Background Hubstaff Addon
When choosing a time tracking tool, it is important to comprehend the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. However, the time tracking features in such tools are available only as part of bigger project management (PM) suites. As a result, you’re paying much more cash for things like file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Addon
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves lots of room around the right-hand side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and the number of hours they have worked over the past seven days. You will also see a list of each member, their most recent jobs, and how busy they have been over the past week. This is a solid PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are becoming more than enough attention and jobs that are being neglected.
There are two methods to add time in Hubstaff: You can build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log your hours since you likely did with pen and paper during the analog age of time tracking. Essentially, you work your shift, you add time to your timesheet, and you sign off on it. This is a fairly standard procedure of tracking time. Unfortunately, because Hubstaff does not let you add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to need a reason to ensure they’re actually adding hours they worked. Admins can also set up the system to remind users to start tracking time if they haven’t clocked into the system in a while.
The second, and most frustrating, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we tested, this element can be found within the boundaries of your web browserevery solution that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that resides within a separate window. In it, you can select your job, press Start, along with your timer will start counting. When you’re done, your action and your screenshots will be transmitted to the principal hub. The native program will take a picture at random intervals of up to three shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partly fuzzy to not capture sensitive information on every catch, but enough of this screen is left unsullied you’ll still get a feeling of whether the screen is on work-related or play-related content. This is an annoyingly complicated and complicated means to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS tracking. This gives you an summary of just how much movement was performed by your employee by capturing location data at different stages.
The Schedules tab lets you assign times and dates for workers to do the job. You can put a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring shift. The program’s reporting applications is terribly basic: You will get access to weekly, daily, job, and member view reports in addition to a”custom” report which allows you filter information from the above reports. In comparison to the PM solutions in this course, Hubstaff’s reporting is utterly embarrassing consequently, if your goal is to learn and evolve according to when and how your employees handle time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and made depending on the time each employee worked, in addition to his or her associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time monitored inside the tool. Remember: Consumers don’t need to send time for approval, therefore automatic payments will be made whether employees were wrong or right about the number of hours they worked. There’s no reminder for supervisors to double-check each timesheet before automatic payments move out so, if you’re concerned about making false payments, then it is possible to place PayPal payments to manual. Hubstaff Addon
Price And Options
Hubstaff was built to give you Big Brother-level oversight into when workers are working, what they are doing while they work, and what you need to cover them as soon as the job is finished. The Basic $5-per-month plan provides you access to simple time monitoring tools, a worker payment program supervisor, 24/7 support, and user settings which can be managed in an employee-by-employee basis. Additionally, this program enables you to keep track of whether your employees are working by allowing you record screenshots while they function in addition to monitor mouse and keyboard action during shifts. Of the five tools we’ve tested, Hubstaff is the only instrument which provided this amount of insight into the way that employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium program includes everything you’ll discover in the fundamental plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the power to assign shifts and delegate tasks from inside the console. Premium clients can also use the application to create invoices and make PayPal payments mechanically. Clients that pay annually will receive two weeks free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, particularly given the extra tracking features that are unavailable in competitive tools. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for teams who have fewer than 100 users, and a $80 base fee monthly for groups with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you’ll need to pony up a little more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of users (which is a fairly good deal if you need all the extra PM attributes ). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a internet timer, fleshing out coverage choices, and adding activity levels and screen monitoring. We are going to be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper shift oversight. By way of instance, Hubstaff does not allow advanced monitoring. If you run a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users may add notes to an empty text area, but that data won’t be blended into reports. This means that you can’t use it to find out about who’s working, how they are working, and what they are producing (aside from the number of hours tracked). TSheets not only gives you this choice, it provides you the ability to create six extra customizable innovative monitoring fields. You might also add a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to reply to the queries at the close of every shift or else they will not be able to clock out.
As hardcore as Hubstaff is all about tracking work, the tool does not permit for IP address restrictions, which means your workers can say they’re working from the office but they could actually be working from a cruise boat in the Bahamas (unless they are using the mobile app to track time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photo if they report to work. I guess it’s overkill to generate somebody take a selfie before you get started recording their screen and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re monitoring tasks done out of a computer, like retail, construction, or entertainment work). The program also doesn’t allow users clock via a phone call, which is an element TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time monitoring. However, the platform also offers a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and program tracking, GPS and location tracking, and action screenshots.
As soon as you place your customers and they download the timer app onto their server, the desktop app not only monitors time but will take screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not just to the user’s main screen but any attached monitors as well. Hubstaff does not log keys but it does monitor the action provided through the mouse and keyboard, giving employers a calculation of just how busy the employee is. This data all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select a user from the drop-down menu to see their screenshots connected with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond just tracking time to learn what sites and apps an employee opened or visited and how long they had been there. The Reports section can subsequently run custom questions on vectors such as app usage mapped against time and activity. Hubstaff incorporates with project and job management tools such as Asana and Trello to filter reports by particular tasks or projects to monitor productivity.
One unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and website activity, it lets you monitor and log location for workers working in the field. While the thickness of tracking surveillance and data features can’t step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a useful selection of features for companies that want a bit more oversight. Hubstaff Addon
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behaviour while on the clock, then there is no better program available than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and route moves via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the extra mile to enable customization, atypical information entry, or even a much more advanced reporting structure, then Hubstaff won’t be right for you. In addition, should you opt for another program, your employees will thank you for not requiring them to download a secondary app for monitoring time–especially once you consider that every other instrument we examined makes this possible within the boundaries of their online UI. Hubstaff Addon