Introduction Hubstaff Clone
When choosing a time tracking tool, it is important to understand the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services businesses. However, the time monitoring features in such tools are available only as part of larger project management (PM) suites. As a result, you are paying a lot more cash for things such as file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Clone
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room on the side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an overview of how many hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You’ll also find a list of each member, their most recent jobs, and how busy they’ve been over the past week. This is a solid PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than enough focus and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log your hours since you probably did with pen and paper through the analog age of time tracking. Basically, if you work your change, you add time to your own timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can not use the platform as a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to force users to need a reason to ensure they’re actually adding hours they worked. Admins can also set the system up to remind users to start tracking time should they have not clocked to the machine in a while.
The second, and most bothersome, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we analyzed, this element can be found within the confines of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that resides within a separate window. In it, you can choose your project, press Start, and your timer will begin counting. When you are done, your activity and your screenshots will be transmitted to the main hub. The native program will take a picture at random periods of up to 3 shots per hour based on how often the admin would like to spy on employees. Screenshots can be partly blurred to not capture sensitive information on each catch, but a lot of the screen is left unsullied you’ll still get a feeling of whether the display is really on work-related or play-related content. This is an annoyingly complicated and complicated way to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop program. The mobile apps let admins monitor motions via GPS tracking. This provides you an overview of just how much movement was done by your employee by capturing location information at distinct stages.
The Schedules tab enables you to assign dates and times for employees to do the job. You can set a minimum number of hours to operate, a lunch break interval, and you can make it a recurring shift. The program’s reporting applications is terribly basic: You’ll receive access to weekly, daily, project, and member view reports in addition to a”custom” report that lets you filter data from the aforementioned reports. When compared to the PM solutions within this class, Hubstaff’s reporting is utterly embarrassing so, if your target is to learn and evolve according to when and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and budget limits. Invoices are automatically calculated and created based on the time each employee worked, in addition to their related pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the application. Remember: Users don’t have to send time for approval, therefore automatic payments will be made whether workers were wrong or right concerning the amount of hours they worked. There is no reminder for supervisors to double-check each timesheet ahead of automatic payments go out so, if you’re worried about making false payments, then it is possible to set PayPal payments to manual. Hubstaff Clone
Cost And Alternatives
Hubstaff was built to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you really want to cover them as soon as the job is done. The Basic $5-per-month plan provides you access to easy time monitoring tools, a worker payment program supervisor, 24/7 support, and user settings that may be handled in an employee-by-employee basis. Moreover, this program enables you to keep track of whether or not your employees are operating by allowing you record screenshots while they function in addition to monitor mouse and keyboard activity during changes. Of the five tools we’ve tested, Hubstaff is the only instrument that offered this level of insight into the way that workers are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium program includes all you’ll discover in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the power to assign shifts and delegate tasks from within the console. Premium customers can also use the application to make invoices and make PayPal payments automatically. Customers that pay annually will receive two months free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the added monitoring features that are unavailable in competitive resources. TSheets offers a fundamental free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee a month for teams with fewer than 100 users, along with an $80 foundation fee monthly for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in those hulky PM solutions, then you’ll need to pony up a little more money. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of consumers (that is a fairly solid deal if you need all the extra PM attributes ). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a internet timer, fleshing out reporting choices, and adding action levels and monitor monitoring. We’ll be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper change oversight. By way of example, Hubstaff doesn’t allow advanced tracking. If you run a trucking business and you’re less concerned about the number of hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users may add notes to an empty text field, but that data won’t be mixed into accounts. As a consequence, that you can’t use it to learn about who’s working, how they are working, and what they are generating (aside from the number of hours monitored ). TSheets not only gives you this option, it gives you the ability to make six additional customizable advanced monitoring fields. You might also add a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to respond to the queries at the end of each change or they won’t be able to clock out.
As hardcore as Hubstaff is about tracking work, the application does not permit for IP address limitations, which means your employees can say they are working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile app to track time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also doesn’t enable admins to need users to snap a photo if they report to work. I suppose it’s overkill to generate someone take a selfie right before you get started recording their screen and tracking their keystrokes, but TSheets lets you place this as a necessity (which makes sense, particularly if you’re tracking tasks done outside of a computer, such as electronic, construction, or entertainment work). The software also doesn’t allow users clock in via a phone call, which is a component TSheets along with other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like attributes factor into time tracking. However, the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and location tracking, and action screenshots.
As soon as you set your users and they download the timer app onto their machine, the desktop program not only monitors time but will take screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not just to the user’s most important screen but any connected monitors as well. Hubstaff does not log keys however, it does monitor the activity provided via the mouse and keyboard, giving employers a calculation of how busy the employee is. This data all winds up on the Hubstaff dashboard in the Task tab. This is where you can then pick an individual in the drop-down menu to view their screenshots correlated with activity data.
When it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and apps a worker visited or opened and how long they had been there. The Reports module can subsequently run custom questions on vectors such as program usage mapped against time and activity. Hubstaff incorporates with job and task management tools like Asana and Trello to filter reports from specific projects or tasks to track productivity.
1 unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and website activity, it lets you track and log place for employees working in the field. While the thickness of tracking data and surveillance features can not step up to a grid application such as Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful selection of features for employers that want a bit more oversight. Hubstaff Clone
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behavior while on the clock, then there is no better software accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re looking for a platform which goes the excess mile to enable customization, atypical data entry, or even a much more sophisticated reporting arrangement, then Hubstaff won’t be perfect for you. In addition, should you choose another system, your employees will thank you for not requiring them to obtain a secondary app for tracking time–especially once you consider that every other instrument we examined makes this possible within the boundaries of their online UI. Hubstaff Clone