Intro Hubstaff Get Paid
When picking a time monitoring tool, it’s important to understand the many different types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services companies. On the other hand, the time tracking features in such tools are available only as part of larger project management (PM) suites. Because of this, you’re paying much more cash for things like file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Get Paid
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves lots of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an overview of how many hours your employees have worked that day and the number of hours they have worked over the previous seven days. You will also find a list of every member, their most recent jobs, and how active they have been over the past week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than enough attention and projects that are being disregarded.
There are two ways to put in time in Hubstaff: You can build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log in your hours since you probably did with pencil and paper through the analog era of time monitoring. Basically, if you work your shift, you add time to your timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Regrettably, because Hubstaff does not let you add future time, you can not use the platform as a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they can force users to require a reason to guarantee they’re really adding hours that they worked. Admins may also set the system up to remind users to start tracking time if they haven’t clocked into the system in a little while.
The next, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we tested, this component is available within the boundaries of your internet browserevery solution that’s, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that resides within another window. In it, you can select your job, press Start, and your timer will begin counting. When you’re done, your activity and your screenshots will be sent to the principal hub. The native app will take a picture at random periods of up to 3 shots per hour depending on how often the admin would like to spy on workers. Screenshots can be partially fuzzy to not capture sensitive information on every catch, but a lot of this screen is left unsullied you’ll still get a feeling of if the screen is on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile programs let admins monitor motions via GPS monitoring. This gives you an overview of how much motion was performed by your employee by capturing location data at different stages.
The Schedules tab lets you assign dates and times for workers to work. It is possible to put a minimum number of hours to operate, a lunch break interval, and you’ll be able to make it a recurring change. The program’s reporting software is terribly basic: You’ll receive access to weekly, daily, job, and member view reports as well as a”habit” report which allows you filter data from the above reports. When compared to the PM options within this class, Hubstaff’s coverage is downright embarrassing so, if your goal is to learn and evolve based on if and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and made based on the time each employee worked, as well as his or her related pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked within the tool. Remember: Users don’t have to send time through for approval, therefore automatic payments will be made whether workers were wrong or right concerning the amount of hours that they worked. There is no reminder for supervisors to double-check every timesheet before automatic payments go out so, if you are worried about making false payments, then it is possible to place PayPal payments to manual. Hubstaff Get Paid
Cost And Alternatives
Hubstaff has been built to provide you with Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you really want to pay them when the work is finished. The Basic $5-per-month plan provides you access to easy time monitoring tools, a worker payment program supervisor, 24/7 support, and user preferences which may be handled on an employee-by-employee basis. Moreover, this plan enables you to keep tabs on whether your employees are working by letting you record screenshots while they function in addition to monitor mouse and keyboard action during shifts. Of the five tools we analyzed, Hubstaff is the only tool which provided this amount of insight into the way that workers are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium program includes everything you’ll discover in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium package also comes with a lightweight schedulingtool that provides administrators the capability to assign changes and assign tasks from inside the console. Premium clients can also use the application to make invoices and create PayPal payments mechanically. Customers that pay annually will receive two months free (for both price tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets supplies a basic free account, as well as a $4-per-user-per-month account that costs a $16 base fee a month for groups who have fewer than 100 users, along with an $80 base fee monthly for teams with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in these hulky PM alternatives, then you will need to pony up a bit more cash. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of consumers (that is a pretty good deal if you need all the excess PM attributes ). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, including adding a web timer, fleshing out coverage choices, and adding activity levels and monitor tracking. We are going to be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift supervision. For example, Hubstaff doesn’t allow advanced tracking. If you run a trucking company and you’re less concerned about how many hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users may add notes to a empty text field, but that information will not be mixed into accounts. This means that you can not use it to learn about who’s working, how they are working, and what they’re producing (other than the number of hours monitored ). TSheets not only provides you this choice, it provides you the ability to make six additional customizable advanced monitoring fields. You might even add a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to reply to the queries at the end of every change or they won’t be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t allow for IP address limitations, so your workers can say they are working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they are using the cell app to track time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I guess it is overkill to generate somebody take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, like electronic, construction, or amusement work). The program also does not let users clock in via a telephone call, which can be a component TSheets along with other service providers make available for workers who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also offers a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application monitoring, GPS and place tracking, and action screenshots.
As soon as you place your users and they download the timer program onto their server, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not only to the user’s main display but any connected monitors too. Hubstaff does not log keys but it does monitor the action provided through the mouse and computer keyboard, providing companies a calculation of how busy the worker is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then select a user from the drop-down menu to view their screenshots connected with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what websites and apps a worker visited or opened and how long they had been there. The Reports section can subsequently run custom queries on vectors like app usage mapped against time and activity. Hubstaff incorporates with job and job management tools such as Asana and Trello to filter reports by specific projects or tasks to monitor productivity.
1 unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can’t take screenshots or capture mobile app and website activity, it lets you track and log place for employees working in the area. While the depth of monitoring surveillance and data features can not measure up to a powerhouse tool such as Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a helpful selection of features for companies that want a little more oversight. Hubstaff Get Paid
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clockthen there is no better software accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route movements via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the excess mile to enable customization, irregular data entry, or even a more sophisticated reporting structure, then Hubstaff won’t be perfect for you. Additionally, should you choose another system, your employees will thank you for not needing them to download a secondary program for monitoring time–especially when you consider that every other tool we examined makes this potential within the confines of their web-based UI. Hubstaff Get Paid