Intro Hubstaff Features
When picking a time monitoring tool, it is important to comprehend the various kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. However, the time tracking features in these tools are available only within bigger project management (PM) suites. As a result, you are paying a lot more cash for things like file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Features
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves plenty of room around the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked that day and how many hours they’ve worked over the past seven days. You’ll also see a list of every member, their most recent jobs, and how active they have been over the past week. This is a solid PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are becoming more than enough attention and projects that are being disregarded.
There are two methods to add time in Hubstaff: You can build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log your hours as you likely did with pencil and paper through the analog era of time monitoring. Basically, if you work your shift, you add the time to your own timesheet, and you also sign off on it. This is a pretty standard procedure of monitoring time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can induce users to require a reason to guarantee they’re actually adding hours they worked. Admins may also set the system up to let users to begin monitoring time should they haven’t clocked into the system in a while.
The next, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element can be found within the confines of your web browserevery alternative that’s, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that lives within a separate window. In it, you can choose your job, press Start, along with your own timer will begin counting. When you are done, your action and your screenshots will be transmitted to the main hub. The native program is going to take a photo at random intervals of up to 3 shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partially fuzzy not to capture sensitive information on each grab, but a lot of this screen is left unsullied you’ll still get a feeling of whether the screen is on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop program. The mobile programs let admins monitor motions via GPS monitoring. This provides you an summary of just how much movement was performed by your employee by capturing location data at different stages.
The Schedules tab enables you to assign dates and times for employees to work. You can put a minimum number of hours to operate, a lunch break duration, and you’ll be able to make it a recurring shift. The tool’s reporting applications is terribly basic: You will receive access to weekly, daily, job, and penis view reports as well as a”habit” report which allows you filter data from the above reports. In comparison to the PM options in this course, Hubstaff’s reporting is utterly embarrassing consequently, if your goal is to learn and evolve based on when and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and funding limits. Invoices are automatically calculated and made based on the time each employee worked, in addition to their associated pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time monitored within the tool. Remember: Users do not need to send time for acceptance, so automatic payments will be made whether workers were right or wrong concerning the number of hours that they worked. There is no reminder for supervisors to double-check each timesheet before automatic payments move out so, if you are concerned about making bogus payments, then you can place PayPal payments to guide. Hubstaff Features
Cost And Options
Hubstaff has been built to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really want to pay them as soon as the work is done. The Basic $5-per-month program gives you access to easy time monitoring tools, a worker payment schedule manager, 24/7 support, and user settings that can be managed in an employee-by-employee basis. Additionally, this program enables you to keep tabs on whether your employees are working by allowing you document screenshots while they work as well as monitor mouse and keyboard action during changes. Of the five tools we analyzed, Hubstaff is the only instrument that offered this amount of insight into the way that employees are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from inside the console. Premium customers may also use the application to create invoices and make PayPal payments automatically. Clients that pay annually will receive two weeks free (for both cost tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, particularly given the extra tracking features that are unavailable in competitive resources. TSheets supplies a basic free account, in addition to a $4-per-user-per-month account that charges a $16 base fee per month for groups with fewer than 100 users, along with a $80 foundation fee per month for groups with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in those hulky PM solutions, then you’ll need to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of users (which is a fairly good deal if you want all the excess PM attributes ). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a web timer, fleshing out coverage choices, and adding action levels and monitor tracking. We’ll be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper change supervision. For example, Hubstaff doesn’t allow advanced tracking. If you operate a trucking business and you’re less concerned about the number of hours a trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users may add notes to an empty text field, but that information will not be blended into reports. As a consequence, that you can’t use it to find out about who’s working, how they’re working, and what they’re producing (aside from the number of hours tracked). TSheets not only gives you this option, it gives you the ability to create six extra customizable innovative tracking fields. You can even put in a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to respond to the questions at the close of each shift or they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the tool does not permit for IP address limitations, so your workers can say they’re working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they’re using the cell app to track time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I suppose it’s overkill to make someone take a selfie before you get started recording their display and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, like retail, building, or amusement work). The software also does not let users clock in via a phone call, which is an element TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time tracking. However, the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program monitoring, GPS and location tracking, and activity screenshots.
As soon as you place your users and they download the timer app onto their machine, the desktop app not only monitors time but will require screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s most important display but any connected monitors as well. Hubstaff does not log keys but it will monitor the action provided via the mouse and keyboard, giving employers a calculation of how active the employee is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then select an individual from the drop-down menu to view their screenshots correlated with activity data.
When it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what websites and programs an employee visited or opened and how long they had been there. The Reports module can subsequently run custom questions on vectors such as program usage mapped against time and action. Hubstaff incorporates with job and job management tools like Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can’t take screenshots or catch mobile app and site activity, it lets you monitor and log place for employees working in the field. While the depth of monitoring data and surveillance features can’t step up to a grid application such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful selection of features for employers that want a bit more oversight. Hubstaff Features
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behaviour while on the clockthen there’s no better program available than Hubstaff. You will be able to log screenshots, track keystroke volume, and path moves via GPS tracking.
Regrettably, if you’re trying to find a platform which goes the excess mile to allow customization, atypical data entry, or even a much more sophisticated reporting arrangement, then Hubstaff won’t be perfect for you. Additionally, should you choose another program, your employees will thank you for not needing them to obtain a secondary program for monitoring time–especially when you consider that every other tool we reviewed makes this possible within the confines of their web-based UI. Hubstaff Features