Intro Hubstaff Extension For Chrome
When picking a time monitoring tool, it is important to comprehend the many different kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. On the other hand, the time tracking features in such tools are available only as part of larger project management (PM) suites. As a result, you’re paying a lot more cash for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you’ll find pure play time tracking tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Extension For Chrome
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You’ll also see a list of each member, their most recent jobs, and how busy they have been over the past week. This is a strong PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are becoming more than sufficient focus and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You can construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log your hours since you likely did with pen and paper through the analog age of time monitoring. Basically, if you work your shift, you add time to your timesheet, and you also sign off on it. This is a pretty standard method of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can not use the platform as a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to need a reason to guarantee they’re really adding hours they worked. Admins can also set up the system to let users to begin tracking time if they haven’t clocked into the system in a little while.
The second, and most bothersome, way of monitoring time in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this element is available within the boundaries of your internet browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that lives within another window. In it, you can choose your project, press Start, and your timer will begin counting. When you are done, your activity and your screenshots will be transmitted to the main hub. The native app is going to take a picture at random intervals of up to three shots per hour based on how often the admin would like to spy on workers. Screenshots can be partly blurred to not capture sensitive information on every grab, but a lot of the screen is left unsullied you’ll still get a sense of whether the display is on work-related or play-related content. This is an annoyingly complex and convoluted way to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This provides you an overview of just how much motion was performed by your worker by capturing location information at distinct stages.
The Schedules tab enables you to assign times and dates for workers to work. You can put a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring shift. The tool’s reporting software is horribly basic: You will receive access to weekly, daily, job, and member view reports in addition to a”habit” report which lets you filter information from the aforementioned reports. In comparison to the PM solutions within this course, Hubstaff’s reporting is downright embarrassing consequently, if your goal is to learn and evolve according to when and how your employees manage time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and funding limits. Invoices are automatically calculated and created based on the time each employee worked, as well as his or her associated pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the tool. Keep in mind: Consumers don’t need to send time through for approval, so automatic payments will be made whether workers were wrong or right about the number of hours they worked. There is no reminder for supervisors to double-check every timesheet before automatic payments go out thus, if you’re concerned about making bogus payments, then you can place PayPal payments to manual. Hubstaff Extension For Chrome
Price And Options
Hubstaff was constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really need to pay them when the job is done. The Fundamental $5-per-month program gives you access to simple time tracking tools, a worker payment schedule supervisor, 24/7 support, and user preferences that may be handled in an employee-by-employee basis. Additionally, this program enables you to keep tabs on whether your employees are operating by letting you document screenshots while they work as well as monitor keyboard and mouse activity during shifts. Of the five tools we tested, Hubstaff is the only tool which offered this level of insight into the way that employees are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium program includes everything you’ll find in the fundamental plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and delegate tasks from within the console. Premium clients may also use the tool to make invoices and create PayPal payments automatically. Clients that pay annually will receive two weeks free (for both cost tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, particularly given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a basic free account, in addition to a $4-per-user-per-month accounts that charges a $16 base fee a month for groups with fewer than 100 users, and a $80 base fee per month for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you will want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of users (which is a fairly good deal if you need all of the extra PM attributes ). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, including adding a web timer, fleshing out reporting choices, and adding action levels and monitor tracking. We are going to be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper shift oversight. By way of example, Hubstaff does not allow advanced monitoring. If you run a trucking company and you are less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users may add notes to a empty text field, but that data won’t be blended into accounts. This means you can’t use it to find out about who is working, how they are functioning, and what they’re generating (other than the number of hours monitored ). TSheets not only provides you this option, it provides you the ability to create six additional customizable innovative monitoring fields. You might even put in a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to respond to the questions at the end of each change or they won’t be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application does not permit for IP address restrictions, which means your employees can say they are working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they are using the cell app to track time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also does not enable admins to need users to snap a photograph if they report to work. I suppose it’s overkill to make someone take a selfie right before you start recording their display and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re tracking tasks done outside of a computer, such as electronic, construction, or entertainment work). The program also doesn’t allow users clock via a phone call, which can be a component TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like features factor into time tracking. However, the platform also has many of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and place monitoring, and activity screenshots.
Once you set your users and they download the timer program onto their server, the desktop program not only monitors time but will require screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not just to the user’s most important screen but any attached monitors too. Hubstaff doesn’t log keys however, it does track the activity provided via the mouse and keyboard, providing companies a calculation of how active the employee is. This info all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then pick a user in the drop-down menu to view their screenshots connected with activity data.
When it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to learn what sites and apps an employee visited or opened and how long they were there. The Reports module can then run custom queries on vectors like app usage mapped against time and activity. Hubstaff incorporates with project and job management tools such as Asana and Trello to filter reports by particular tasks or projects to track productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can’t take screenshots or catch mobile app and website activity, it lets you monitor and log location for workers working in the field. While the thickness of tracking surveillance and data features can not measure up to a powerhouse tool such as Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a helpful choice of attributes for employers that want a bit more oversight. Hubstaff Extension For Chrome
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clockthen there is no better software available than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and path moves via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the excess mile to allow customization, irregular data entry, or even a much more sophisticated reporting structure, then Hubstaff won’t be right for you. In addition, in case you opt for a different system, your employees will thank you for not requiring them to download a secondary app for monitoring time–particularly when you consider that every other tool we examined makes this possible within the boundaries of their web-based UI. Hubstaff Extension For Chrome