Background Hubstaff Demo
When picking a time monitoring tool, it is important to comprehend the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services companies. However, the time tracking features in such tools are available only within larger project management (PM) suites. As a result, you are paying a lot more cash for things such as file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Demo
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room around the right-hand side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You’ll also find a list of every member, their most recent jobs, and how busy they have been over the past week. This is a solid PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than enough focus and projects that are being neglected.
There are two methods to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours as you likely did with pencil and paper during the analog era of time tracking. Basically, if you work your shift, you add time to your timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can not use the platform as a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they’re able to force users to need a reason to ensure they’re really adding hours that they worked. Admins may also set the system up to remind users to start monitoring time if they have not clocked into the machine in a while.
The second, and most frustrating, way of monitoring time in Hubstaff is by using the stopwatch feature. In every solution we tested, this element is available within the boundaries of your web browserevery alternative that’s, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within a separate window. In it, you can choose your project, press Start, along with your timer will begin counting. When you’re done, your action and your screenshots will be sent to the principal hub. The native program is going to take a picture at random periods of up to three shots per hour depending on how frequently the admin wants to spy on workers. Screenshots can be partly blurred not to record sensitive information on every catch, but a lot of this screen is left unsullied you’ll still get a feeling of if the display is really on work-related or play-related content. This is an annoyingly complex and convoluted means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop program. The mobile apps let admins monitor motions via GPS tracking. This provides you an overview of how much motion was done by your employee by capturing location information at distinct stages.
The Schedules tab lets you assign times and dates for employees to work. It is possible to set a minimum number of hours to operate, a lunch break duration, and you’ll be able to allow it to be a recurring shift. The program’s reporting applications is terribly basic: You will get access to weekly, daily, job, and penis view reports in addition to a”habit” report that allows you filter information from the aforementioned reports. In comparison to the PM options in this class, Hubstaff’s coverage is utterly embarrassing consequently, if your goal is to understand and evolve according to when and how your employees handle time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and budget limits. Invoices are automatically calculated and made depending on the time each employee worked, as well as his or her related pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked inside the application. Keep in mind: Consumers don’t have to send time for acceptance, so automatic payments will be made whether employees were right or wrong about the amount of hours that they worked. There is not any reminder for supervisors to double-check each timesheet ahead of automatic payments go out thus, if you are concerned about making false payments, then it is possible to set PayPal payments to guide. Hubstaff Demo
Cost And Alternatives
Hubstaff was built to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you really need to pay them as soon as the work is finished. The Fundamental $5-per-month program gives you access to easy time tracking tools, a worker payment program manager, 24/7 support, and user preferences which may be handled in an employee-by-employee basis. Moreover, this program enables you to keep track of whether or not your employees are working by letting you document screenshots while they function in addition to monitor keyboard and mouse action during changes. Of the five tools we tested, Hubstaff is the only tool that provided this amount of insight into the way that workers are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium program includes all you’ll find in the Basic program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from within the console. Premium clients may also use the application to make invoices and create PayPal payments automatically. Customers that pay annually will get two weeks free (for both price tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the extra monitoring features that are unavailable in competitive resources. TSheets supplies a basic free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for teams who have fewer than 100 users, along with a $80 base fee per month for groups with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM solutions, then you will need to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of consumers (which is a pretty solid deal if you want all of the excess PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a significant update in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a internet timer, fleshing out reporting choices, and adding activity levels and monitor monitoring. We’ll be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. For instance, Hubstaff does not allow advanced monitoring. If you run a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to a empty text area, but that information won’t be blended into accounts. As a consequence, you can’t use it to learn about who is working, how they are functioning, and what they’re generating (other than the number of hours monitored ). TSheets not only provides you this option, it gives you the ability to create six extra customizable innovative monitoring fields. You can even add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the questions at the close of each shift or else they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application does not permit for IP address limitations, which means your workers can say they’re working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they’re using the mobile program to monitor time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I suppose it is overkill to generate somebody take a selfie before you start recording their screen and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, especially if you’re tracking tasks done out of a computer, like retail, building, or entertainment work). The software also doesn’t let users clock in via a telephone call, which is an element TSheets along with other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and place tracking, and activity screenshots.
Once you place your users and they download the timer app onto their server, the desktop app not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s most important display but any connected monitors too. Hubstaff doesn’t log keys but it does monitor the activity provided via the mouse and keyboard, giving companies a calculation of how active the employee is. This data all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then select a user in the drop-down menu to see their screenshots correlated with action data.
If it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to see what websites and programs a worker opened or visited and how long they had been there. The Reports module may then run custom queries on vectors such as program usage mapped against time and activity. Hubstaff incorporates with project and job management tools like Asana and Trello to filter reports by particular projects or tasks to monitor productivity.
1 unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can not take screenshots or catch mobile app and site activity, it lets you monitor and log place for workers working in the area. While the depth of monitoring surveillance and data features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a helpful choice of features for employers that want a bit more oversight. Hubstaff Demo
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behavior while on the clock, then there’s no better program accessible than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and route moves via GPS tracking.
Regrettably, if you’re trying to find a platform that goes the extra mile to allow customization, atypical information entry, or a much more advanced reporting arrangement, then Hubstaff won’t be perfect for you. In addition, should you opt for another program, your employees will thank you for not requiring them to download a secondary program for monitoring time–particularly once you consider that every other tool we examined makes this possible within the confines of their online UI. Hubstaff Demo