Introduction Hubstaff Free Alternative
When choosing a time tracking tool, it is important to understand the many different kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services companies. On the other hand, the time monitoring features in these tools are available only within larger project management (PM) suites. As a result, you are paying much more cash for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will discover pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Free Alternative
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves lots of room on the right-hand side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked that day and how many hours they have worked over the previous seven days. You’ll also find a list of each member, their most recent jobs, and how busy they have been over the past week. This is a strong PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than enough focus and projects that are being disregarded.
There are two methods to put in time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log your hours since you likely did with pencil and paper through the analog age of time tracking. Essentially, you work your shift, you add the time to your own timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can’t use the platform as a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they can force users to need a motive to ensure they’re really adding hours they worked. Admins can also set the system up to let users to start monitoring time should they have not clocked to the system in a little while.
The next, and most frustrating, way of monitoring time in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this component can be found within the confines of your internet browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within a separate window. In it, you can choose your project, press Start, and your own timer will start counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native program is going to take a photo at random intervals of up to 3 shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partly fuzzy to not record sensitive information on every catch, but enough of this screen is left unsullied you’ll still get a sense of whether the display is really on work-related or play-related content. This is an annoyingly complicated and convoluted means to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop app. The mobile programs let admins monitor movements via GPS monitoring. This gives you an overview of just how much movement was performed by your employee by capturing location data at distinct stages.
The Schedules tab lets you assign times and dates for employees to work. You can put a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring change. The program’s reporting applications is horribly basic: You’ll receive access to weekly, daily, project, and member view reports as well as a”custom” report that lets you filter information from the above reports. When compared to the PM options within this class, Hubstaff’s coverage is utterly embarrassing consequently, if your goal is to understand and evolve according to when and how your employees handle time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limits. Invoices are automatically calculated and made depending on the time each worker worked, in addition to their associated pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the tool. Remember: Consumers don’t need to send time through for acceptance, therefore automatic payments will be made whether workers were right or wrong about the number of hours they worked. There is no reminder for managers to double-check every timesheet ahead of automatic payments go out so, if you are concerned about making false payments, then it is possible to set PayPal payments to manual. Hubstaff Free Alternative
Price And Alternatives
Hubstaff has been built to provide you with Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you really want to cover them when the work is finished. The Basic $5-per-month program gives you access to simple time monitoring tools, an employee payment program supervisor, 24/7 support, and user preferences that can be handled in an employee-by-employee basis. Moreover, this plan enables you to keep tabs on whether or not your employees are working by allowing you document screenshots while they work in addition to monitor mouse and keyboard action during changes. Of the five tools we analyzed, Hubstaff is the only tool that provided this amount of insight into how employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also has a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from within the console. Premium clients may also use the application to make invoices and create PayPal payments mechanically. Customers that pay yearly will get two weeks free (for both price tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, particularly given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a basic free account, as well as a $4-per-user-per-month account that costs a $16 base fee a month for teams with fewer than 100 users, and a $80 foundation fee per month for teams with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in those hulky PM alternatives, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of users (which is a fairly good deal if you need all of the excess PM features). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out reporting choices, and adding activity levels and screen tracking. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper shift oversight. By way of example, Hubstaff does not allow advanced tracking. If you operate a trucking company and you are less concerned about how many hours a trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users may add notes to an empty text area, but that information will not be blended into reports. As a consequence, that you can’t use it to find out about who is working, how they’re working, and what they are generating (aside from the number of hours monitored ). TSheets not only provides you this choice, it gives you the ability to create six extra customizable advanced tracking fields. You might also put in a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the questions at the end of every shift or they won’t be able to clock out.
As hardcore as Hubstaff is all about tracking work, the tool does not permit for IP address limitations, so your employees can say they’re working from the office but they could actually be operating from a cruise ship in the Bahamas (unless they’re using the cell program to monitor time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to need users to snap a photograph if they report to work. I guess it’s overkill to generate someone take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re tracking tasks done outside of a computer, like retail, building, or amusement work). The software also does not let users clock in via a phone call, which is a component TSheets along with other service providers make readily available for workers who do not have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. However, the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application tracking, GPS and location monitoring, and activity screenshots.
Once you set your users and they download the timer program onto their server, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not only to the user’s most important screen but any attached monitors too. Hubstaff doesn’t log keys however, it does track the action provided through the mouse and keyboard, providing companies a calculation of just how busy the employee is. This info all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then pick a user from the drop-down menu to see their screenshots connected with action data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and programs an employee visited or opened and how long they had been there. The Reports section may subsequently run custom questions on vectors like app usage mapped against time and action. Hubstaff integrates with project and task management tools like Asana and Trello to filter reports by specific tasks or projects to track productivity.
One unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can’t take screenshots or capture mobile app and website activity, it lets you monitor and log location for workers working in the field. While the thickness of tracking surveillance and data features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a useful selection of attributes for employers that want a bit more oversight. Hubstaff Free Alternative
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clock, then there is no better software available than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the excess mile to allow customization, irregular information entry, or a much more advanced reporting arrangement, then Hubstaff will not be perfect for you. In addition, should you opt for a different system, your employees will thank you for not requiring them to download a secondary app for monitoring time–particularly when you consider that every other tool we reviewed makes this potential within the boundaries of their web-based UI. Hubstaff Free Alternative