Background Hubstaff Free
When picking a time monitoring tool, it is important to comprehend the many different types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. On the other hand, the time monitoring features in these tools are available only within larger project management (PM) suites. As a result, you’re paying much more money for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Free
Characteristics and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves plenty of room on the right-hand side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an summary of how many hours your employees have worked this day and the number of hours they’ve worked over the previous seven days. You will also find a list of every member, their latest tasks, and how active they have been over the past week. This is a solid PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are becoming more than sufficient attention and jobs that are being neglected.
There are two methods to add time in Hubstaff: You can construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log in your hours since you probably did with pencil and paper during the analog era of time tracking. Basically, if you work your shift, you add time to your own timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can not use the platform as a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they can force users to need a reason to guarantee they’re really adding hours that they worked. Admins may also set the system up to let users to start tracking time if they haven’t clocked to the system in a little while.
The next, and most bothersome, way of monitoring time in Hubstaff is by using the stopwatch feature. In every solution we tested, this element is available within the boundaries of your internet browser–every alternative that’s, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that lives within another window. In it, you can choose your job, press Start, along with your own timer will start counting. When you’re done, your activity and your screenshots will be sent to the main hub. The native program will take a picture at random intervals of up to 3 shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partially fuzzy to not record sensitive information on each grab, but a lot of the screen is left unsullied that you’ll still get a sense of if the screen is really on work-related or play-related content. This is an annoyingly complex and convoluted way to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop program. The mobile programs let admins monitor motions via GPS tracking. This gives you an summary of just how much movement was done by your worker by capturing location information at different stages.
The Schedules tab enables you to assign dates and times for workers to work. You can set a minimum number of hours to operate, a lunch break interval, and you’ll be able to allow it to be a recurring shift. The program’s reporting software is horribly basic: You will receive access to weekly, daily, project, and member view reports as well as a”habit” report that lets you filter information from the aforementioned reports. In comparison to the PM options in this class, Hubstaff’s coverage is utterly embarrassing consequently, if your goal is to understand and evolve based on when and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and created based on the time each worker worked, in addition to their related pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time monitored within the application. Remember: Consumers do not need to send time for approval, therefore automatic payments will be made whether employees were wrong or right about the number of hours that they worked. There’s no reminder for supervisors to double-check every timesheet ahead of automatic payments move out so, if you’re worried about making bogus payments, then it is possible to place PayPal payments to manual. Hubstaff Free
Cost And Alternatives
Hubstaff was constructed to give you Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you really need to pay them as soon as the work is done. The Basic $5-per-month program gives you access to easy time monitoring tools, a worker payment program supervisor, 24/7 support, and user preferences that may be handled in an employee-by-employee basis. Moreover, this program enables you to keep track of whether or not your employees are working by letting you record screenshots while they function as well as monitor keyboard and mouse action during shifts. Of the five tools we analyzed, Hubstaff is the only instrument that provided this amount of insight into the way that employees are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium program includes all you’ll discover in the fundamental program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also comes with a lightweight schedulingtool that provides administrators the power to assign shifts and delegate tasks from within the console. Premium clients can also use the application to create invoices and make PayPal payments mechanically. Clients that pay annually will receive two weeks free (for both cost tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, particularly given the extra monitoring features that are unavailable in competitive resources. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for groups with fewer than 100 users, along with a $80 base fee per month for groups with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you will want to pony up a bit more money. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of consumers (which is a fairly solid deal if you need all the excess PM features). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a significant update in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a internet timer, fleshing out coverage options, and adding action levels and monitor tracking. We are going to be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. For instance, Hubstaff does not allow advanced monitoring. If you run a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users may add notes to a empty text field, but that data will not be mixed into reports. This means that you can not use it to find out about who is functioning, how they are functioning, and what they are generating (other than the amount of hours tracked). TSheets not only provides you this choice, it gives you the ability to create six additional customizable advanced monitoring fields. You can even add a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the queries at the end of each change or else they won’t be able to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t permit for IP address restrictions, which means your employees can say they are working from the workplace but they could actually be working from a cruise boat in the Bahamas (unless they’re using the mobile app to monitor time). This is a standard feature that’s available in almost every other instrument we tested. Hubstaff also does not enable admins to require users to snap a photo when they report to work. I suppose it’s overkill to generate somebody take a selfie right before you start recording their screen and monitoring their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like electronic, construction, or entertainment work). The software also does not allow users clock in via a phone call, which is an element TSheets and other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like features factor into time tracking. However, the platform also offers a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and location monitoring, and action screenshots.
As soon as you set your users and they download the timer app onto their server, the desktop program not only monitors time but will require screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s most important display but any attached monitors as well. Hubstaff does not log keys but it will monitor the action provided through the mouse and computer keyboard, providing companies a calculation of how busy the worker is. This info all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then select a user in the drop-down menu to view their screenshots connected with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what sites and programs a worker visited or opened and how long they had been there. The Reports module may then run custom queries on vectors such as program usage mapped against time and activity. Hubstaff integrates with project and job management tools such as Asana and Trello to filter reports from particular projects or tasks to track productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and site activity, it lets you monitor and log place for employees working in the field. While the thickness of monitoring data and surveillance features can not measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a helpful choice of features for companies that want a bit more oversight. Hubstaff Free
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clockthen there is no better program available than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path moves via GPS tracking.
Regrettably, if you’re looking for a platform which goes the excess mile to enable customization, irregular information entry, or a much more sophisticated reporting structure, then Hubstaff won’t be right for you. Additionally, in case you choose a different system, your employees will thank you for not needing them to obtain a secondary app for tracking time–particularly once you consider that every other tool we reviewed makes this potential within the confines of their web-based UI. Hubstaff Free