Introduction Hubstaff Google Apps
When choosing a time tracking tool, it is important to comprehend the various kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services companies. However, the time tracking features in such tools are available only as part of bigger project management (PM) suites. Because of this, you are paying a lot more cash for things like file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Google Apps
Attributes and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room on the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of how many hours your employees have worked that day and the number of hours they have worked over the previous seven days. You will also see a list of each member, their most recent tasks, and how active they have been over the last week. This is a strong PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are becoming more than sufficient attention and jobs that are being neglected.
There are two ways to put in time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log your hours as you probably did with pen and paper through the analog age of time tracking. Essentially, you work your shift, you add time to your timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff does not allow you to add future time, you can not use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can force users to require a reason to ensure they’re really adding hours that they worked. Admins may also set up the system to remind users to begin monitoring time if they have not clocked into the machine in a little while.
The second, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element can be found within the confines of your web browserevery solution that is, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that resides within another window. In it, you can select your project, press Start, and your own timer will start counting. When you are done, your action and your screenshots will be sent to the main hub. The native app will take a photo at random intervals of up to three shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partly blurred to not record sensitive information on every catch, but enough of the screen is left unsullied that you’ll still get a sense of if the screen is on work-related or play-related content. This is an annoyingly complicated and convoluted means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop app. The mobile programs let admins monitor movements via GPS monitoring. This provides you an overview of just how much motion was performed by your worker by capturing location data at different stages.
The Schedules tab lets you assign times and dates for employees to work. It is possible to put a minimum number of hours to operate, a lunch break interval, and you’ll be able to make it a recurring shift. The tool’s reporting applications is terribly basic: You’ll get access to weekly, daily, job, and penis view reports as well as a”habit” report which lets you filter information from the aforementioned reports. In comparison to the PM solutions in this class, Hubstaff’s coverage is downright embarrassing so, if your goal is to learn and evolve based on when and how your employees handle time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and made based on the time each worker worked, in addition to his or her related pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time tracked within the application. Keep in mind: Consumers don’t need to send time for acceptance, so automatic payments will be made whether workers were wrong or right about the number of hours they worked. There’s no reminder for supervisors to double-check each timesheet ahead of automatic payments move out so, if you are worried about making bogus payments, then you can place PayPal payments to guide. Hubstaff Google Apps
Price And Alternatives
Hubstaff has been built to give you Big Brother-level oversight into when employees are working, what they are doing while they work, and what you want to cover them as soon as the work is done. The Basic $5-per-month program gives you access to easy time tracking tools, an employee payment program manager, 24/7 support, and user settings that may be managed on an employee-by-employee basis. Moreover, this plan lets you keep track of whether or not your employees are working by letting you record screenshots while they function as well as monitor mouse and keyboard action during shifts. Of the five tools we analyzed, Hubstaff is the only tool that provided this amount of insight into the way that employees are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium package also comes with a lightweight schedulingtool that gives administrators the power to assign changes and assign tasks from inside the console. Premium customers may also use the application to create invoices and make PayPal payments automatically. Clients that pay annually will get two weeks free (for both cost tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, particularly given the extra tracking features that are unavailable in competitive resources. TSheets supplies a basic free account, in addition to a $4-per-user-per-month accounts that charges a $16 base fee a month for groups who have fewer than 100 users, along with a $80 foundation fee monthly for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in these hulky PM solutions, then you’ll need to pony up a little more cash. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of users (which is a pretty solid deal if you want all of the extra PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a web timer, fleshing out reporting options, and adding activity levels and monitor monitoring. We are going to be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper change oversight. By way of instance, Hubstaff does not allow advanced monitoring. If you operate a trucking company and you’re less concerned about how many hours each trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users may add notes to an empty text field, but that data will not be mixed into accounts. As a consequence, you can’t use it to find out about who is working, how they’re functioning, and what they’re producing (aside from the number of hours tracked). TSheets not only gives you this choice, it provides you the ability to create six additional customizable innovative tracking fields. You can also add a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the questions at the close of each change or they will not have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t allow for IP address restrictions, which means your employees can say they’re working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they are using the mobile app to monitor time). This is a standard feature that’s available in almost every other instrument we tested. Hubstaff also does not enable admins to need users to snap a photograph if they report to work. I suppose it’s overkill to generate someone take a selfie before you get started recording their screen and monitoring their keystrokes, but TSheets lets you set this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like retail, construction, or amusement work). The software also doesn’t allow users clock via a phone call, which is an element TSheets and other service providers make readily available for workers who do not have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also has many of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and location tracking, and action screenshots.
Once you set your customers and they download the timer program onto their machine, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not only to the user’s most important screen but any connected monitors too. Hubstaff does not log keys however, it does track the action provided via the mouse and computer keyboard, giving employers a calculation of just how active the employee is. This info all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then pick a user from the drop-down menu to see their screenshots connected with action data.
If it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to learn what sites and apps an employee visited or opened and how long they had been there. The Reports section can subsequently run custom queries on vectors such as app usage mapped against time and activity. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports from specific projects or tasks to monitor productivity.
1 unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile program. While the mobile app can’t take screenshots or capture mobile app and website activity, it allows you to track and log location for workers working in the field. While the thickness of monitoring data and surveillance features can’t step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful choice of attributes for companies that want a bit more oversight. Hubstaff Google Apps
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behavior while on the clockthen there’s no better software accessible than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and route movements via GPS monitoring.
Regrettably, if you’re trying to find a platform that goes the excess mile to allow customization, atypical data entry, or a much more sophisticated reporting structure, then Hubstaff will not be perfect for you. In addition, in case you choose a different system, your employees will thank you for not requiring them to obtain a secondary program for monitoring time–especially once you consider that every other instrument we reviewed makes this possible within the boundaries of their web-based UI. Hubstaff Google Apps