Background How To Use Hubstaff
When choosing a time monitoring tool, it’s important to understand the many different kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services businesses. On the other hand, the time tracking features in these tools are available only within larger project management (PM) suites. As a result, you’re paying a lot more cash for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. How To Use Hubstaff
Attributes and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room around the right-hand side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an summary of how many hours your employees have worked that day and how many hours they’ve worked over the previous seven days. You will also see a list of each member, their latest tasks, and how active they have been over the last week. This is a solid PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are becoming more than enough focus and jobs that are being neglected.
There are two methods to add time in Hubstaff: You can construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log in your hours as you probably did with pencil and paper during the analog era of time tracking. Basically, if you work your shift, you add the time to your timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to induce users to require a motive to ensure they’re really adding hours that they worked. Admins can also set up the system to remind users to begin monitoring time should they have not clocked to the machine in a little while.
The second, and most frustrating, way of monitoring time in Hubstaff is by using the stopwatch feature. In each solution we tested, this element is available within the boundaries of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within a separate window. In it, you can select your job, press Start, and your timer will start counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native program is going to take a picture at random intervals of up to three shots per hour based on how often the admin would like to spy on employees. Screenshots can be partly blurred not to record sensitive information on every catch, but enough of the screen is left unsullied that you’ll still get a feeling of if the display is really on work-related or play-related content. This can be an annoyingly complicated and complicated way to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop program. The mobile apps let admins monitor movements via GPS tracking. This provides you an overview of how much motion was done by your worker by capturing location data at different stages.
The Schedules tab lets you assign dates and times for employees to work. It is possible to set a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring shift. The program’s reporting applications is horribly basic: You will get access to weekly, daily, project, and penis view reports in addition to a”custom” report that allows you filter information from the aforementioned reports. In comparison to the PM solutions in this class, Hubstaff’s reporting is downright embarrassing so, if your target is to understand and evolve according to when and how your employees manage time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each employee worked, in addition to their related pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the application. Keep in mind: Consumers don’t have to send time through for approval, therefore automatic payments will be made whether workers were wrong or right about the number of hours that they worked. There’s not any reminder for supervisors to double-check each timesheet ahead of automatic payments move out so, if you’re concerned about making false payments, then it is possible to place PayPal payments to guide. How To Use Hubstaff
Cost And Options
Hubstaff was built to provide you with Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you need to cover them when the job is finished. The Fundamental $5-per-month program provides you access to simple time monitoring tools, a worker payment schedule manager, 24/7 support, and user settings which can be handled on an employee-by-employee basis. Additionally, this program enables you to keep tabs on whether your employees are working by letting you record screenshots while they work as well as monitor mouse and keyboard activity during shifts. Of the five tools we analyzed, Hubstaff is the only instrument which offered this amount of insight into the way that employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from within the console. Premium clients may also use the application to make invoices and create PayPal payments mechanically. Clients that pay annually will receive two months free (for both price tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets offers a fundamental free accounts, as well as a $4-per-user-per-month account that costs a $16 base fee a month for groups with fewer than 100 users, and a $80 foundation fee monthly for groups with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in those hulky PM alternatives, then you’ll need to pony up a bit more cash. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (which is a fairly good deal if you want all the extra PM features). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a major update in late 2018 that specifically addressed specific feature flaws or omissions, including adding a web timer, fleshing out reporting options, and adding activity levels and monitor monitoring. We’ll be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper change supervision. By way of instance, Hubstaff does not allow advanced tracking. If you run a trucking company and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users can add notes to an empty text field, but that data will not be blended into accounts. This means that you can’t use it to find out about who’s working, how they are working, and what they’re generating (other than the number of hours tracked). TSheets not only provides you this choice, it provides you the ability to create six extra customizable advanced monitoring fields. You can also add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the questions at the close of every change or else they will not have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the application does not permit for IP address restrictions, which means your employees can say they are working from the workplace but they could actually be working from a cruise boat in the Bahamas (unless they are using the cell program to monitor time). This is a normal feature that’s available in almost every other instrument we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photo if they report to work. I guess it’s overkill to generate someone take a selfie before you get started recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, such as retail, construction, or entertainment work). The software also doesn’t allow users clock via a phone call, which is an element TSheets along with other service providers make readily available for employees who do not have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time tracking. However, the platform also offers many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program tracking, GPS and place monitoring, and activity screenshots.
As soon as you place your customers and they download the timer app onto their server, the desktop app not only monitors time but will require screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not just to the user’s most important screen but any attached monitors too. Hubstaff doesn’t log keys however, it will monitor the action provided via the mouse and computer keyboard, providing companies a calculation of how active the worker is. This info all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then pick an individual from the drop-down menu to view their screenshots connected with activity data.
When it comes to application and URL tracking, Hubstaff goes beyond just tracking time to see what sites and apps a worker visited or opened and how long they had been there. The Reports module may subsequently run custom queries on vectors like program usage mapped against time and activity. Hubstaff integrates with job and task management tools such as Asana and Trello to filter reports by specific projects or tasks to track productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and site activity, it allows you to track and log location for employees working in the area. While the thickness of monitoring data and surveillance features can’t step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a helpful selection of features for employers that want a bit more oversight. How To Use Hubstaff
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behaviour while on the clock, then there is no better program available than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and route movements via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the excess mile to enable customization, atypical information entry, or a more advanced reporting structure, then Hubstaff will not be right for you. Additionally, should you opt for another system, your employees will thank you for not needing them to obtain a secondary app for monitoring time–particularly when you consider that every other tool we reviewed makes this possible within the confines of their web-based UI. How To Use Hubstaff