Introduction Hubstaff Create New Project
When picking a time tracking tool, it’s important to comprehend the various kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. However, the time tracking features in these tools are available only within larger project management (PM) suites. As a result, you’re paying a lot more money for things such as file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Create New Project
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves plenty of room around the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked this day and the number of hours they have worked over the past seven days. You’ll also see a list of each member, their most recent tasks, and how active they have been over the last week. This is a strong PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are becoming more than sufficient attention and jobs that are being neglected.
There are two methods to add time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log in your hours since you likely did with pen and paper through the analog era of time tracking. Basically, if you work your shift, you add time to your timesheet, and you sign off on it. This is a pretty standard procedure of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to need a reason to guarantee they’re really adding hours that they worked. Admins can also set the system up to remind users to start monitoring time should they have not clocked into the system in a while.
The second, and most frustrating, way of tracking time in Hubstaff is using the stopwatch feature. In each solution we analyzed, this component is available within the boundaries of your internet browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that resides within a separate window. In it, you can choose your job, press Start, and your timer will start counting. When you are done, your activity and your screenshots will be transmitted to the main hub. The native app will take a picture at random periods of up to three shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partially fuzzy not to capture sensitive information on every catch, but a lot of the display is left unsullied that you’ll still get a sense of if the screen is on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This gives you an summary of just how much movement was performed by your worker by capturing location information at distinct stages.
The Schedules tab enables you to assign dates and times for employees to work. It is possible to set a minimum number of hours to work, a lunch break duration, and you can make it a recurring shift. The tool’s reporting software is horribly basic: You will get access to weekly, daily, job, and member view reports as well as a”custom” report which lets you filter information from the aforementioned reports. In comparison to the PM solutions in this class, Hubstaff’s reporting is utterly embarrassing consequently, if your goal is to learn and evolve according to when and how your employees handle time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and created depending on the time each employee worked, as well as his or her related pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time monitored within the application. Keep in mind: Users don’t have to send time for approval, therefore automatic payments will be made whether workers were right or wrong concerning the amount of hours they worked. There’s not any reminder for supervisors to double-check every timesheet ahead of automatic payments move out so, if you’re worried about making bogus payments, then you can set PayPal payments to manual. Hubstaff Create New Project
Cost And Options
Hubstaff has been built to provide you with Big Brother-level oversight into when employees are working, what they are doing while they work, and what you need to cover them when the work is finished. The Fundamental $5-per-month plan gives you access to simple time monitoring tools, a worker payment schedule manager, 24/7 support, and user settings that may be managed in an employee-by-employee basis. Additionally, this program enables you to keep track of whether or not your employees are operating by letting you record screenshots while they work in addition to monitor keyboard and mouse action during shifts. Of the five tools we analyzed, Hubstaff is the only instrument that offered this amount of insight into how employees are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium plan includes all you’ll discover in the Basic program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also has a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from inside the console. Premium clients can also use the tool to make invoices and make PayPal payments automatically. Customers that pay yearly will receive two weeks free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets supplies a basic free account, as well as a $4-per-user-per-month account that costs a $16 base fee per month for groups who have fewer than 100 users, along with a $80 foundation fee per month for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you’ll want to pony up a little more money. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (that is a fairly good deal if you want all of the extra PM attributes ). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out reporting options, and adding activity levels and screen monitoring. We’ll be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper shift oversight. By way of instance, Hubstaff does not allow advanced monitoring. If you operate a trucking company and you’re less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users may add notes to a empty text area, but that data will not be mixed into accounts. This means that you can’t use it to learn about who’s working, how they’re working, and what they are generating (aside from the number of hours monitored ). TSheets not only gives you this option, it gives you the ability to make six extra customizable advanced tracking fields. You can even add a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to reply to the questions at the end of each shift or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t permit for IP address restrictions, which means your employees can say they’re working from the office but they could actually be working from a cruise boat in the Bahamas (unless they are using the mobile app to monitor time). This is a standard feature that’s available in virtually every other tool we tested. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I guess it is overkill to generate someone take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets lets you place this as a requirement (which makes sense, particularly if you’re tracking tasks done outside of a computer, like retail, building, or amusement work). The program also does not allow users clock in via a telephone call, which is an element TSheets and other service providers make available for employees who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like features factor into time monitoring. But the platform also offers a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program tracking, GPS and location monitoring, and action screenshots.
As soon as you set your customers and they download the timer program onto their server, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not just to the user’s most important screen but any attached monitors too. Hubstaff does not log keys but it does track the activity provided through the mouse and computer keyboard, providing companies a calculation of how active the employee is. This info all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then select a user in the drop-down menu to see their screenshots correlated with activity data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and programs an employee visited or opened and how long they had been there. The Reports module can then run custom queries on vectors like program usage mapped against time and action. Hubstaff integrates with project and task management tools such as Asana and Trello to filter reports from particular projects or tasks to monitor productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can not take screenshots or capture mobile app and website activity, it lets you monitor and log location for workers working in the area. While the depth of monitoring surveillance and data features can’t measure up to a grid application such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a helpful selection of attributes for companies that want a bit more oversight. Hubstaff Create New Project
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behavior while on the clock, then there’s no better program accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and route moves via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the extra mile to allow customization, atypical information entry, or a much more advanced reporting structure, then Hubstaff will not be perfect for you. In addition, in case you choose a different system, your employees will thank you for not needing them to download a secondary program for monitoring time–especially once you consider that every other tool we examined makes this possible within the boundaries of their web-based UI. Hubstaff Create New Project