Intro Hubstaff Activity
When choosing a time monitoring tool, it’s important to understand the many different types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services companies. However, the time monitoring features in these tools are available only as part of bigger project management (PM) suites. As a result, you’re paying a lot more cash for things such as file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Activity
Attributes and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You will also find a list of each member, their latest tasks, and how active they’ve been over the last week. This is a solid PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are becoming more than sufficient attention and projects that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours as you probably did with pen and paper during the analog age of time monitoring. Essentially, you work your shift, you add the time to your own timesheet, and you also sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can not use the platform for a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they can force users to require a motive to guarantee they’re actually adding hours they worked. Admins may also set up the system to let users to begin tracking time if they haven’t clocked into the system in a little while.
The second, and most bothersome, way of tracking time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element can be found within the boundaries of your internet browserevery alternative that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that resides within a separate window. In it, you can select your project, press Start, and your own timer will start counting. When you are done, your activity and your screenshots will be transmitted to the principal hub. The native app will take a photo at random intervals of up to three shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partially blurred not to record sensitive information on every grab, but a lot of this screen is left unsullied you’ll still get a sense of if the screen is on work-related or play-related content. This is an annoyingly complicated and complicated way to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop app. The mobile programs let admins monitor movements via GPS tracking. This provides you an summary of how much movement was done by your worker by capturing location information at different stages.
The Schedules tab lets you assign times and dates for workers to do the job. It is possible to set a minimum number of hours to work, a lunch break interval, and you’ll be able to allow it to be a recurring shift. The tool’s reporting software is horribly basic: You will get access to weekly, daily, project, and penis view reports in addition to a”custom” report which lets you filter information from the aforementioned reports. In comparison to the PM options within this course, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to learn and evolve according to if and how your employees manage time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and made depending on the time each worker worked, as well as their related pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time tracked within the tool. Remember: Consumers do not need to send time for approval, therefore automatic payments will be made whether workers were right or wrong concerning the number of hours they worked. There’s no reminder for managers to double-check each timesheet before automatic payments go out thus, if you are worried about making false payments, then it is possible to place PayPal payments to manual. Hubstaff Activity
Cost And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you need to cover them when the job is finished. The Fundamental $5-per-month program gives you access to easy time monitoring tools, an employee payment program supervisor, 24/7 support, and user settings that can be managed on an employee-by-employee basis. Moreover, this program lets you keep track of whether or not your employees are operating by letting you document screenshots while they work as well as monitor keyboard and mouse action during shifts. Of the five tools we tested, Hubstaff is the only instrument which offered this level of insight into how employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from within the console. Premium customers can also use the application to create invoices and make PayPal payments mechanically. Customers that pay annually will receive two months free (for both price tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the extra tracking features that are unavailable in competitive resources. TSheets offers a basic free account, as well as a $4-per-user-per-month account that costs a $16 base fee a month for groups with fewer than 100 users, along with a $80 base fee per month for teams with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in those hulky PM solutions, then you’ll want to pony up a little more cash. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of users (that is a fairly good deal if you need all the excess PM features). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out reporting choices, and adding action levels and monitor monitoring. We’ll be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper shift supervision. By way of example, Hubstaff does not allow advanced monitoring. If you operate a trucking business and you are less concerned about how many hours a trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users may add notes to a empty text area, but that data will not be blended into accounts. As a consequence, you can’t use it to learn about who is functioning, how they’re functioning, and what they are producing (aside from the amount of hours tracked). TSheets not only provides you this choice, it gives you the ability to make six additional customizable innovative tracking fields. You can even put in a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to reply to the queries at the close of each change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the tool doesn’t permit for IP address limitations, which means your workers can say they are working from the workplace but they can actually be working from a cruise boat in the Bahamas (unless they’re using the mobile app to track time). This is a standard feature that’s available in virtually every other instrument we tested. Hubstaff also does not enable admins to need users to snap a photo when they report to work. I suppose it’s overkill to make somebody take a selfie before you start recording their display and monitoring their keystrokes, but TSheets lets you place this as a requirement (which makes sense, especially if you’re tracking tasks done out of a computer, such as retail, construction, or entertainment work). The software also does not let users clock via a phone call, which is an element TSheets and other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like features factor into time tracking. However, the platform also has a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program monitoring, GPS and location monitoring, and action screenshots.
As soon as you set your customers and they download the timer program onto their machine, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not only to the user’s most important display but any attached monitors as well. Hubstaff doesn’t log keys but it will monitor the activity provided through the mouse and keyboard, providing employers a calculation of how busy the worker is. This info all winds up on the Hubstaff dashboard in the Task tab. This is where you can then pick a user from the drop-down menu to see their screenshots connected with action data.
When it comes to program and URL tracking, Hubstaff goes beyond just tracking time to see what websites and programs an employee visited or opened and how long they had been there. The Reports section can then run custom questions on vectors like program usage mapped against time and action. Hubstaff integrates with job and job management tools like Asana and Trello to filter reports by specific tasks or projects to track productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can’t take screenshots or capture mobile app and website activity, it lets you monitor and log place for employees working in the area. While the thickness of tracking data and surveillance features can not step up to a grid application such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful choice of features for companies that want a little more oversight. Hubstaff Activity
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clockthen there’s no better program accessible than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and route moves via GPS monitoring.
Unfortunately, if you’re trying to find a platform that goes the extra mile to enable customization, atypical data entry, or a more advanced reporting arrangement, then Hubstaff won’t be right for you. In addition, in case you opt for another program, your employees will thank you for not needing them to obtain a secondary program for tracking time–especially when you consider that every other tool we examined makes this potential within the boundaries of their online UI. Hubstaff Activity