Intro Hubstaff Dashboard
When choosing a time monitoring tool, it’s important to comprehend the many different types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. On the other hand, the time tracking features in these tools are available only as part of larger project management (PM) suites. Because of this, you’re paying a lot more money for things such as file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you will discover pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Dashboard
Attributes and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked that day and how many hours they have worked over the past seven days. You’ll also find a list of each member, their most recent tasks, and how busy they have been over the past week. This is a solid PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are becoming more than sufficient attention and projects that are being neglected.
There are two ways to add time in Hubstaff: You can construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours as you probably did with pen and paper during the analog age of time monitoring. Essentially, you work your change, you add time to your timesheet, and you sign off on it. This is a pretty standard procedure of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they can induce users to require a motive to ensure they’re really adding hours they worked. Admins can also set up the system to remind users to begin monitoring time should they have not clocked into the system in a while.
The next, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we tested, this component can be found within the boundaries of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within a separate window. In it, you can choose your job, press Start, and your timer will begin counting. When you are done, your action and your screenshots will be transmitted to the main hub. The native app will take a picture at random intervals of up to 3 shots per hour depending on how often the admin wants to spy on employees. Screenshots can be partially blurred not to record sensitive information on each grab, but a lot of this screen is left unsullied you’ll still get a sense of whether the screen is really on work-related or play-related content. This is an annoyingly complicated and complicated means to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop app. The mobile programs let admins monitor movements via GPS monitoring. This gives you an summary of how much motion was performed by your worker by capturing location data at different stages.
The Schedules tab enables you to assign times and dates for workers to work. It is possible to put a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring shift. The program’s reporting software is horribly basic: You will receive access to weekly, daily, project, and penis view reports as well as a”custom” report which allows you filter data from the above reports. In comparison to the PM options in this class, Hubstaff’s coverage is utterly embarrassing consequently, if your goal is to learn and evolve according to if and how your employees handle time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each employee worked, in addition to his or her related pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored inside the tool. Remember: Users don’t have to send time through for acceptance, so automatic payments will be made whether employees were wrong or right about the number of hours that they worked. There is not any reminder for supervisors to double-check each timesheet ahead of automatic payments move out thus, if you’re worried about making bogus payments, then you can set PayPal payments to guide. Hubstaff Dashboard
Price And Alternatives
Hubstaff was constructed to provide you with Big Brother-level oversight into when workers are working, what they are doing while they work, and what you want to pay them when the work is finished. The Fundamental $5-per-month program gives you access to easy time monitoring tools, a worker payment schedule manager, 24/7 support, and user preferences which may be managed on an employee-by-employee basis. Moreover, this plan lets you keep track of whether your employees are operating by letting you document screenshots while they function in addition to monitor keyboard and mouse action during shifts. Of the five tools we’ve tested, Hubstaff is the only tool which provided this amount of insight into how employees are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign changes and delegate tasks from inside the console. Premium customers can also use the tool to create invoices and create PayPal payments automatically. Clients that pay yearly will receive two weeks free (for both price tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, particularly given the extra tracking features that are unavailable in competitive resources. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee a month for teams with fewer than 100 users, along with a $80 foundation fee per month for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in those hulky PM solutions, then you will need to pony up a bit more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of users (that is a fairly solid deal if you want all of the extra PM features). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out reporting options, and adding action levels and monitor tracking. We are going to be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change oversight. For example, Hubstaff does not allow advanced monitoring. If you operate a trucking company and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users may add notes to a empty text field, but that information will not be blended into reports. This means that you can’t use it to learn about who’s functioning, how they’re working, and what they’re producing (other than the amount of hours monitored ). TSheets not only gives you this choice, it gives you the ability to make six additional customizable advanced monitoring fields. You can even add a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to respond to the questions at the close of every change or they won’t be able to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t allow for IP address restrictions, which means your employees can say they are working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they are using the mobile program to monitor time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photograph if they report to work. I guess it’s overkill to generate someone take a selfie right before you start recording their display and tracking their keystrokes, but TSheets lets you place this as a requirement (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like retail, building, or entertainment work). The program also doesn’t allow users clock via a telephone call, which is a component TSheets along with other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time tracking. But the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program tracking, GPS and location monitoring, and activity screenshots.
Once you place your users and they download the timer app onto their server, the desktop program not only monitors time but will require screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not only to the user’s main display but any connected monitors too. Hubstaff doesn’t log keys but it will track the activity provided via the mouse and computer keyboard, giving employers a calculation of just how busy the employee is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then select an individual from the drop-down menu to see their screenshots connected with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to learn what sites and programs an employee opened or visited and how long they had been there. The Reports section can then run custom queries on vectors such as program usage mapped against time and activity. Hubstaff incorporates with job and job management tools like Asana and Trello to filter reports by particular projects or tasks to monitor productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can’t take screenshots or catch mobile app and website activity, it allows you to track and log location for employees working in the area. While the depth of monitoring data and surveillance features can’t measure up to a grid application such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a helpful selection of features for companies that want a little more oversight. Hubstaff Dashboard
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clock, then there’s no better software accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and path moves via GPS tracking.
Regrettably, if you’re looking for a platform which goes the excess mile to enable customization, atypical information entry, or even a more sophisticated reporting arrangement, then Hubstaff will not be right for you. In addition, in case you opt for another system, your employees will thank you for not requiring them to obtain a secondary program for monitoring time–especially when you consider that every other tool we examined makes this potential within the confines of their online UI. Hubstaff Dashboard