Intro Hours Keeper Pro
When choosing a time tracking tool, it is important to comprehend the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services businesses. On the other hand, the time tracking features in such tools are available only as part of larger project management (PM) suites. Because of this, you’re paying much more money for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Hours Keeper Pro
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves lots of room around the side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You will also see a list of every member, their latest jobs, and how busy they’ve been over the last week. This is a strong PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are getting more than sufficient focus and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log your hours since you likely did with pen and paper during the analog era of time tracking. Basically, if you work your shift, you add the time to your timesheet, and you sign off on it. This is a fairly standard procedure of monitoring time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to force users to need a motive to guarantee they’re actually adding hours that they worked. Admins may also set the system up to let users to begin tracking time if they haven’t clocked into the system in a while.
The second, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In every solution we tested, this component is available within the boundaries of your internet browser–every alternative that is, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that lives within another window. In it, you can select your project, press Start, along with your timer will begin counting. When you are done, your action and your screenshots will be sent to the main hub. The native program is going to take a photo at random intervals of up to three shots per hour based on how often the admin wants to spy on employees. Screenshots can be partially fuzzy not to record sensitive information on every grab, but enough of this screen is left unsullied you’ll still get a sense of if the screen is on work-related or play-related content. This is an annoyingly complicated and complicated means to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop app. The mobile apps let admins monitor motions via GPS monitoring. This gives you an summary of just how much motion was done by your worker by capturing location data at different stages.
The Schedules tab lets you assign times and dates for workers to do the job. You can set a minimum number of hours to operate, a lunch break duration, and you’ll be able to make it a recurring change. The tool’s reporting applications is terribly basic: You will get access to weekly, daily, job, and member view reports as well as a”habit” report that allows you filter data from the above reports. In comparison to the PM options within this class, Hubstaff’s reporting is downright embarrassing consequently, if your target is to understand and evolve according to when and how your employees manage time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each worker worked, in addition to their associated pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the application. Keep in mind: Consumers don’t have to send time through for approval, so automatic payments will be made whether employees were right or wrong about the number of hours they worked. There’s not any reminder for supervisors to double-check every timesheet before automatic payments go out so, if you are worried about making bogus payments, then it is possible to set PayPal payments to guide. Hours Keeper Pro
Cost And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when workers are working, what they are doing while they work, and what you really need to pay them when the job is done. The Fundamental $5-per-month plan provides you access to easy time tracking tools, an employee payment program manager, 24/7 support, and user preferences which can be handled in an employee-by-employee basis. Additionally, this plan lets you keep tabs on whether or not your employees are operating by letting you record screenshots while they work in addition to monitor keyboard and mouse activity during changes. Of the five tools we’ve tested, Hubstaff is the only tool that provided this amount of insight into how employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also has a lightweight schedulingtool that provides administrators the power to assign shifts and assign tasks from within the console. Premium customers may also use the application to create invoices and create PayPal payments automatically. Customers that pay yearly will receive two months free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the extra monitoring features that are unavailable in competitive resources. TSheets offers a basic free accounts, in addition to a $4-per-user-per-month accounts that costs a $16 base fee per month for groups with fewer than 100 users, along with an $80 base fee monthly for groups with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you’ll need to pony up a little more cash. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of users (that is a fairly solid deal if you want all of the excess PM attributes ). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out coverage choices, and adding activity levels and screen tracking. We are going to be testing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper change supervision. By way of instance, Hubstaff does not allow advanced monitoring. If you operate a trucking business and you are less concerned about how many hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to an empty text area, but that data won’t be blended into accounts. As a consequence, that you can not use it to learn about who’s working, how they are working, and what they’re producing (aside from the number of hours monitored ). TSheets not only provides you this choice, it provides you the ability to create six additional customizable innovative monitoring fields. You can even put in a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to reply to the questions at the end of each shift or they will not have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the application does not allow for IP address limitations, which means your employees can say they’re working from the office but they can actually be working from a cruise ship in the Bahamas (unless they are using the cell app to track time). This is a standard feature that’s available in almost every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photo if they report to work. I guess it’s overkill to generate somebody take a selfie right before you start recording their display and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, especially if you’re tracking tasks done out of a computer, such as electronic, construction, or entertainment work). The program also does not allow users clock via a phone call, which is a component TSheets along with other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time tracking. But the platform also offers a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and location monitoring, and action screenshots.
As soon as you set your users and they download the timer program onto their server, the desktop app not only tracks time but will require screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not only to the user’s main display but any attached monitors as well. Hubstaff does not log keys but it will track the action provided through the mouse and computer keyboard, giving companies a calculation of how active the employee is. This info all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then select an individual in the drop-down menu to see their screenshots correlated with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to see what sites and apps an employee opened or visited and how long they were there. The Reports module may subsequently run custom questions on vectors like program usage mapped against time and activity. Hubstaff integrates with job and job management tools such as Asana and Trello to filter reports by particular tasks or projects to monitor productivity.
1 unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and site activity, it allows you to track and log place for employees working in the area. While the thickness of tracking data and surveillance features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a helpful selection of features for employers that want a little more oversight. Hours Keeper Pro
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clock, then there is no better software accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and route moves via GPS tracking.
Regrettably, if you’re looking for a platform that goes the extra mile to allow customization, atypical information entry, or a more sophisticated reporting arrangement, then Hubstaff won’t be right for you. Additionally, in case you choose a different system, your employees will thank you for not requiring them to obtain a secondary app for monitoring time–especially when you consider that every other instrument we reviewed makes this possible within the confines of their online UI. Hours Keeper Pro