Introduction Hubstaff Employment Benefit Packages
When choosing a time tracking tool, it’s important to understand the various kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services businesses. On the other hand, the time monitoring features in such tools are available only as part of bigger project management (PM) suites. As a result, you are paying much more money for things such as file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you will discover pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Employment Benefit Packages
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves plenty of room around the side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an overview of how many hours your employees have worked that day and how many hours they’ve worked over the previous seven days. You will also see a list of each member, their latest jobs, and how active they’ve been over the last week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are becoming more than sufficient focus and projects that are being neglected.
There are two ways to put in time in Hubstaff: You can build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours since you probably did with pencil and paper during the analog era of time tracking. Essentially, you work your change, you add time to your own timesheet, and you also sign off on it. This is a pretty standard method of monitoring time. Unfortunately, because Hubstaff does not let you add future time, you can’t use the platform for a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to need a reason to ensure they’re actually adding hours that they worked. Admins may also set up the system to let users to start tracking time should they have not clocked into the machine in a while.
The second, and most bothersome, way of monitoring moment in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element can be found within the boundaries of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within another window. In it, you can choose your job, press Start, and your own timer will begin counting. When you’re done, your action and your screenshots will be sent to the main hub. The native program is going to take a photo at random periods of up to 3 shots per hour depending on how frequently the admin wants to spy on workers. Screenshots can be partially fuzzy not to record sensitive information on each catch, but enough of the display is left unsullied that you’ll still get a feeling of if the display is on work-related or play-related content. This can be an annoyingly complicated and convoluted way to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This gives you an overview of how much motion was done by your employee by capturing location data at distinct stages.
The Schedules tab lets you assign dates and times for workers to work. It is possible to put a minimum number of hours to work, a lunch break interval, and you’ll be able to allow it to be a recurring change. The program’s reporting applications is terribly basic: You will receive access to weekly, daily, job, and member view reports as well as a”custom” report that allows you filter information from the aforementioned reports. When compared to the PM solutions within this class, Hubstaff’s reporting is downright embarrassing consequently, if your target is to understand and evolve based on if and how your employees handle time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and funding limitations. Invoices are automatically calculated and created depending on the time each worker worked, as well as their associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time monitored inside the tool. Remember: Consumers don’t need to send time through for approval, so automatic payments will be made whether employees were right or wrong concerning the number of hours that they worked. There’s not any reminder for managers to double-check every timesheet ahead of automatic payments go out so, if you are concerned about making bogus payments, then you can set PayPal payments to guide. Hubstaff Employment Benefit Packages
Cost And Options
Hubstaff was built to provide you with Big Brother-level oversight into when workers are working, what they are doing while they work, and what you need to pay them as soon as the job is done. The Basic $5-per-month plan provides you access to easy time monitoring tools, a worker payment schedule manager, 24/7 support, and user preferences that can be managed in an employee-by-employee basis. Additionally, this program enables you to keep track of whether or not your employees are operating by letting you document screenshots while they work in addition to monitor mouse and keyboard activity during shifts. Of the five tools we tested, Hubstaff is the only tool that offered this amount of insight into how employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium plan includes all you’ll discover in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from within the console. Premium clients may also use the tool to create invoices and create PayPal payments mechanically. Customers that pay annually will get two months free (for both price tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets offers a basic free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee per month for teams who have fewer than 100 users, along with an $80 base fee per month for teams with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in these hulky PM solutions, then you’ll want to pony up a bit more money. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of consumers (that is a pretty good deal if you need all of the extra PM features). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out coverage choices, and adding activity levels and monitor monitoring. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper change oversight. By way of instance, Hubstaff does not allow advanced monitoring. If you operate a trucking business and you’re less concerned about how many hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to an empty text field, but that information will not be mixed into accounts. As a consequence, that you can’t use it to find out about who is working, how they are functioning, and what they’re generating (other than the amount of hours tracked). TSheets not only provides you this option, it gives you the ability to make six extra customizable advanced monitoring fields. You might also add a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to reply to the queries at the end of each shift or they won’t be able to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t allow for IP address limitations, which means your workers can say they’re working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile program to track time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I guess it is overkill to generate somebody take a selfie before you get started recording their display and tracking their keystrokes, but TSheets lets you place this as a requirement (which makes sense, particularly if you’re tracking tasks done outside of a computer, such as electronic, building, or entertainment work). The program also does not let users clock via a phone call, which is an element TSheets along with other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time monitoring. But the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and place monitoring, and activity screenshots.
As soon as you place your users and they download the timer app onto their server, the desktop app not only tracks time but will require screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not just to the user’s most important display but any connected monitors as well. Hubstaff doesn’t log keys however, it will monitor the action provided via the mouse and computer keyboard, giving employers a calculation of how active the employee is. This data all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick a user from the drop-down menu to see their screenshots connected with activity data.
When it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to see what websites and apps a worker visited or opened and how long they had been there. The Reports module may then run custom queries on vectors like app usage mapped against time and activity. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports from particular projects or tasks to monitor productivity.
1 unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can not take screenshots or capture mobile app and site activity, it lets you track and log place for employees working in the field. While the thickness of tracking surveillance and data features can not step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker tracking, Hubstaff has a useful selection of features for employers that want a bit more oversight. Hubstaff Employment Benefit Packages
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behaviour while on the clock, then there’s no better program available than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and path moves via GPS tracking.
Regrettably, if you’re looking for a platform that goes the extra mile to allow customization, irregular data entry, or even a much more advanced reporting structure, then Hubstaff will not be perfect for you. Additionally, in case you opt for a different program, your employees will thank you for not requiring them to obtain a secondary app for tracking time–especially once you consider that every other tool we examined makes this potential within the confines of their web-based UI. Hubstaff Employment Benefit Packages