Intro Hubstaff Download
When choosing a time tracking tool, it’s important to understand the many different kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services businesses. However, the time monitoring features in these tools are available only within larger project management (PM) suites. Because of this, you are paying much more money for things such as file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Download
Attributes and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room on the side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You’ll also find a list of every member, their latest jobs, and how active they’ve been over the past week. This is a solid PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are becoming more than sufficient focus and projects that are being neglected.
There are two ways to add time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log your hours as you likely did with pen and paper through the analog era of time monitoring. Essentially, you work your shift, you add time to your own timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to induce users to require a motive to guarantee they’re actually adding hours that they worked. Admins may also set the system up to remind users to begin tracking time should they have not clocked into the system in a little while.
The next, and most bothersome, way of monitoring moment in Hubstaff is by using the stopwatch feature. In each solution we tested, this component can be found within the confines of your internet browser–every solution that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within another window. In it, you can choose your job, press Start, and your own timer will begin counting. When you are done, your action and your screenshots will be sent to the principal hub. The native app will take a picture at random intervals of up to three shots per hour depending on how often the admin wants to spy on workers. Screenshots can be partially fuzzy to not record sensitive information on each catch, but a lot of the screen is left unsullied you’ll still get a sense of if the display is on work-related or play-related content. This can be an annoyingly complex and convoluted means to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop program. The mobile programs let admins monitor motions via GPS tracking. This provides you an summary of just how much movement was done by your worker by capturing location data at different stages.
The Schedules tab lets you assign times and dates for workers to work. You can set a minimum number of hours to operate, a lunch break duration, and you’ll be able to make it a recurring shift. The tool’s reporting applications is horribly basic: You’ll get access to weekly, daily, project, and member view reports in addition to a”habit” report which lets you filter data from the above reports. When compared to the PM solutions within this class, Hubstaff’s reporting is downright embarrassing consequently, if your target is to learn and evolve based on if and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and funding limits. Invoices are automatically calculated and made depending on the time each employee worked, as well as their associated pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time monitored within the application. Keep in mind: Consumers do not have to send time through for acceptance, therefore automatic payments will be made whether workers were wrong or right concerning the number of hours that they worked. There’s not any reminder for supervisors to double-check every timesheet ahead of automatic payments move out so, if you’re worried about making bogus payments, then it is possible to place PayPal payments to guide. Hubstaff Download
Price And Alternatives
Hubstaff has been built to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really want to pay them when the work is finished. The Fundamental $5-per-month plan gives you access to easy time tracking tools, an employee payment program manager, 24/7 support, and user settings which can be managed on an employee-by-employee basis. Moreover, this program enables you to keep tabs on whether your employees are working by allowing you record screenshots while they function as well as monitor keyboard and mouse activity during changes. Of the five tools we’ve tested, Hubstaff is the only tool which offered this level of insight into the way that workers are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium package also comes with a lightweight schedulingtool that gives administrators the power to assign shifts and delegate tasks from within the console. Premium clients can also use the application to create invoices and make PayPal payments automatically. Customers that pay annually will get two months free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra tracking features that are unavailable in competitive resources. TSheets offers a basic free accounts, in addition to a $4-per-user-per-month accounts that charges a $16 base fee a month for teams who have fewer than 100 users, along with an $80 base fee per month for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you will want to pony up a bit more money. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (that is a fairly good deal if you want all of the extra PM attributes ). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a internet timer, fleshing out coverage choices, and adding action levels and monitor monitoring. We are going to be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper change oversight. By way of instance, Hubstaff does not allow advanced monitoring. If you run a trucking company and you are less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users may add notes to an empty text area, but that information won’t be blended into accounts. As a consequence, you can’t use it to learn about who’s working, how they’re functioning, and what they are producing (other than the amount of hours tracked). TSheets not only provides you this option, it gives you the ability to make six additional customizable advanced tracking fields. You can also add a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to reply to the queries at the close of every change or they won’t be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool doesn’t permit for IP address restrictions, so your workers can say they are working from the office but they could actually be operating from a cruise ship in the Bahamas (unless they are using the mobile app to track time). This is a standard feature that’s available in virtually every other instrument we tested. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I suppose it is overkill to generate someone take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, especially if you’re tracking tasks done out of a computer, such as electronic, construction, or amusement work). The program also doesn’t allow users clock in via a telephone call, which can be an element TSheets along with other service providers make readily available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. However, the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and location monitoring, and action screenshots.
As soon as you set your customers and they download the timer program onto their server, the desktop program not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not only to the user’s most important screen but any attached monitors too. Hubstaff doesn’t log keys but it does monitor the activity provided via the mouse and keyboard, providing companies a calculation of how active the worker is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then select an individual in the drop-down menu to view their screenshots connected with action data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and programs a worker opened or visited and how long they had been there. The Reports module can then run custom queries on vectors such as program usage mapped against time and action. Hubstaff incorporates with job and task management tools like Asana and Trello to filter reports from specific projects or tasks to track productivity.
One unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and site activity, it lets you monitor and log location for workers working in the area. While the thickness of tracking data and surveillance features can not step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful choice of attributes for companies that want a little more oversight. Hubstaff Download
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behaviour while on the clockthen there is no better software available than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re trying to find a platform that goes the excess mile to enable customization, atypical information entry, or a much more advanced reporting arrangement, then Hubstaff won’t be perfect for you. Additionally, in case you opt for a different system, your employees will thank you for not requiring them to download a secondary program for monitoring time–particularly once you consider that every other tool we reviewed makes this potential within the confines of their online UI. Hubstaff Download