Introduction Hubstaff Free Account
When choosing a time monitoring tool, it’s important to understand the various kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services companies. However, the time tracking features in these tools are available only within larger project management (PM) suites. As a result, you are paying a lot more money for things such as file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Free Account
Attributes and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves lots of room around the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked this day and the number of hours they have worked over the previous seven days. You will also see a list of every member, their most recent jobs, and how active they have been over the last week. This is a solid PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than sufficient focus and projects that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log your hours as you likely did with pen and paper through the analog age of time tracking. Basically, if you work your change, you add time to your own timesheet, and you also sign off on it. This is a fairly standard method of monitoring time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to induce users to require a reason to guarantee they’re actually adding hours they worked. Admins may also set up the system to remind users to begin tracking time should they have not clocked to the machine in a little while.
The second, and most bothersome, way of tracking moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this component can be found within the boundaries of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that resides within another window. In it, you can select your project, press Start, along with your timer will begin counting. When you are done, your activity and your screenshots will be sent to the main hub. The native app will take a picture at random periods of up to 3 shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partly fuzzy to not record sensitive information on each grab, but enough of this display is left unsullied you’ll still get a feeling of if the display is really on work-related or play-related content. This can be an annoyingly complex and convoluted way to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This gives you an summary of how much motion was done by your employee by capturing location data at different stages.
The Schedules tab enables you to assign times and dates for employees to do the job. You can put a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring shift. The tool’s reporting software is horribly basic: You’ll get access to weekly, daily, project, and member view reports as well as a”custom” report which lets you filter information from the above reports. When compared to the PM solutions in this class, Hubstaff’s reporting is utterly embarrassing so, if your target is to understand and evolve according to if and how your employees handle time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and made based on the time each employee worked, as well as their associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked within the tool. Keep in mind: Consumers do not have to send time for approval, so automatic payments will be made whether employees were right or wrong about the amount of hours they worked. There is not any reminder for supervisors to double-check every timesheet ahead of automatic payments go out so, if you’re concerned about making bogus payments, then you can set PayPal payments to guide. Hubstaff Free Account
Cost And Alternatives
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you need to pay them as soon as the job is finished. The Fundamental $5-per-month plan gives you access to simple time tracking tools, an employee payment schedule manager, 24/7 support, and user settings which can be managed on an employee-by-employee basis. Additionally, this program lets you keep track of whether your employees are operating by letting you document screenshots while they function as well as monitor keyboard and mouse activity during shifts. Of the five tools we analyzed, Hubstaff is the only tool which offered this amount of insight into how employees are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium program includes everything you’ll discover in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium bundle also has a lightweight schedulingtool that provides administrators the power to assign shifts and assign tasks from inside the console. Premium customers may also use the tool to create invoices and create PayPal payments mechanically. Clients that pay yearly will receive two months free (for both price tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets offers a fundamental free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for teams who have fewer than 100 users, and a $80 base fee per month for groups with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in those hulky PM alternatives, then you’ll want to pony up a little more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of users (that is a fairly solid deal if you want all of the excess PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a internet timer, fleshing out reporting choices, and adding activity levels and screen monitoring. We are going to be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change oversight. By way of instance, Hubstaff does not allow advanced monitoring. If you operate a trucking business and you’re less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to a empty text area, but that information will not be mixed into accounts. As a consequence, you can’t use it to find out about who is working, how they are functioning, and what they’re producing (other than the number of hours tracked). TSheets not only gives you this choice, it gives you the ability to make six additional customizable innovative monitoring fields. You can even add a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to reply to the questions at the end of each change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the tool does not allow for IP address limitations, so your workers can say they are working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile app to monitor time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I suppose it’s overkill to generate someone take a selfie before you start recording their display and tracking their keystrokes, but TSheets lets you set this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, such as electronic, construction, or amusement work). The program also does not allow users clock in via a telephone call, which is an element TSheets and other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. However, the platform also has a lot of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and program monitoring, GPS and location monitoring, and action screenshots.
Once you place your customers and they download the timer app onto their server, the desktop program not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not only to the user’s main display but any attached monitors as well. Hubstaff doesn’t log keys however, it will monitor the action provided through the mouse and computer keyboard, giving employers a calculation of just how active the employee is. This data all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then select a user in the drop-down menu to see their screenshots connected with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond just tracking time to learn what sites and programs a worker visited or opened and how long they were there. The Reports section may subsequently run custom queries on vectors like app usage mapped against time and activity. Hubstaff integrates with job and task management tools like Asana and Trello to filter reports by specific projects or tasks to monitor productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or capture mobile app and site activity, it lets you track and log location for workers working in the area. While the thickness of monitoring surveillance and data features can’t step up to a grid application such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a helpful choice of features for companies that want a little more oversight. Hubstaff Free Account
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behaviour while on the clock, then there is no better program accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route moves via GPS monitoring.
Unfortunately, if you’re trying to find a platform that goes the extra mile to allow customization, atypical information entry, or a much more advanced reporting arrangement, then Hubstaff won’t be perfect for you. In addition, should you choose a different program, your employees will thank you for not needing them to obtain a secondary program for tracking time–particularly when you consider that every other tool we reviewed makes this potential within the confines of their online UI. Hubstaff Free Account