Intro Hubstaff Free Plan
When picking a time tracking tool, it is important to understand the various kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services businesses. However, the time monitoring features in such tools are available only within bigger project management (PM) suites. As a result, you are paying much more money for things such as file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you’ll find pure play time monitoring tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Free Plan
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves lots of room on the right-hand side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an overview of how many hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You will also find a list of each member, their most recent jobs, and how active they’ve been over the past week. This is a solid PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are becoming more than sufficient attention and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You can build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log your hours as you probably did with pen and paper through the analog age of time monitoring. Essentially, you work your shift, you add the time to your own timesheet, and you sign off on it. This is a pretty standard procedure of monitoring time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they can force users to require a reason to ensure they’re actually adding hours they worked. Admins can also set the system up to remind users to start tracking time should they have not clocked to the system in a while.
The second, and most bothersome, way of tracking time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element can be found within the confines of your internet browserevery solution that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within a separate window. In it, you can select your job, press Start, along with your own timer will begin counting. When you’re done, your activity and your screenshots will be transmitted to the principal hub. The native program is going to take a photo at random intervals of up to 3 shots per hour based on how frequently the admin wants to spy on employees. Screenshots can be partially fuzzy not to capture sensitive information on every grab, but a lot of the screen is left unsullied that you’ll still get a feeling of whether the display is on work-related or play-related content. This can be an annoyingly complex and complicated means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS monitoring. This provides you an summary of just how much movement was performed by your employee by capturing location information at distinct stages.
The Schedules tab enables you to assign dates and times for workers to do the job. It is possible to set a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring shift. The program’s reporting software is terribly basic: You will receive access to weekly, daily, job, and penis view reports in addition to a”custom” report that lets you filter information from the above reports. When compared to the PM options within this class, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to understand and evolve based on if and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and budget limits. Invoices are automatically calculated and created based on the time each worker worked, as well as his or her associated pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the application. Keep in mind: Users don’t have to send time for approval, so automatic payments will be made whether workers were wrong or right about the amount of hours they worked. There is no reminder for supervisors to double-check each timesheet ahead of automatic payments move out thus, if you are concerned about making bogus payments, then you can place PayPal payments to guide. Hubstaff Free Plan
Cost And Options
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really need to cover them when the job is done. The Fundamental $5-per-month program provides you access to easy time monitoring tools, an employee payment schedule manager, 24/7 support, and user settings which can be handled in an employee-by-employee basis. Moreover, this program lets you keep tabs on whether your employees are operating by allowing you record screenshots while they function in addition to monitor keyboard and mouse action during shifts. Of the five tools we’ve tested, Hubstaff is the only tool which provided this level of insight into how employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium program includes all you’ll discover in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium bundle also has a lightweight schedulingtool that provides administrators the capability to assign shifts and assign tasks from within the console. Premium customers may also use the application to make invoices and create PayPal payments mechanically. Clients that pay yearly will get two weeks free (for both price tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets offers a basic free account, in addition to a $4-per-user-per-month account that costs a $16 base fee a month for teams who have fewer than 100 users, and a $80 base fee monthly for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in those hulky PM alternatives, then you’ll want to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of users (which is a fairly solid deal if you want all of the extra PM features). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a significant update in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a web timer, fleshing out reporting options, and adding action levels and screen tracking. We’ll be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper change supervision. For example, Hubstaff does not allow advanced monitoring. If you run a trucking business and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users can add notes to an empty text area, but that information won’t be mixed into accounts. As a consequence, that you can not use it to find out about who’s functioning, how they are working, and what they are producing (other than the amount of hours monitored ). TSheets not only gives you this choice, it gives you the ability to create six additional customizable innovative monitoring fields. You can even put in a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to reply to the queries at the close of each change or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool does not permit for IP address limitations, which means your workers can say they’re working from the workplace but they can actually be working from a cruise ship in the Bahamas (unless they are using the cell app to monitor time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photograph if they report to work. I suppose it’s overkill to generate someone take a selfie before you start recording their display and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, like electronic, construction, or entertainment work). The software also does not let users clock via a phone call, which is an element TSheets along with other service providers make available for employees who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. But the platform also has many of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and location monitoring, and activity screenshots.
As soon as you set your customers and they download the timer app onto their server, the desktop program not only monitors time but will require screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not just to the user’s most important screen but any attached monitors too. Hubstaff does not log keys however, it does track the activity provided through the mouse and computer keyboard, providing employers a calculation of just how active the worker is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick an individual in the drop-down menu to view their screenshots correlated with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond just tracking time to learn what websites and programs an employee visited or opened and how long they were there. The Reports module can then run custom questions on vectors like program usage mapped against time and action. Hubstaff incorporates with project and job management tools such as Asana and Trello to filter reports by specific tasks or projects to monitor productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can’t take screenshots or catch mobile app and site activity, it allows you to monitor and log location for workers working in the area. While the depth of tracking surveillance and data features can’t measure up to a powerhouse tool for example Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a helpful selection of features for employers that want a little more oversight. Hubstaff Free Plan
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behavior while on the clockthen there is no better program accessible than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Regrettably, if you’re looking for a platform which goes the excess mile to allow customization, irregular information entry, or even a much more advanced reporting arrangement, then Hubstaff will not be right for you. In addition, in case you opt for another program, your employees will thank you for not requiring them to download a secondary app for tracking time–especially once you consider that every other instrument we reviewed makes this potential within the boundaries of their web-based UI. Hubstaff Free Plan