Background Hubstaff Equivalent
When picking a time tracking tool, it’s important to understand the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. On the other hand, the time tracking features in these tools are available only as part of larger project management (PM) suites. As a result, you’re paying much more cash for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Equivalent
Attributes and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves plenty of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of how many hours your employees have worked this day and the number of hours they’ve worked over the previous seven days. You will also find a list of every member, their latest jobs, and how active they have been over the past week. This is a solid PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are becoming more than sufficient attention and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours since you probably did with pen and paper through the analog era of time tracking. Basically, if you work your shift, you add time to your own timesheet, and you sign off on it. This is a pretty standard procedure of monitoring time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can not use the platform as a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they can force users to need a reason to ensure they’re actually adding hours they worked. Admins may also set the system up to remind users to begin monitoring time if they haven’t clocked to the machine in a while.
The second, and most frustrating, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this component can be found within the boundaries of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that lives within a separate window. In it, you can choose your job, press Start, and your timer will begin counting. When you’re done, your activity and your screenshots will be transmitted to the principal hub. The native program will take a picture at random periods of up to 3 shots per hour based on how often the admin would like to spy on workers. Screenshots can be partially fuzzy not to capture sensitive information on each catch, but enough of the screen is left unsullied you’ll still get a sense of whether the screen is on work-related or play-related content. This is an annoyingly complex and complicated means to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This gives you an overview of just how much motion was performed by your worker by capturing location information at distinct stages.
The Schedules tab enables you to assign times and dates for workers to work. It is possible to put a minimum number of hours to work, a lunch break interval, and you can allow it to be a recurring shift. The program’s reporting applications is horribly basic: You’ll get access to weekly, daily, project, and penis view reports in addition to a”custom” report that allows you filter information from the above reports. In comparison to the PM solutions within this course, Hubstaff’s coverage is utterly embarrassing so, if your goal is to learn and evolve according to when and how your employees handle time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and funding limitations. Invoices are automatically calculated and made depending on the time each employee worked, in addition to his or her related pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the tool. Keep in mind: Consumers do not have to send time for acceptance, therefore automatic payments will be made whether employees were right or wrong about the amount of hours they worked. There is no reminder for supervisors to double-check every timesheet before automatic payments move out thus, if you are concerned about making false payments, then you can set PayPal payments to manual. Hubstaff Equivalent
Cost And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you really want to pay them as soon as the work is finished. The Basic $5-per-month plan gives you access to easy time tracking tools, an employee payment program supervisor, 24/7 support, and user preferences which can be handled on an employee-by-employee basis. Additionally, this plan lets you keep tabs on whether or not your employees are working by letting you record screenshots while they work in addition to monitor mouse and keyboard activity during shifts. Of the five tools we analyzed, Hubstaff is the only instrument which provided this level of insight into how employees are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium program includes everything you’ll find in the Basic program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium package also comes with a lightweight schedulingtool that gives administrators the power to assign shifts and assign tasks from within the console. Premium customers can also use the tool to make invoices and make PayPal payments automatically. Clients that pay yearly will get two weeks free (for both cost tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive resources. TSheets offers a basic free account, as well as a $4-per-user-per-month account that charges a $16 base fee per month for teams with fewer than 100 users, along with a $80 foundation fee per month for groups with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you will want to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of consumers (which is a pretty solid deal if you want all of the extra PM attributes ). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out coverage choices, and adding activity levels and screen tracking. We are going to be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper change oversight. For example, Hubstaff does not allow advanced monitoring. If you run a trucking company and you’re less concerned about the number of hours each trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users may add notes to a empty text field, but that data won’t be blended into accounts. This means you can not use it to learn about who is functioning, how they’re working, and what they are producing (other than the amount of hours tracked). TSheets not only provides you this option, it gives you the ability to make six additional customizable advanced monitoring fields. You might also add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the queries at the close of every change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the application doesn’t allow for IP address restrictions, so your employees can say they’re working from the office but they could actually be operating from a cruise ship in the Bahamas (unless they are using the cell program to track time). This is a standard feature that’s available in almost every other instrument we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photograph if they report to work. I suppose it’s overkill to generate someone take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets lets you set this as a necessity (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as electronic, building, or entertainment work). The program also does not let users clock in via a telephone call, which is a component TSheets along with other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. However, the platform also has many of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and place monitoring, and activity screenshots.
Once you place your users and they download the timer app onto their server, the desktop app not only monitors time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not only to the user’s most important screen but any attached monitors as well. Hubstaff doesn’t log keys but it does monitor the activity provided via the mouse and computer keyboard, giving employers a calculation of just how busy the employee is. This info all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then pick a user in the drop-down menu to view their screenshots correlated with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to learn what sites and apps a worker opened or visited and how long they had been there. The Reports section can then run custom questions on vectors such as program usage mapped against time and action. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports from particular projects or tasks to monitor productivity.
1 unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or capture mobile app and site activity, it allows you to monitor and log location for employees working in the field. While the thickness of monitoring surveillance and data features can not measure up to a grid application such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a helpful choice of features for companies that want a little more oversight. Hubstaff Equivalent
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clockthen there is no better software available than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Regrettably, if you’re looking for a platform which goes the extra mile to allow customization, atypical data entry, or a much more sophisticated reporting structure, then Hubstaff won’t be right for you. In addition, in case you opt for another system, your employees will thank you for not needing them to obtain a secondary program for tracking time–especially once you consider that every other tool we reviewed makes this potential within the boundaries of their web-based UI. Hubstaff Equivalent