Intro Hubspot Time Tracking
When picking a time tracking tool, it is important to understand the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. On the other hand, the time monitoring features in such tools are available only within bigger project management (PM) suites. Because of this, you are paying much more cash for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will discover pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubspot Time Tracking
Characteristics and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room on the side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an summary of how many hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You’ll also see a list of each member, their latest jobs, and how busy they’ve been over the past week. This is a strong PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are becoming more than sufficient attention and projects that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log in your hours since you likely did with pen and paper through the analog era of time tracking. Basically, if you work your change, you add time to your timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Regrettably, because Hubstaff does not let you add future time, you can not use the platform as a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they’re able to force users to need a motive to guarantee they’re really adding hours that they worked. Admins may also set up the system to remind users to begin monitoring time if they haven’t clocked to the system in a while.
The next, and most bothersome, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we tested, this element can be found within the confines of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within another window. In it, you can choose your job, press Start, and your timer will begin counting. When you are done, your action and your screenshots will be sent to the principal hub. The native program is going to take a picture at random periods of up to three shots per hour depending on how often the admin wants to spy on workers. Screenshots can be partially blurred not to record sensitive information on every catch, but a lot of the display is left unsullied you’ll still get a feeling of whether the screen is really on work-related or play-related content. This can be an annoyingly complex and convoluted means to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This gives you an overview of just how much movement was done by your worker by capturing location data at distinct stages.
The Schedules tab lets you assign dates and times for employees to work. You can put a minimum number of hours to operate, a lunch break interval, and you can make it a recurring shift. The tool’s reporting software is horribly basic: You will receive access to weekly, daily, job, and penis view reports as well as a”custom” report which allows you filter data from the above reports. When compared to the PM options in this class, Hubstaff’s coverage is utterly embarrassing so, if your goal is to learn and evolve according to if and how your employees handle time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and made based on the time each worker worked, in addition to their associated pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked inside the tool. Remember: Users do not need to send time through for acceptance, therefore automatic payments will be made whether employees were wrong or right about the amount of hours that they worked. There’s no reminder for managers to double-check each timesheet before automatic payments move out thus, if you’re concerned about making bogus payments, then it is possible to place PayPal payments to guide. Hubspot Time Tracking
Cost And Alternatives
Hubstaff has been built to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really need to cover them when the work is done. The Fundamental $5-per-month plan gives you access to simple time monitoring tools, a worker payment schedule manager, 24/7 support, and user preferences that can be managed on an employee-by-employee basis. Additionally, this program lets you keep tabs on whether your employees are working by allowing you document screenshots while they function in addition to monitor mouse and keyboard action during shifts. Of the five tools we’ve tested, Hubstaff is the only instrument that provided this level of insight into how employees are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the fundamental program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also has a lightweight schedulingtool that provides administrators the power to assign shifts and delegate tasks from inside the console. Premium clients may also use the application to create invoices and make PayPal payments automatically. Clients that pay annually will get two weeks free (for both cost tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the extra tracking features that are unavailable in competitive tools. TSheets offers a basic free account, in addition to a $4-per-user-per-month account that charges a $16 base fee per month for groups with fewer than 100 users, along with an $80 foundation fee per month for teams with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you will need to pony up a bit more cash. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (which is a pretty good deal if you want all the extra PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a web timer, fleshing out reporting choices, and adding action levels and screen monitoring. We are going to be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper change supervision. For instance, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking company and you’re less concerned about the number of hours a trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users can add notes to an empty text area, but that information won’t be mixed into accounts. This means that you can’t use it to learn about who is functioning, how they’re functioning, and what they are producing (aside from the amount of hours tracked). TSheets not only gives you this choice, it gives you the ability to make six extra customizable advanced monitoring fields. You can even put in a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the questions at the close of every shift or else they will not have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the tool doesn’t permit for IP address limitations, so your workers can say they’re working from the office but they could actually be working from a cruise boat in the Bahamas (unless they’re using the mobile program to monitor time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photograph if they report to work. I guess it’s overkill to generate someone take a selfie right before you get started recording their screen and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re monitoring tasks done out of a computer, like electronic, building, or amusement work). The program also doesn’t allow users clock via a telephone call, which is an element TSheets and other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also has many of the hallmarks of worker tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and place tracking, and activity screenshots.
As soon as you place your customers and they download the timer app onto their machine, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s main display but any attached monitors too. Hubstaff doesn’t log keys however, it will monitor the action provided through the mouse and keyboard, giving employers a calculation of just how busy the employee is. This data all winds up on the Hubstaff dashboard in the Task tab. This is where you can then pick an individual from the drop-down menu to view their screenshots connected with action data.
When it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what sites and apps an employee visited or opened and how long they had been there. The Reports section can then run custom questions on vectors like app usage mapped against time and activity. Hubstaff integrates with project and task management tools like Asana and Trello to filter reports by particular projects or tasks to monitor productivity.
One unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and site activity, it allows you to track and log location for workers working in the area. While the depth of tracking data and surveillance features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful selection of attributes for employers that want a little more oversight. Hubspot Time Tracking
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behavior while on the clockthen there is no better program accessible than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and route moves via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the excess mile to enable customization, irregular data entry, or a much more sophisticated reporting structure, then Hubstaff won’t be perfect for you. In addition, should you choose another system, your employees will thank you for not requiring them to obtain a secondary app for monitoring time–particularly once you consider that every other instrument we examined makes this potential within the boundaries of their web-based UI. Hubspot Time Tracking