Background Hubstaff Agency Advantage
When picking a time monitoring tool, it is important to comprehend the various kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services companies. On the other hand, the time monitoring features in such tools are available only within bigger project management (PM) suites. Because of this, you’re paying a lot more cash for things like file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you will find pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Agency Advantage
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves lots of room on the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked this day and the number of hours they have worked over the previous seven days. You’ll also see a list of every member, their latest tasks, and how active they’ve been over the past week. This is a solid PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are becoming more than sufficient focus and jobs that are being neglected.
There are two methods to put in time in Hubstaff: You are able to build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log your hours as you likely did with pencil and paper during the analog age of time monitoring. Basically, if you work your shift, you add time to your own timesheet, and you sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff doesn’t let you add future time, you can not use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can force users to require a reason to guarantee they’re really adding hours they worked. Admins can also set up the system to let users to begin tracking time if they have not clocked to the system in a while.
The next, and most frustrating, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we tested, this component is available within the boundaries of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within another window. In it, you can select your project, press Start, and your own timer will start counting. When you are done, your activity and your screenshots will be sent to the principal hub. The native program is going to take a picture at random intervals of up to 3 shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partly blurred to not capture sensitive information on every catch, but enough of this screen is left unsullied that you’ll still get a feeling of if the display is really on work-related or play-related content. This can be an annoyingly complex and convoluted means to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop app. The mobile programs let admins monitor movements via GPS tracking. This gives you an summary of just how much motion was done by your employee by capturing location data at distinct stages.
The Schedules tab enables you to assign times and dates for workers to work. It is possible to set a minimum number of hours to work, a lunch break interval, and you’ll be able to make it a recurring shift. The program’s reporting applications is terribly basic: You will get access to weekly, daily, project, and member view reports in addition to a”custom” report that lets you filter data from the above reports. When compared to the PM solutions in this course, Hubstaff’s reporting is downright embarrassing so, if your goal is to learn and evolve based on when and how your employees handle time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each employee worked, as well as their associated pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored inside the tool. Remember: Users don’t have to send time for acceptance, therefore automatic payments will be made whether workers were right or wrong concerning the number of hours they worked. There is not any reminder for managers to double-check each timesheet ahead of automatic payments go out so, if you’re concerned about making bogus payments, then it is possible to set PayPal payments to guide. Hubstaff Agency Advantage
Price And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they work, and what you really need to pay them as soon as the job is done. The Fundamental $5-per-month plan provides you access to easy time monitoring tools, a worker payment program manager, 24/7 support, and user settings which may be handled in an employee-by-employee basis. Moreover, this program lets you keep tabs on whether or not your employees are working by letting you record screenshots while they function in addition to monitor mouse and keyboard action during shifts. Of the five tools we tested, Hubstaff is the only instrument that provided this amount of insight into how workers are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium program includes all you’ll find in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium package also comes with a lightweight schedulingtool that provides administrators the power to assign changes and assign tasks from within the console. Premium customers can also use the application to create invoices and create PayPal payments mechanically. Customers that pay annually will get two months free (for both cost tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive resources. TSheets offers a basic free account, as well as a $4-per-user-per-month account that costs a $16 base fee per month for groups who have fewer than 100 users, along with an $80 foundation fee monthly for teams with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you will need to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (which is a pretty good deal if you want all the excess PM features). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed specific feature flaws or omissions, including adding a internet timer, fleshing out reporting choices, and adding action levels and monitor monitoring. We’ll be testing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift supervision. By way of instance, Hubstaff doesn’t allow advanced tracking. If you run a trucking business and you’re less concerned about how many hours each trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users can add notes to an empty text area, but that data will not be blended into accounts. As a consequence, you can’t use it to learn about who’s functioning, how they are functioning, and what they’re producing (aside from the number of hours monitored ). TSheets not only provides you this option, it gives you the ability to create six extra customizable innovative tracking fields. You can even put in a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to respond to the queries at the end of each change or else they will not be able to clock out.
As hardcore as Hubstaff is all about tracking work, the application does not allow for IP address limitations, so your workers can say they’re working from the office but they can actually be operating from a cruise boat in the Bahamas (unless they are using the mobile program to track time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also doesn’t enable admins to need users to snap a photo if they report to work. I guess it is overkill to make somebody take a selfie before you start recording their display and monitoring their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re tracking tasks done outside of a computer, like electronic, building, or amusement work). The program also doesn’t let users clock in via a phone call, which is an element TSheets along with other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time monitoring. However, the platform also has a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program monitoring, GPS and place monitoring, and activity screenshots.
Once you place your users and they download the timer app onto their machine, the desktop program not only monitors time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not just to the user’s main display but any attached monitors as well. Hubstaff doesn’t log keys but it does monitor the activity provided via the mouse and keyboard, giving companies a calculation of how active the worker is. This data all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick a user in the drop-down menu to see their screenshots correlated with action data.
If it comes to program and URL tracking, Hubstaff goes beyond just tracking time to see what sites and apps a worker opened or visited and how long they had been there. The Reports module may subsequently run custom queries on vectors like app usage mapped against time and activity. Hubstaff integrates with job and job management tools like Asana and Trello to filter reports by particular projects or tasks to track productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can’t take screenshots or catch mobile app and site activity, it lets you track and log place for workers working in the area. While the thickness of monitoring data and surveillance features can’t measure up to a grid application such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a helpful selection of features for companies that want a bit more oversight. Hubstaff Agency Advantage
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behaviour while on the clock, then there’s no better program accessible than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re trying to find a platform which goes the excess mile to enable customization, atypical data entry, or a much more advanced reporting arrangement, then Hubstaff won’t be perfect for you. In addition, should you opt for a different program, your employees will thank you for not requiring them to obtain a secondary app for monitoring time–particularly once you consider that every other tool we reviewed makes this possible within the confines of their online UI. Hubstaff Agency Advantage