Intro Hubstaff Academy
When choosing a time monitoring tool, it’s important to comprehend the many different kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services companies. However, the time monitoring features in such tools are available only as part of bigger project management (PM) suites. As a result, you’re paying a lot more cash for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Academy
Attributes and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves lots of room around the right-hand side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and how many hours they’ve worked over the past seven days. You’ll also see a list of every member, their latest tasks, and how busy they have been over the last week. This is a strong PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are becoming more than sufficient attention and projects that are being disregarded.
There are two methods to add time in Hubstaff: You are able to build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log in your hours as you likely did with pencil and paper through the analog age of time monitoring. Basically, if you work your change, you add time to your own timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff does not let you add future time, you can not use the platform as a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they’re able to induce users to require a reason to ensure they’re actually adding hours they worked. Admins can also set the system up to let users to begin monitoring time should they haven’t clocked into the system in a while.
The next, and most frustrating, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this component can be found within the confines of your web browserevery alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that lives within another window. In it, you can choose your project, press Start, and your timer will begin counting. When you’re done, your activity and your screenshots will be sent to the main hub. The native program is going to take a photo at random periods of up to 3 shots per hour depending on how often the admin would like to spy on workers. Screenshots can be partially fuzzy to not record sensitive information on every catch, but enough of this screen is left unsullied you’ll still get a sense of whether the display is on work-related or play-related content. This is an annoyingly complex and complicated way to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile programs let admins monitor motions via GPS tracking. This provides you an overview of just how much motion was done by your employee by capturing location data at distinct stages.
The Schedules tab lets you assign times and dates for employees to do the job. It is possible to put a minimum number of hours to operate, a lunch break interval, and you can make it a recurring shift. The tool’s reporting applications is horribly basic: You will receive access to weekly, daily, project, and member view reports as well as a”custom” report that lets you filter information from the above reports. In comparison to the PM solutions in this course, Hubstaff’s reporting is utterly embarrassing consequently, if your target is to learn and evolve based on when and how your employees manage time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and funding limitations. Invoices are automatically calculated and made based on the time each employee worked, in addition to his or her associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the tool. Remember: Consumers don’t have to send time through for approval, therefore automatic payments will be made whether workers were wrong or right concerning the amount of hours that they worked. There’s no reminder for supervisors to double-check each timesheet ahead of automatic payments go out thus, if you’re worried about making false payments, then you can set PayPal payments to guide. Hubstaff Academy
Price And Alternatives
Hubstaff was constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you want to cover them as soon as the work is finished. The Fundamental $5-per-month plan provides you access to simple time tracking tools, a worker payment schedule manager, 24/7 support, and user settings which can be handled on an employee-by-employee basis. Moreover, this program lets you keep tabs on whether or not your employees are working by letting you record screenshots while they function in addition to monitor keyboard and mouse action during changes. Of the five tools we tested, Hubstaff is the only instrument which offered this level of insight into the way that workers are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium program includes everything you’ll find in the Basic program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium package also has a lightweight schedulingtool that provides administrators the power to assign shifts and assign tasks from inside the console. Premium clients may also use the application to make invoices and create PayPal payments mechanically. Customers that pay annually will receive two months free (for both cost tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra tracking features that are unavailable in competitive tools. TSheets offers a basic free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee per month for groups with fewer than 100 users, and an $80 base fee per month for groups with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in these hulky PM solutions, then you will need to pony up a little more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of consumers (that is a pretty good deal if you want all of the extra PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, including adding a web timer, fleshing out reporting options, and adding action levels and screen monitoring. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. By way of instance, Hubstaff doesn’t allow advanced tracking. If you operate a trucking business and you’re less concerned about the number of hours each trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users may add notes to a empty text field, but that data won’t be blended into reports. As a consequence, that you can’t use it to learn about who’s functioning, how they are functioning, and what they’re producing (aside from the amount of hours monitored ). TSheets not only gives you this option, it gives you the ability to make six extra customizable advanced tracking fields. You might also add a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to respond to the questions at the end of each change or they won’t be able to clock out.
As hardcore as Hubstaff is about monitoring work, the tool doesn’t allow for IP address limitations, which means your workers can say they’re working from the office but they could actually be operating from a cruise ship in the Bahamas (unless they’re using the cell app to track time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I guess it’s overkill to generate someone take a selfie before you get started recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as retail, building, or entertainment work). The program also doesn’t let users clock in via a telephone call, which can be an element TSheets and other service providers make available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. However, the platform also offers a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application monitoring, GPS and location tracking, and action screenshots.
Once you place your customers and they download the timer program onto their server, the desktop program not only monitors time but will take screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not just to the user’s main screen but any attached monitors too. Hubstaff doesn’t log keys however, it does monitor the action provided via the mouse and computer keyboard, providing employers a calculation of how busy the worker is. This info all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then select a user from the drop-down menu to view their screenshots correlated with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to see what sites and apps a worker opened or visited and how long they had been there. The Reports module may then run custom questions on vectors such as app usage mapped against time and action. Hubstaff incorporates with project and job management tools like Asana and Trello to filter reports by specific tasks or projects to monitor productivity.
1 unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and website activity, it allows you to track and log place for workers working in the field. While the thickness of monitoring surveillance and data features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a helpful choice of attributes for employers that want a bit more oversight. Hubstaff Academy
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behavior while on the clock, then there’s no better program accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re trying to find a platform that goes the excess mile to allow customization, irregular data entry, or even a more sophisticated reporting structure, then Hubstaff will not be right for you. Additionally, should you choose a different system, your employees will thank you for not requiring them to download a secondary program for tracking time–especially once you consider that every other tool we reviewed makes this potential within the boundaries of their web-based UI. Hubstaff Academy