitted to the main hub. The native program is going to take a picture at random intervals of up to 3 shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partly fuzzy not to record sensitive information on every grab, but enough of the screen is left unsullied that you’ll still get a feeling of if the display is on work-related or play-related content. This can be an annoyingly complex and complicated means to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile apps let admins monitor motions via GPS tracking. This gives you an overview of how much motion was done by your worker by capturing location data at different stages.
The Schedules tab enables you to assign dates and times for employees to work. You can put a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring shift. The program’s reporting applications is terribly basic: You’ll get access to weekly, daily, project, and penis view reports as well as a”habit” report which allows you filter information from the above reports. In comparison to the PM solutions within this class, Hubstaff’s coverage is downright embarrassing so, if your goal is to learn and evolve according to if and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and funding limitations. Invoices are automatically calculated and made depending on the time each employee worked, as well as his or her related pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time monitored within the tool. Keep in mind: Users do not need to send time for acceptance, therefore automatic payments will be made whether employees were right or wrong concerning the number of hours that they worked. There is no reminder for supervisors to double-check each timesheet ahead of automatic payments go out thus, if you are concerned about making bogus payments, then it is possible to set PayPal payments to manual. Healthcare Productivity Software
Price And Options
Hubstaff was built to provide you with Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you need to pay them when the work is finished. The Basic $5-per-month program provides you access to simple time tracking tools, an employee payment program supervisor, 24/7 support, and user preferences that may be handled on an employee-by-employee basis. Moreover, this program lets you keep track of whether your employees are operating by allowing you record screenshots while they work as well as monitor mouse and keyboard activity during shifts. Of the five tools we tested, Hubstaff is the only tool which offered this level of insight into how workers are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium program includes all you’ll discover in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium bundle also has a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from inside the console. Premium clients may also use the application to create invoices and create PayPal payments mechanically. Customers that pay annually will get two weeks free (for both cost tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets supplies a basic free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee a month for groups with fewer than 100 users, and an $80 foundation fee monthly for teams with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in these hulky PM alternatives, then you’ll need to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of consumers (that is a pretty good deal if you want all of the extra PM attributes ). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a web timer, fleshing out reporting choices, and adding action levels and screen tracking. We’ll be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper change supervision. For example, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you are less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to an empty text field, but that data won’t be blended into accounts. This means that you can’t use it to learn about who is working, how they’re functioning, and what they are producing (aside from the amount of hours monitored ). TSheets not only provides you this choice, it gives you the ability to make six additional customizable advanced tracking fields. You might also add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to respond to the queries at the close of each change or they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the tool does not permit for IP address limitations, which means your employees can say they’re working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they’re using the cell app to track time). This is a normal feature that’s available in almost every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photo when they report to work. I guess it is overkill to generate somebody take a selfie before you get started recording their display and tracking their keystrokes, but TSheets lets you place this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as retail, construction, or entertainment work). The program also doesn’t allow users clock via a phone call, which can be an element TSheets and other service providers make readily available for employees who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time tracking. However, the platform also offers many of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program monitoring, GPS and place tracking, and activity screenshots.
Once you place your users and they download the timer app onto their machine, the desktop program not only tracks time but will require screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not just to the user’s most important display but any attached monitors as well. Hubstaff does not log keys however, it will track the action provided through the mouse and computer keyboard, giving companies a calculation of just how active the worker is. This data all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then pick an individual from the drop-down menu to see their screenshots connected with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to see what sites and programs a worker opened or visited and how long they had been there. The Reports section can then run custom queries on vectors such as program usage mapped against time and activity. Hubstaff incorporates with job and task management tools such as Asana and Trello to filter reports from particular tasks or projects to track productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and website activity, it lets you track and log place for workers working in the area. While the thickness of monitoring data and surveillance features can’t step up to a grid application for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a helpful selection of features for employers that want a little more oversight. Healthcare Productivity Software
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behaviour while on the clockthen there is no better program available than Hubstaff. You will be able to log screenshots, track keystroke volume, and path movements via GPS tracking.
Regrettably, if you’re looking for a platform that goes the excess mile to enable customization, irregular data entry, or even a more advanced reporting structure, then Hubstaff won’t be right for you. Additionally, in case you choose a different program, your employees will thank you for not requiring them to obtain a secondary program for tracking time–particularly once you consider that every other tool we reviewed makes this potential within the confines of their online UI. Healthcare Productivity Software