Background Hub Staff Organization
When choosing a time monitoring tool, it’s important to comprehend the various types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services businesses. However, the time monitoring features in these tools are available only as part of larger project management (PM) suites. Because of this, you’re paying much more money for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Hub Staff Organization
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked that day and how many hours they have worked over the past seven days. You will also find a list of every member, their latest jobs, and how active they’ve been over the last week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than sufficient focus and projects that are being neglected.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log in your hours since you likely did with pencil and paper through the analog age of time tracking. Essentially, you work your shift, you add time to your own timesheet, and you also sign off on it. This is a pretty standard method of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can not use the platform for a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they can induce users to require a motive to ensure they’re really adding hours they worked. Admins may also set the system up to let users to begin monitoring time if they haven’t clocked into the system in a little while.
The second, and most bothersome, way of monitoring time in Hubstaff is by using the stopwatch feature. In each solution we tested, this element is available within the boundaries of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within another window. In it, you can select your project, press Start, along with your timer will start counting. When you are done, your activity and your screenshots will be transmitted to the principal hub. The native program will take a photo at random intervals of up to three shots per hour based on how often the admin wants to spy on workers. Screenshots can be partially fuzzy not to record sensitive information on each catch, but enough of the screen is left unsullied you’ll still get a sense of whether the screen is on work-related or play-related content. This can be an annoyingly complex and convoluted means to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS tracking. This gives you an overview of just how much movement was done by your worker by capturing location information at distinct stages.
The Schedules tab enables you to assign dates and times for workers to do the job. It is possible to put a minimum number of hours to operate, a lunch break duration, and you’ll be able to make it a recurring change. The program’s reporting applications is terribly basic: You’ll get access to weekly, daily, job, and penis view reports in addition to a”custom” report which allows you filter information from the above reports. In comparison to the PM options in this class, Hubstaff’s reporting is downright embarrassing consequently, if your goal is to learn and evolve based on when and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and funding limits. Invoices are automatically calculated and made depending on the time each worker worked, in addition to their related pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the application. Remember: Users do not need to send time for acceptance, therefore automatic payments will be made whether employees were right or wrong about the number of hours they worked. There is no reminder for supervisors to double-check every timesheet before automatic payments go out thus, if you’re concerned about making bogus payments, then it is possible to place PayPal payments to guide. Hub Staff Organization
Cost And Options
Hubstaff was built to provide you with Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you really want to cover them as soon as the job is done. The Basic $5-per-month plan gives you access to simple time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user settings which may be handled in an employee-by-employee basis. Moreover, this program enables you to keep tabs on whether or not your employees are working by allowing you record screenshots while they work as well as monitor keyboard and mouse activity during shifts. Of the five tools we tested, Hubstaff is the only instrument that offered this level of insight into how workers are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium plan includes all you’ll find in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from inside the console. Premium customers may also use the tool to make invoices and create PayPal payments automatically. Customers that pay annually will receive two months free (for both price tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, especially given the added monitoring features that are unavailable in competitive resources. TSheets supplies a basic free account, in addition to a $4-per-user-per-month account that charges a $16 base fee per month for teams who have fewer than 100 users, along with a $80 foundation fee per month for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in these hulky PM alternatives, then you will want to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of consumers (that is a pretty solid deal if you need all the extra PM features). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed specific feature flaws or omissions, including adding a internet timer, fleshing out reporting choices, and adding activity levels and monitor monitoring. We’ll be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper shift supervision. For instance, Hubstaff does not allow advanced monitoring. If you operate a trucking company and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users can add notes to an empty text area, but that information will not be mixed into accounts. As a consequence, you can not use it to learn about who is working, how they are functioning, and what they’re generating (aside from the amount of hours tracked). TSheets not only gives you this choice, it gives you the ability to create six additional customizable advanced tracking fields. You might even put in a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to reply to the questions at the close of each change or else they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the application doesn’t permit for IP address restrictions, so your workers can say they’re working from the workplace but they can actually be working from a cruise ship in the Bahamas (unless they’re using the mobile app to monitor time). This is a standard feature that’s available in virtually every other tool we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photo if they report to work. I guess it is overkill to generate someone take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re monitoring tasks done outside of a computer, such as electronic, construction, or entertainment work). The software also does not allow users clock in via a phone call, which can be an element TSheets and other service providers make available for workers who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. However, the platform also offers many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and place tracking, and action screenshots.
As soon as you place your customers and they download the timer program onto their server, the desktop app not only tracks time but will require screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not just to the user’s most important screen but any connected monitors as well. Hubstaff doesn’t log keys however, it does monitor the activity provided via the mouse and keyboard, providing employers a calculation of how busy the worker is. This data all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then select a user from the drop-down menu to see their screenshots connected with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond just tracking time to see what sites and apps an employee opened or visited and how long they had been there. The Reports module may then run custom queries on vectors like app usage mapped against time and action. Hubstaff incorporates with project and task management tools such as Asana and Trello to filter reports by particular tasks or projects to track productivity.
One unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can not take screenshots or catch mobile app and site activity, it allows you to monitor and log place for workers working in the field. While the depth of monitoring data and surveillance features can not step up to a grid application for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a helpful selection of features for companies that want a bit more oversight. Hub Staff Organization
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behaviour while on the clockthen there is no better program available than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and route movements via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the excess mile to enable customization, atypical information entry, or even a much more advanced reporting arrangement, then Hubstaff will not be perfect for you. Additionally, in case you opt for another system, your employees will thank you for not needing them to obtain a secondary app for tracking time–especially once you consider that every other instrument we reviewed makes this potential within the confines of their web-based UI. Hub Staff Organization