Background Hubstaff And Jira
When picking a time monitoring tool, it is important to comprehend the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services businesses. On the other hand, the time tracking features in these tools are available only within larger project management (PM) suites. Because of this, you are paying a lot more cash for things such as file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff And Jira
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves plenty of room on the right-hand side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of how many hours your employees have worked that day and how many hours they have worked over the previous seven days. You’ll also see a list of every member, their most recent tasks, and how busy they’ve been over the past week. This is a solid PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than sufficient focus and jobs that are being neglected.
There are two ways to put in time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log in your hours since you likely did with pen and paper through the analog age of time monitoring. Basically, if you work your change, you add time to your own timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can not use the platform as a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to force users to need a motive to ensure they’re really adding hours they worked. Admins can also set the system up to let users to start tracking time should they haven’t clocked into the system in a little while.
The second, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element is available within the confines of your internet browserevery solution that’s, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that resides within another window. In it, you can select your project, press Start, along with your timer will start counting. When you’re done, your activity and your screenshots will be transmitted to the principal hub. The native program will take a picture at random intervals of up to 3 shots per hour based on how often the admin wants to spy on workers. Screenshots can be partly blurred not to record sensitive information on every catch, but enough of this display is left unsullied you’ll still get a sense of if the screen is really on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS tracking. This provides you an overview of how much movement was performed by your employee by capturing location data at different stages.
The Schedules tab enables you to assign dates and times for employees to do the job. You can put a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring change. The tool’s reporting applications is terribly basic: You will receive access to weekly, daily, job, and member view reports as well as a”custom” report which lets you filter information from the above reports. In comparison to the PM solutions in this class, Hubstaff’s coverage is utterly embarrassing consequently, if your target is to learn and evolve according to when and how your employees handle time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and funding limitations. Invoices are automatically calculated and made depending on the time each worker worked, in addition to their associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time monitored inside the tool. Keep in mind: Users do not have to send time through for acceptance, therefore automatic payments will be made whether workers were right or wrong concerning the number of hours they worked. There’s not any reminder for managers to double-check each timesheet before automatic payments move out thus, if you are concerned about making false payments, then you can place PayPal payments to manual. Hubstaff And Jira
Cost And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they are doing while they work, and what you need to cover them as soon as the work is finished. The Fundamental $5-per-month program gives you access to simple time monitoring tools, a worker payment program supervisor, 24/7 support, and user settings which may be handled on an employee-by-employee basis. Moreover, this program lets you keep tabs on whether or not your employees are working by letting you document screenshots while they function in addition to monitor keyboard and mouse activity during changes. Of the five tools we analyzed, Hubstaff is the only instrument which offered this level of insight into how workers are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the Basic program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the power to assign shifts and assign tasks from within the console. Premium customers can also use the application to make invoices and make PayPal payments automatically. Clients that pay annually will get two months free (for both price tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the added monitoring features that are unavailable in competitive tools. TSheets supplies a fundamental free account, in addition to a $4-per-user-per-month accounts that costs a $16 base fee a month for teams who have fewer than 100 users, along with a $80 foundation fee monthly for groups with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in these hulky PM solutions, then you’ll need to pony up a bit more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (that is a fairly solid deal if you need all of the excess PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out coverage choices, and adding activity levels and monitor monitoring. We’ll be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. By way of example, Hubstaff doesn’t allow advanced tracking. If you run a trucking business and you are less concerned about how many hours each trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users can add notes to an empty text area, but that information won’t be mixed into reports. This means you can’t use it to learn about who’s working, how they are working, and what they are producing (other than the number of hours tracked). TSheets not only provides you this choice, it gives you the ability to create six additional customizable advanced monitoring fields. You can also add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to reply to the questions at the close of every change or else they will not be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application does not permit for IP address restrictions, so your employees can say they are working from the office but they could actually be working from a cruise ship in the Bahamas (unless they are using the cell program to track time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also doesn’t enable admins to need users to snap a photograph when they report to work. I suppose it’s overkill to make someone take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, especially if you’re tracking tasks done out of a computer, like retail, building, or entertainment work). The software also doesn’t allow users clock via a phone call, which can be a component TSheets along with other service providers make available for employees who don’t have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also offers many of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application monitoring, GPS and place tracking, and activity screenshots.
Once you set your users and they download the timer app onto their machine, the desktop app not only tracks time but will require screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s main screen but any attached monitors too. Hubstaff does not log keys however, it does track the action provided via the mouse and computer keyboard, providing companies a calculation of just how active the employee is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then select an individual in the drop-down menu to see their screenshots connected with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to see what sites and apps a worker opened or visited and how long they were there. The Reports section can then run custom queries on vectors such as app usage mapped against time and activity. Hubstaff integrates with project and task management tools like Asana and Trello to filter reports by particular tasks or projects to track productivity.
One unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile program. While the mobile app can not take screenshots or capture mobile app and site activity, it allows you to track and log place for workers working in the field. While the thickness of monitoring data and surveillance features can’t measure up to a grid application such as Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a useful choice of attributes for employers that want a bit more oversight. Hubstaff And Jira
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clockthen there is no better software available than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and path movements via GPS tracking.
Unfortunately, if you’re trying to find a platform that goes the extra mile to enable customization, irregular data entry, or a much more advanced reporting arrangement, then Hubstaff will not be right for you. Additionally, should you opt for a different program, your employees will thank you for not needing them to download a secondary app for tracking time–particularly when you consider that every other instrument we examined makes this potential within the confines of their web-based UI. Hubstaff And Jira