Introduction Hivedesk Vs Hubstaff
When choosing a time monitoring tool, it’s important to comprehend the various kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. On the other hand, the time monitoring features in such tools are available only as part of bigger project management (PM) suites. As a result, you are paying much more cash for things like file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time monitoring tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hivedesk Vs Hubstaff
Attributes and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room around the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of how many hours your employees have worked this day and how many hours they’ve worked over the past seven days. You’ll also find a list of every member, their most recent tasks, and how active they have been over the last week. This is a strong PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are getting more than enough attention and projects that are being neglected.
There are two methods to put in time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log in your hours since you probably did with pencil and paper during the analog era of time tracking. Basically, if you work your change, you add the time to your own timesheet, and you sign off on it. This is a fairly standard procedure of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can not use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they’re able to induce users to need a reason to ensure they’re actually adding hours they worked. Admins may also set the system up to let users to begin tracking time if they haven’t clocked to the system in a little while.
The next, and most bothersome, way of monitoring moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this component can be found within the boundaries of your web browser–every solution that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within a separate window. In it, you can choose your project, press Start, along with your timer will start counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native app will take a picture at random intervals of up to three shots per hour depending on how often the admin wants to spy on workers. Screenshots can be partially fuzzy to not record sensitive information on every catch, but a lot of this display is left unsullied that you’ll still get a feeling of whether the display is on work-related or play-related content. This can be an annoyingly complicated and convoluted way to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop app. The mobile programs let admins monitor movements via GPS monitoring. This provides you an overview of just how much movement was performed by your worker by capturing location data at distinct stages.
The Schedules tab enables you to assign dates and times for workers to work. It is possible to set a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring change. The program’s reporting applications is terribly basic: You will get access to weekly, daily, project, and penis view reports in addition to a”habit” report that allows you filter data from the aforementioned reports. In comparison to the PM options in this course, Hubstaff’s reporting is downright embarrassing so, if your target is to learn and evolve according to when and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limits. Invoices are automatically calculated and made based on the time each worker worked, as well as his or her related pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the application. Keep in mind: Consumers don’t need to send time for approval, so automatic payments will be made whether employees were right or wrong concerning the number of hours that they worked. There is not any reminder for supervisors to double-check each timesheet ahead of automatic payments move out thus, if you are concerned about making false payments, then you can set PayPal payments to guide. Hivedesk Vs Hubstaff
Cost And Options
Hubstaff has been built to provide you with Big Brother-level oversight into when employees are working, what they are doing while they work, and what you want to pay them as soon as the job is finished. The Fundamental $5-per-month plan provides you access to simple time monitoring tools, a worker payment program supervisor, 24/7 support, and user preferences which may be handled on an employee-by-employee basis. Moreover, this program lets you keep tabs on whether your employees are working by letting you document screenshots while they work in addition to monitor keyboard and mouse activity during shifts. Of the five tools we’ve tested, Hubstaff is the only instrument that offered this amount of insight into the way that employees are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from within the console. Premium customers can also use the application to create invoices and create PayPal payments automatically. Clients that pay annually will get two weeks free (for both cost tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets supplies a basic free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for groups with fewer than 100 users, and a $80 base fee per month for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you will want to pony up a bit more money. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of users (which is a fairly good deal if you need all of the excess PM features). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out reporting options, and adding activity levels and monitor tracking. We’ll be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift supervision. By way of instance, Hubstaff does not allow advanced monitoring. If you operate a trucking business and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users may add notes to an empty text field, but that information will not be mixed into reports. This means that you can’t use it to find out about who’s functioning, how they are working, and what they’re producing (aside from the amount of hours monitored ). TSheets not only provides you this choice, it provides you the ability to create six additional customizable advanced monitoring fields. You can even add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to reply to the questions at the close of every shift or else they will not have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the tool does not permit for IP address limitations, so your workers can say they are working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they are using the mobile app to track time). This is a normal feature that’s available in virtually every other tool we analyzed. Hubstaff also does not enable admins to need users to snap a photo when they report to work. I suppose it’s overkill to generate somebody take a selfie right before you start recording their screen and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, such as electronic, building, or entertainment work). The program also does not let users clock in via a phone call, which can be an element TSheets along with other service providers make available for employees who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. But the platform also has a lot of the hallmarks of worker tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and program tracking, GPS and location monitoring, and activity screenshots.
As soon as you set your users and they download the timer app onto their machine, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not only to the user’s main display but any attached monitors too. Hubstaff doesn’t log keys but it does track the action provided via the mouse and computer keyboard, giving companies a calculation of how active the employee is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick a user in the drop-down menu to view their screenshots correlated with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to learn what websites and apps an employee visited or opened and how long they had been there. The Reports section can then run custom questions on vectors like app usage mapped against time and action. Hubstaff incorporates with job and task management tools such as Asana and Trello to filter reports from specific projects or tasks to monitor productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can not take screenshots or capture mobile app and website activity, it lets you track and log location for employees working in the area. While the thickness of monitoring surveillance and data features can’t measure up to a grid application for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful selection of attributes for companies that want a bit more oversight. Hivedesk Vs Hubstaff
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behaviour while on the clockthen there’s no better program accessible than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the extra mile to allow customization, atypical data entry, or even a more sophisticated reporting structure, then Hubstaff won’t be perfect for you. Additionally, in case you choose another system, your employees will thank you for not requiring them to download a secondary program for tracking time–particularly when you consider that every other instrument we reviewed makes this potential within the boundaries of their web-based UI. Hivedesk Vs Hubstaff