Introduction Hubstaff Free Trial
When picking a time monitoring tool, it is important to comprehend the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services companies. On the other hand, the time tracking features in these tools are available only within bigger project management (PM) suites. As a result, you’re paying much more cash for things such as file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you will find pure play time monitoring tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Free Trial
Attributes and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves plenty of room on the side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked this day and how many hours they’ve worked over the past seven days. You’ll also find a list of each member, their most recent tasks, and how busy they’ve been over the last week. This is a solid PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are becoming more than enough attention and jobs that are being disregarded.
There are two ways to put in time in Hubstaff: You can build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours as you likely did with pencil and paper through the analog era of time tracking. Essentially, you work your shift, you add the time to your own timesheet, and you sign off on it. This is a pretty standard procedure of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can not use the platform as a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they can induce users to require a motive to ensure they’re actually adding hours that they worked. Admins can also set up the system to let users to begin tracking time if they have not clocked into the system in a little while.
The second, and most bothersome, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this component can be found within the boundaries of your internet browser–every alternative that’s, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that lives within another window. In it, you can choose your job, press Start, along with your own timer will start counting. When you’re done, your action and your screenshots will be sent to the main hub. The native app is going to take a photo at random intervals of up to three shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partially fuzzy to not record sensitive information on every catch, but enough of the screen is left unsullied you’ll still get a sense of whether the display is on work-related or play-related content. This can be an annoyingly complex and complicated means to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop app. The mobile apps let admins monitor movements via GPS tracking. This gives you an overview of how much movement was done by your employee by capturing location data at distinct stages.
The Schedules tab lets you assign times and dates for employees to work. It is possible to set a minimum number of hours to operate, a lunch break interval, and you can allow it to be a recurring change. The tool’s reporting applications is terribly basic: You’ll receive access to weekly, daily, project, and member view reports in addition to a”custom” report which lets you filter information from the above reports. When compared to the PM solutions in this course, Hubstaff’s reporting is downright embarrassing consequently, if your goal is to learn and evolve based on if and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and funding limits. Invoices are automatically calculated and made based on the time each worker worked, as well as his or her related pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time monitored inside the application. Remember: Users do not have to send time through for acceptance, so automatic payments will be made whether workers were right or wrong about the amount of hours they worked. There is no reminder for managers to double-check every timesheet before automatic payments move out thus, if you’re concerned about making false payments, then you can set PayPal payments to manual. Hubstaff Free Trial
Price And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you really need to cover them when the work is finished. The Basic $5-per-month program provides you access to easy time tracking tools, an employee payment program manager, 24/7 support, and user settings which may be handled in an employee-by-employee basis. Moreover, this plan enables you to keep tabs on whether your employees are operating by allowing you record screenshots while they work in addition to monitor mouse and keyboard activity during changes. Of the five tools we tested, Hubstaff is the only instrument that provided this amount of insight into how workers are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll find in the Basic program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the power to assign changes and assign tasks from inside the console. Premium clients can also use the tool to make invoices and make PayPal payments mechanically. Clients that pay yearly will get two months free (for both cost tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets offers a basic free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for teams who have fewer than 100 users, along with a $80 base fee monthly for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in these hulky PM solutions, then you will need to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of consumers (that is a pretty good deal if you need all of the excess PM attributes ). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a significant update in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a internet timer, fleshing out reporting options, and adding action levels and screen monitoring. We are going to be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. By way of example, Hubstaff does not allow advanced monitoring. If you run a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users can add notes to a empty text area, but that information won’t be blended into accounts. This means that you can’t use it to find out about who’s working, how they are working, and what they’re generating (other than the number of hours tracked). TSheets not only provides you this option, it provides you the ability to make six additional customizable advanced monitoring fields. You might even add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the queries at the end of each shift or else they will not be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool does not allow for IP address restrictions, so your workers can say they’re working from the office but they could actually be working from a cruise ship in the Bahamas (unless they are using the cell app to track time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I guess it is overkill to generate somebody take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, especially if you’re tracking tasks done out of a computer, like retail, construction, or amusement work). The program also doesn’t let users clock in via a phone call, which is a component TSheets along with other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like features factor into time monitoring. However, the platform also has a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program monitoring, GPS and place tracking, and action screenshots.
Once you set your customers and they download the timer app onto their server, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not only to the user’s most important screen but any connected monitors too. Hubstaff doesn’t log keys but it does monitor the activity provided through the mouse and computer keyboard, providing employers a calculation of just how active the employee is. This info all winds up around the Hubstaff dashboard from the Task tab. This is where you can then pick an individual in the drop-down menu to see their screenshots correlated with action data.
If it comes to program and URL tracking, Hubstaff goes beyond just tracking time to learn what websites and apps a worker opened or visited and how long they had been there. The Reports module can then run custom queries on vectors like app usage mapped against time and activity. Hubstaff incorporates with job and task management tools like Asana and Trello to filter reports by specific tasks or projects to track productivity.
1 unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile program. While the mobile app can’t take screenshots or catch mobile app and site activity, it allows you to track and log place for workers working in the field. While the thickness of monitoring data and surveillance features can’t step up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a helpful choice of attributes for companies that want a bit more oversight. Hubstaff Free Trial
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behavior while on the clockthen there is no better software accessible than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and route moves via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the extra mile to enable customization, irregular information entry, or even a more advanced reporting structure, then Hubstaff won’t be perfect for you. Additionally, should you opt for a different system, your employees will thank you for not needing them to obtain a secondary app for tracking time–particularly once you consider that every other tool we examined makes this potential within the boundaries of their web-based UI. Hubstaff Free Trial