Intro Hubstaff App For Windows
When picking a time tracking tool, it is important to understand the various types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services companies. However, the time monitoring features in such tools are available only as part of larger project management (PM) suites. As a result, you are paying much more money for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff App For Windows
Attributes and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an summary of how many hours your employees have worked this day and the number of hours they’ve worked over the previous seven days. You’ll also see a list of each member, their latest jobs, and how busy they have been over the past week. This is a strong PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are getting more than sufficient focus and jobs that are being neglected.
There are two methods to put in time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log in your hours as you probably did with pen and paper during the analog era of time tracking. Basically, if you work your shift, you add the time to your own timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can not use the platform for a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to induce users to need a motive to ensure they’re really adding hours that they worked. Admins can also set the system up to remind users to start tracking time should they have not clocked to the machine in a little while.
The next, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element is available within the boundaries of your internet browser–every alternative that’s, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within another window. In it, you can choose your project, press Start, and your own timer will start counting. When you are done, your action and your screenshots will be sent to the principal hub. The native app will take a photo at random intervals of up to 3 shots per hour based on how often the admin would like to spy on workers. Screenshots can be partially fuzzy to not record sensitive information on each grab, but a lot of the display is left unsullied you’ll still get a feeling of whether the display is really on work-related or play-related content. This is an annoyingly complicated and complicated means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop program. The mobile programs let admins monitor motions via GPS tracking. This gives you an summary of how much motion was performed by your worker by capturing location data at different stages.
The Schedules tab enables you to assign times and dates for employees to work. It is possible to set a minimum number of hours to operate, a lunch break interval, and you’ll be able to make it a recurring shift. The tool’s reporting applications is terribly basic: You’ll receive access to weekly, daily, project, and penis view reports in addition to a”custom” report that lets you filter information from the aforementioned reports. When compared to the PM options within this course, Hubstaff’s reporting is downright embarrassing consequently, if your target is to learn and evolve based on if and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and funding limits. Invoices are automatically calculated and made based on the time each employee worked, as well as his or her associated pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked inside the application. Remember: Users do not need to send time for approval, therefore automatic payments will be made whether workers were wrong or right about the amount of hours they worked. There is not any reminder for supervisors to double-check every timesheet ahead of automatic payments go out thus, if you’re worried about making bogus payments, then it is possible to set PayPal payments to manual. Hubstaff App For Windows
Cost And Alternatives
Hubstaff was built to give you Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you really need to cover them as soon as the job is done. The Basic $5-per-month program gives you access to simple time tracking tools, an employee payment program manager, 24/7 support, and user settings that can be managed in an employee-by-employee basis. Moreover, this program enables you to keep track of whether or not your employees are operating by letting you record screenshots while they function as well as monitor mouse and keyboard action during changes. Of the five tools we tested, Hubstaff is the only tool which offered this amount of insight into the way that employees are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium program includes everything you’ll discover in the fundamental program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium package also has a lightweight schedulingtool that provides administrators the capability to assign changes and assign tasks from within the console. Premium customers may also use the tool to make invoices and make PayPal payments mechanically. Customers that pay annually will get two weeks free (for both price tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, especially given the extra tracking features that are unavailable in competitive resources. TSheets supplies a fundamental free account, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for groups who have fewer than 100 users, and a $80 foundation fee per month for groups with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM solutions, then you will need to pony up a bit more cash. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of consumers (that is a pretty good deal if you need all of the extra PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a web timer, fleshing out coverage options, and adding activity levels and monitor monitoring. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper shift oversight. By way of example, Hubstaff does not allow advanced monitoring. If you run a trucking business and you are less concerned about the number of hours each trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users may add notes to an empty text area, but that information won’t be mixed into reports. This means that you can not use it to learn about who is working, how they are functioning, and what they’re generating (other than the amount of hours tracked). TSheets not only gives you this choice, it provides you the ability to make six additional customizable advanced tracking fields. You might even put in a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to respond to the queries at the close of every change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t permit for IP address restrictions, so your employees can say they are working from the workplace but they can actually be operating from a cruise ship in the Bahamas (unless they are using the cell program to track time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I suppose it’s overkill to make somebody take a selfie right before you start recording their display and monitoring their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, such as retail, building, or amusement work). The program also doesn’t let users clock in via a telephone call, which is an element TSheets along with other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and location monitoring, and activity screenshots.
As soon as you place your users and they download the timer program onto their server, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not only to the user’s most important screen but any attached monitors too. Hubstaff does not log keys but it does track the activity provided via the mouse and computer keyboard, giving employers a calculation of how busy the employee is. This info all winds up on the Hubstaff dashboard in the Task tab. This is where you can then select an individual from the drop-down menu to see their screenshots correlated with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to see what websites and programs an employee opened or visited and how long they were there. The Reports section may then run custom queries on vectors like program usage mapped against time and activity. Hubstaff integrates with project and task management tools like Asana and Trello to filter reports by specific projects or tasks to track productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and site activity, it lets you track and log place for employees working in the field. While the depth of monitoring surveillance and data features can not measure up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful choice of features for employers that want a bit more oversight. Hubstaff App For Windows
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behavior while on the clockthen there is no better program accessible than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re trying to find a platform that goes the excess mile to enable customization, irregular data entry, or even a more advanced reporting structure, then Hubstaff won’t be right for you. Additionally, should you choose another system, your employees will thank you for not requiring them to obtain a secondary program for tracking time–particularly once you consider that every other tool we reviewed makes this potential within the confines of their web-based UI. Hubstaff App For Windows