Intro Hubstaff App
When choosing a time tracking tool, it is important to comprehend the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services businesses. On the other hand, the time tracking features in these tools are available only as part of bigger project management (PM) suites. Because of this, you’re paying a lot more money for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff App
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves plenty of room on the side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of how many hours your employees have worked this day and how many hours they’ve worked over the past seven days. You’ll also find a list of each member, their latest tasks, and how active they’ve been over the past week. This is a solid PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are becoming more than enough focus and projects that are being disregarded.
There are two ways to add time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log in your hours as you likely did with pen and paper through the analog age of time tracking. Essentially, you work your change, you add the time to your own timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Unfortunately, because Hubstaff does not let you add future time, you can’t use the platform as a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they can force users to need a reason to ensure they’re really adding hours that they worked. Admins may also set the system up to let users to start tracking time should they haven’t clocked into the machine in a little while.
The second, and most bothersome, way of tracking moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this component can be found within the confines of your internet browserevery solution that is, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that resides within a separate window. In it, you can select your job, press Start, along with your own timer will begin counting. When you are done, your activity and your screenshots will be transmitted to the main hub. The native app will take a photo at random intervals of up to 3 shots per hour depending on how often the admin wants to spy on employees. Screenshots can be partly fuzzy to not record sensitive information on every grab, but enough of this display is left unsullied you’ll still get a sense of if the screen is on work-related or play-related content. This is an annoyingly complicated and complicated means to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This gives you an overview of just how much movement was performed by your employee by capturing location data at distinct stages.
The Schedules tab enables you to assign times and dates for workers to work. You can put a minimum number of hours to work, a lunch break duration, and you can make it a recurring change. The tool’s reporting applications is horribly basic: You will receive access to weekly, daily, project, and member view reports as well as a”custom” report that allows you filter data from the aforementioned reports. In comparison to the PM solutions within this class, Hubstaff’s coverage is downright embarrassing so, if your goal is to understand and evolve according to if and how your employees handle time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and funding limitations. Invoices are automatically calculated and made based on the time each worker worked, in addition to his or her associated pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the tool. Remember: Consumers do not need to send time through for approval, so automatic payments will be made whether workers were right or wrong concerning the number of hours that they worked. There’s not any reminder for managers to double-check every timesheet ahead of automatic payments go out thus, if you are worried about making false payments, then you can set PayPal payments to guide. Hubstaff App
Price And Options
Hubstaff was built to provide you with Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you want to pay them as soon as the job is finished. The Fundamental $5-per-month plan gives you access to simple time tracking tools, a worker payment program manager, 24/7 support, and user settings that can be handled in an employee-by-employee basis. Additionally, this plan lets you keep track of whether your employees are operating by allowing you document screenshots while they work in addition to monitor mouse and keyboard activity during shifts. Of the five tools we’ve analyzed, Hubstaff is the only instrument that provided this level of insight into the way that workers are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium plan includes all you’ll find in the fundamental plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium package also has a lightweight schedulingtool that provides administrators the capability to assign shifts and assign tasks from inside the console. Premium customers can also use the application to create invoices and make PayPal payments mechanically. Clients that pay yearly will receive two weeks free (for both cost tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets supplies a fundamental free accounts, in addition to a $4-per-user-per-month accounts that charges a $16 base fee a month for groups who have fewer than 100 users, and an $80 base fee monthly for teams with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in these hulky PM alternatives, then you’ll want to pony up a little more cash. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of users (which is a fairly good deal if you need all the excess PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out reporting choices, and adding activity levels and monitor tracking. We’ll be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper shift supervision. By way of example, Hubstaff does not allow advanced tracking. If you run a trucking business and you are less concerned about how many hours each trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to a empty text field, but that data won’t be mixed into reports. As a consequence, you can not use it to find out about who’s functioning, how they are working, and what they’re generating (other than the amount of hours monitored ). TSheets not only provides you this choice, it gives you the ability to make six extra customizable innovative tracking fields. You can even add a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to respond to the questions at the end of every change or else they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the tool doesn’t permit for IP address restrictions, which means your employees can say they are working from the office but they can actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile program to monitor time). This is a normal feature that’s available in virtually every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I guess it is overkill to generate somebody take a selfie right before you start recording their display and tracking their keystrokes, but TSheets lets you set this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, like retail, building, or entertainment work). The program also doesn’t allow users clock in via a telephone call, which can be an element TSheets and other service providers make readily available for workers who don’t have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like features factor into time monitoring. But the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application tracking, GPS and place monitoring, and activity screenshots.
Once you place your users and they download the timer app onto their server, the desktop app not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not only to the user’s most important display but any attached monitors as well. Hubstaff doesn’t log keys however, it will monitor the action provided through the mouse and keyboard, providing employers a calculation of how active the worker is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then select a user in the drop-down menu to see their screenshots correlated with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to see what sites and programs a worker visited or opened and how long they had been there. The Reports module may subsequently run custom questions on vectors such as program usage mapped against time and action. Hubstaff incorporates with project and job management tools like Asana and Trello to filter reports from specific tasks or projects to track productivity.
One unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and site activity, it allows you to monitor and log location for workers working in the area. While the depth of tracking data and surveillance features can’t step up to a powerhouse tool for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful selection of features for employers that want a bit more oversight. Hubstaff App
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behavior while on the clock, then there is no better program accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path moves via GPS monitoring.
Regrettably, if you’re trying to find a platform that goes the excess mile to allow customization, irregular information entry, or even a more sophisticated reporting arrangement, then Hubstaff won’t be perfect for you. Additionally, in case you choose a different system, your employees will thank you for not requiring them to obtain a secondary app for monitoring time–especially once you consider that every other tool we reviewed makes this possible within the boundaries of their online UI. Hubstaff App