Introduction Hubstaff Chromebook
When choosing a time monitoring tool, it is important to understand the various kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services businesses. On the other hand, the time tracking features in such tools are available only within larger project management (PM) suites. Because of this, you’re paying a lot more money for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Chromebook
Attributes and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves lots of room around the right-hand side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an summary of how many hours your employees have worked that day and how many hours they have worked over the past seven days. You’ll also see a list of every member, their latest jobs, and how busy they have been over the last week. This is a strong PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are becoming more than sufficient attention and projects that are being neglected.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours since you probably did with pencil and paper through the analog era of time tracking. Essentially, you work your change, you add the time to your timesheet, and you sign off on it. This is a pretty standard procedure of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they’re able to force users to need a motive to ensure they’re actually adding hours that they worked. Admins may also set up the system to let users to begin tracking time if they have not clocked to the machine in a while.
The next, and most frustrating, way of tracking time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element is available within the confines of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that resides within a separate window. In it, you can choose your job, press Start, and your own timer will start counting. When you’re done, your action and your screenshots will be sent to the main hub. The native program will take a picture at random intervals of up to 3 shots per hour based on how often the admin would like to spy on employees. Screenshots can be partially blurred to not record sensitive information on each grab, but enough of the display is left unsullied you’ll still get a feeling of if the display is on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This provides you an summary of how much movement was performed by your worker by capturing location data at different stages.
The Schedules tab enables you to assign times and dates for workers to work. You can put a minimum number of hours to work, a lunch break duration, and you can make it a recurring change. The tool’s reporting software is terribly basic: You’ll get access to weekly, daily, job, and penis view reports as well as a”custom” report that lets you filter information from the aforementioned reports. In comparison to the PM options within this course, Hubstaff’s coverage is utterly embarrassing consequently, if your goal is to understand and evolve based on when and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each employee worked, as well as his or her associated pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time monitored within the tool. Keep in mind: Users do not have to send time for acceptance, so automatic payments will be made whether employees were wrong or right concerning the amount of hours they worked. There is not any reminder for managers to double-check every timesheet before automatic payments go out so, if you are worried about making false payments, then it is possible to set PayPal payments to guide. Hubstaff Chromebook
Price And Alternatives
Hubstaff was built to give you Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you really want to cover them as soon as the work is finished. The Basic $5-per-month program provides you access to simple time monitoring tools, a worker payment schedule manager, 24/7 support, and user settings that can be handled on an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether your employees are working by letting you record screenshots while they work in addition to monitor keyboard and mouse activity during shifts. Of the five tools we analyzed, Hubstaff is the only instrument which provided this level of insight into the way that workers are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium program includes everything you’ll find in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the power to assign changes and delegate tasks from within the console. Premium clients can also use the tool to make invoices and make PayPal payments mechanically. Customers that pay annually will get two months free (for both price tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the extra monitoring features that are unavailable in competitive tools. TSheets offers a fundamental free accounts, as well as a $4-per-user-per-month accounts that charges a $16 base fee a month for groups who have fewer than 100 users, along with a $80 foundation fee monthly for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you’ll need to pony up a bit more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (which is a pretty good deal if you want all the extra PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a internet timer, fleshing out reporting options, and adding action levels and monitor monitoring. We’ll be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper change supervision. By way of example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking company and you are less concerned about how many hours a trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to an empty text area, but that information won’t be blended into reports. This means that you can’t use it to learn about who’s functioning, how they are working, and what they are generating (aside from the number of hours monitored ). TSheets not only gives you this option, it gives you the ability to make six additional customizable innovative tracking fields. You might also add a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to respond to the questions at the end of every change or they will not be able to clock out.
As hardcore as Hubstaff is about monitoring work, the tool doesn’t allow for IP address restrictions, which means your workers can say they are working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they’re using the cell program to track time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photo when they report to work. I guess it’s overkill to make somebody take a selfie before you get started recording their display and monitoring their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, especially if you’re monitoring tasks done out of a computer, such as retail, construction, or amusement work). The program also doesn’t let users clock in via a telephone call, which is a component TSheets and other service providers make readily available for workers who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like features factor into time tracking. But the platform also has many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and place monitoring, and action screenshots.
Once you set your users and they download the timer app onto their server, the desktop program not only tracks time but will require screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not only to the user’s most important display but any connected monitors as well. Hubstaff does not log keys but it does track the activity provided via the mouse and keyboard, giving employers a calculation of just how busy the worker is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick an individual from the drop-down menu to view their screenshots correlated with action data.
When it comes to program and URL tracking, Hubstaff goes beyond just tracking time to see what websites and apps a worker opened or visited and how long they had been there. The Reports section may subsequently run custom questions on vectors such as app usage mapped against time and activity. Hubstaff incorporates with job and job management tools such as Asana and Trello to filter reports from specific tasks or projects to track productivity.
One unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can not take screenshots or capture mobile app and site activity, it lets you monitor and log place for employees working in the field. While the depth of monitoring surveillance and data features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful selection of attributes for companies that want a bit more oversight. Hubstaff Chromebook
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behavior while on the clock, then there’s no better program available than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and path moves via GPS tracking.
Regrettably, if you’re looking for a platform which goes the excess mile to enable customization, irregular data entry, or a more sophisticated reporting structure, then Hubstaff won’t be perfect for you. In addition, in case you opt for a different program, your employees will thank you for not needing them to obtain a secondary program for monitoring time–especially when you consider that every other tool we examined makes this possible within the boundaries of their web-based UI. Hubstaff Chromebook