Introduction Hubstaff Funding
When picking a time tracking tool, it’s important to comprehend the many different kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services companies. On the other hand, the time tracking features in these tools are available only within larger project management (PM) suites. Because of this, you are paying much more money for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Funding
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves plenty of room around the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of how many hours your employees have worked that day and the number of hours they have worked over the previous seven days. You will also find a list of each member, their latest jobs, and how active they have been over the last week. This is a strong PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are becoming more than enough attention and jobs that are being disregarded.
There are two ways to put in time in Hubstaff: You can build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log your hours as you likely did with pencil and paper during the analog age of time tracking. Essentially, you work your change, you add the time to your own timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Regrettably, because Hubstaff does not let you add future time, you can’t use the platform for a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they can force users to need a reason to guarantee they’re really adding hours they worked. Admins can also set the system up to let users to begin monitoring time if they haven’t clocked to the machine in a while.
The second, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this component is available within the confines of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that resides within another window. In it, you can select your job, press Start, and your own timer will start counting. When you’re done, your activity and your screenshots will be sent to the main hub. The native app will take a picture at random intervals of up to three shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partially fuzzy to not capture sensitive information on every catch, but enough of the screen is left unsullied that you’ll still get a feeling of if the display is really on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This provides you an summary of how much movement was done by your worker by capturing location information at different stages.
The Schedules tab lets you assign times and dates for employees to do the job. You can set a minimum number of hours to work, a lunch break interval, and you’ll be able to allow it to be a recurring shift. The program’s reporting applications is horribly basic: You will get access to weekly, daily, project, and member view reports in addition to a”custom” report that lets you filter information from the above reports. In comparison to the PM options within this class, Hubstaff’s coverage is utterly embarrassing consequently, if your target is to learn and evolve according to if and how your employees handle time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each worker worked, in addition to their associated pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored inside the application. Keep in mind: Consumers don’t need to send time for acceptance, therefore automatic payments will be made whether employees were wrong or right about the amount of hours that they worked. There is no reminder for supervisors to double-check every timesheet before automatic payments move out thus, if you are worried about making false payments, then you can place PayPal payments to guide. Hubstaff Funding
Cost And Alternatives
Hubstaff was constructed to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you really need to cover them as soon as the job is finished. The Fundamental $5-per-month plan provides you access to easy time monitoring tools, an employee payment schedule manager, 24/7 support, and user settings that can be handled in an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether or not your employees are operating by letting you document screenshots while they function as well as monitor mouse and keyboard action during shifts. Of the five tools we’ve tested, Hubstaff is the only tool that provided this level of insight into the way that employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium program includes everything you’ll discover in the Basic program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium package also comes with a lightweight schedulingtool that provides administrators the capability to assign shifts and assign tasks from inside the console. Premium clients may also use the tool to make invoices and create PayPal payments automatically. Clients that pay yearly will get two weeks free (for both price tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets supplies a fundamental free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee a month for teams who have fewer than 100 users, and an $80 foundation fee per month for teams with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you’ll want to pony up a little more money. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of users (that is a fairly good deal if you want all the extra PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a significant update in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a internet timer, fleshing out reporting options, and adding action levels and screen monitoring. We’ll be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. By way of example, Hubstaff does not allow advanced tracking. If you run a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users can add notes to an empty text area, but that information won’t be blended into reports. As a consequence, that you can not use it to learn about who is working, how they’re working, and what they’re generating (aside from the number of hours tracked). TSheets not only provides you this option, it provides you the ability to create six additional customizable innovative monitoring fields. You might even add a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to reply to the questions at the end of every change or else they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the tool doesn’t permit for IP address restrictions, which means your workers can say they are working from the office but they could actually be operating from a cruise ship in the Bahamas (unless they are using the mobile program to monitor time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I guess it is overkill to make someone take a selfie right before you start recording their screen and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, especially if you’re tracking tasks done out of a computer, like retail, building, or entertainment work). The program also doesn’t let users clock via a phone call, which is a component TSheets and other service providers make available for employees who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. However, the platform also has a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and location monitoring, and action screenshots.
As soon as you set your customers and they download the timer app onto their server, the desktop program not only monitors time but will require screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not just to the user’s most important display but any attached monitors too. Hubstaff doesn’t log keys however, it will track the action provided via the mouse and computer keyboard, providing employers a calculation of how active the employee is. This data all winds up on the Hubstaff dashboard from the Task tab. This is where you can then select an individual from the drop-down menu to view their screenshots correlated with action data.
When it comes to program and URL tracking, Hubstaff goes beyond just tracking time to see what sites and apps an employee opened or visited and how long they were there. The Reports section may then run custom questions on vectors like app usage mapped against time and action. Hubstaff integrates with job and job management tools like Asana and Trello to filter reports from specific projects or tasks to track productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or catch mobile app and website activity, it lets you monitor and log location for workers working in the area. While the depth of monitoring surveillance and data features can not measure up to a grid application such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a helpful choice of attributes for companies that want a bit more oversight. Hubstaff Funding
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behaviour while on the clock, then there is no better program accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re trying to find a platform that goes the excess mile to allow customization, irregular information entry, or even a much more sophisticated reporting structure, then Hubstaff will not be right for you. In addition, should you choose another program, your employees will thank you for not requiring them to download a secondary app for tracking time–particularly when you consider that every other instrument we examined makes this potential within the confines of their online UI. Hubstaff Funding