Intro How Hubstaff Works
When picking a time tracking tool, it’s important to understand the many different types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. On the other hand, the time monitoring features in such tools are available only as part of bigger project management (PM) suites. Because of this, you’re paying much more money for things such as file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you’ll discover pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. How Hubstaff Works
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves lots of room on the right-hand side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked that day and how many hours they’ve worked over the past seven days. You’ll also see a list of every member, their most recent jobs, and how active they’ve been over the past week. This is a strong PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are getting more than enough focus and jobs that are being neglected.
There are two ways to put in time in Hubstaff: You can build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log in your hours since you likely did with pen and paper during the analog era of time monitoring. Basically, if you work your change, you add time to your timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Regrettably, because Hubstaff does not let you add future time, you can’t use the platform for a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to induce users to require a motive to guarantee they’re actually adding hours that they worked. Admins may also set the system up to remind users to start tracking time should they haven’t clocked to the system in a little while.
The next, and most bothersome, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we tested, this element is available within the boundaries of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that lives within a separate window. In it, you can select your project, press Start, and your own timer will start counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native program will take a photo at random periods of up to 3 shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partly blurred not to record sensitive information on every grab, but a lot of the screen is left unsullied that you’ll still get a feeling of whether the display is really on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop program. The mobile programs let admins monitor motions via GPS tracking. This provides you an summary of how much motion was performed by your worker by capturing location information at different stages.
The Schedules tab lets you assign dates and times for employees to work. You can put a minimum number of hours to operate, a lunch break interval, and you can allow it to be a recurring shift. The tool’s reporting applications is horribly basic: You’ll receive access to weekly, daily, project, and member view reports as well as a”habit” report which lets you filter data from the above reports. In comparison to the PM options within this course, Hubstaff’s coverage is utterly embarrassing consequently, if your goal is to learn and evolve according to when and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each worker worked, as well as their related pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored within the tool. Keep in mind: Consumers do not have to send time for acceptance, therefore automatic payments will be made whether workers were wrong or right about the number of hours that they worked. There’s no reminder for managers to double-check each timesheet before automatic payments move out thus, if you’re concerned about making bogus payments, then you can place PayPal payments to guide. How Hubstaff Works
Cost And Options
Hubstaff has been built to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you need to cover them when the job is done. The Basic $5-per-month plan gives you access to simple time tracking tools, an employee payment schedule manager, 24/7 support, and user settings that may be handled on an employee-by-employee basis. Additionally, this plan enables you to keep tabs on whether or not your employees are working by allowing you record screenshots while they work as well as monitor mouse and keyboard action during changes. Of the five tools we’ve tested, Hubstaff is the only instrument which offered this amount of insight into the way that workers are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium plan includes all you’ll discover in the fundamental plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium package also comes with a lightweight schedulingtool that provides administrators the power to assign shifts and delegate tasks from inside the console. Premium clients can also use the application to create invoices and create PayPal payments automatically. Clients that pay yearly will get two months free (for both cost tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, especially given the extra tracking features that are unavailable in competitive resources. TSheets offers a fundamental free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee a month for groups who have fewer than 100 users, and a $80 base fee monthly for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in these hulky PM alternatives, then you will need to pony up a little more cash. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of consumers (that is a fairly solid deal if you want all the extra PM features). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a internet timer, fleshing out reporting options, and adding activity levels and screen monitoring. We’ll be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift supervision. For instance, Hubstaff does not allow advanced tracking. If you operate a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users may add notes to an empty text field, but that data won’t be blended into accounts. This means you can not use it to find out about who’s working, how they are functioning, and what they are producing (other than the amount of hours monitored ). TSheets not only provides you this option, it provides you the ability to make six extra customizable innovative monitoring fields. You can even put in a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to respond to the queries at the close of each shift or they will not be able to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t permit for IP address limitations, which means your workers can say they’re working from the workplace but they can actually be working from a cruise ship in the Bahamas (unless they’re using the cell app to monitor time). This is a normal feature that’s available in almost every other instrument we analyzed. Hubstaff also does not enable admins to need users to snap a photo when they report to work. I guess it’s overkill to generate somebody take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, particularly if you’re tracking tasks done outside of a computer, like retail, building, or entertainment work). The software also doesn’t let users clock via a telephone call, which can be an element TSheets and other service providers make readily available for workers who do not have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time monitoring. However, the platform also has a lot of the hallmarks of employee tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and location tracking, and action screenshots.
As soon as you place your users and they download the timer program onto their machine, the desktop app not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not just to the user’s most important display but any attached monitors as well. Hubstaff doesn’t log keys however, it does track the activity provided through the mouse and computer keyboard, giving employers a calculation of how active the employee is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then select an individual in the drop-down menu to see their screenshots correlated with activity data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to see what websites and programs an employee opened or visited and how long they had been there. The Reports section can subsequently run custom queries on vectors such as app usage mapped against time and action. Hubstaff incorporates with project and job management tools like Asana and Trello to filter reports by particular projects or tasks to track productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or catch mobile app and website activity, it lets you track and log place for workers working in the field. While the thickness of tracking data and surveillance features can’t step up to a grid application such as Teramind, our Editors’ Choice for worker tracking, Hubstaff has a useful selection of attributes for employers that want a little more oversight. How Hubstaff Works
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behavior while on the clock, then there’s no better software accessible than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and route movements via GPS monitoring.
Regrettably, if you’re looking for a platform which goes the excess mile to allow customization, atypical information entry, or a more advanced reporting arrangement, then Hubstaff will not be right for you. Additionally, should you opt for another program, your employees will thank you for not requiring them to download a secondary program for tracking time–especially when you consider that every other tool we examined makes this possible within the confines of their online UI. How Hubstaff Works