Background Hubstaff Guide
When choosing a time monitoring tool, it is important to comprehend the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services companies. On the other hand, the time tracking features in these tools are available only as part of bigger project management (PM) suites. Because of this, you are paying much more money for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you’ll find pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Guide
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves lots of room on the right-hand side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an summary of how many hours your employees have worked this day and the number of hours they have worked over the past seven days. You’ll also find a list of every member, their latest jobs, and how active they have been over the past week. This is a solid PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are becoming more than sufficient focus and jobs that are being disregarded.
There are two ways to add time in Hubstaff: You can build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log in your hours as you likely did with pencil and paper during the analog era of time tracking. Basically, if you work your change, you add time to your timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Regrettably, because Hubstaff does not let you add future time, you can not use the platform as a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to force users to need a reason to guarantee they’re actually adding hours that they worked. Admins may also set up the system to remind users to start monitoring time should they haven’t clocked to the machine in a while.
The second, and most frustrating, way of tracking time in Hubstaff is using the stopwatch feature. In every solution we tested, this component can be found within the boundaries of your web browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within a separate window. In it, you can select your project, press Start, and your own timer will start counting. When you’re done, your activity and your screenshots will be transmitted to the principal hub. The native app will take a photo at random intervals of up to 3 shots per hour depending on how often the admin wants to spy on workers. Screenshots can be partially blurred not to record sensitive information on every catch, but a lot of this display is left unsullied you’ll still get a feeling of whether the screen is on work-related or play-related content. This is an annoyingly complex and convoluted way to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This gives you an summary of how much movement was done by your worker by capturing location data at different stages.
The Schedules tab lets you assign times and dates for workers to do the job. It is possible to set a minimum number of hours to operate, a lunch break duration, and you’ll be able to make it a recurring shift. The tool’s reporting software is terribly basic: You’ll receive access to weekly, daily, project, and penis view reports in addition to a”habit” report which allows you filter data from the aforementioned reports. In comparison to the PM options in this class, Hubstaff’s reporting is utterly embarrassing consequently, if your target is to understand and evolve according to when and how your employees handle time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and budget limitations. Invoices are automatically calculated and created based on the time each worker worked, in addition to his or her associated pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the application. Keep in mind: Consumers don’t need to send time for acceptance, so automatic payments will be made whether workers were right or wrong about the number of hours they worked. There’s no reminder for supervisors to double-check every timesheet before automatic payments move out thus, if you’re concerned about making false payments, then you can set PayPal payments to manual. Hubstaff Guide
Price And Alternatives
Hubstaff was built to give you Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you really need to cover them as soon as the job is done. The Fundamental $5-per-month plan provides you access to easy time tracking tools, a worker payment schedule manager, 24/7 support, and user preferences which can be managed on an employee-by-employee basis. Moreover, this plan lets you keep track of whether your employees are operating by letting you document screenshots while they function as well as monitor mouse and keyboard action during shifts. Of the five tools we analyzed, Hubstaff is the only instrument that offered this amount of insight into how workers are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium program includes all you’ll discover in the fundamental program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium bundle also has a lightweight schedulingtool that gives administrators the capability to assign changes and delegate tasks from inside the console. Premium customers may also use the tool to make invoices and make PayPal payments automatically. Clients that pay yearly will get two months free (for both price tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, particularly given the added monitoring features that are unavailable in competitive resources. TSheets offers a fundamental free accounts, as well as a $4-per-user-per-month accounts that costs a $16 base fee a month for groups with fewer than 100 users, along with an $80 foundation fee monthly for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you will want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of users (which is a pretty solid deal if you need all the extra PM attributes ). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out reporting choices, and adding activity levels and monitor monitoring. We’ll be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. For instance, Hubstaff does not allow advanced monitoring. If you run a trucking business and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users can add notes to an empty text area, but that information won’t be mixed into reports. As a consequence, that you can’t use it to learn about who is working, how they’re functioning, and what they are producing (other than the amount of hours tracked). TSheets not only gives you this choice, it gives you the ability to create six additional customizable innovative tracking fields. You can also add a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to reply to the questions at the close of every change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the tool does not allow for IP address restrictions, so your workers can say they’re working from the office but they can actually be operating from a cruise boat in the Bahamas (unless they’re using the cell app to monitor time). This is a standard feature that’s available in almost every other instrument we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I suppose it is overkill to generate someone take a selfie before you start recording their display and tracking their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as electronic, construction, or amusement work). The software also does not let users clock via a phone call, which is a component TSheets and other service providers make available for employees who don’t have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like features factor into time tracking. But the platform also offers many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and program monitoring, GPS and location tracking, and activity screenshots.
As soon as you place your customers and they download the timer app onto their machine, the desktop app not only tracks time but will require screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not just to the user’s most important screen but any attached monitors too. Hubstaff does not log keys but it will monitor the action provided via the mouse and computer keyboard, providing companies a calculation of just how busy the employee is. This data all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick an individual in the drop-down menu to view their screenshots correlated with action data.
When it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to learn what websites and programs an employee opened or visited and how long they were there. The Reports module may subsequently run custom questions on vectors such as program usage mapped against time and action. Hubstaff incorporates with job and task management tools like Asana and Trello to filter reports from specific tasks or projects to track productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and site activity, it lets you track and log place for employees working in the field. While the thickness of tracking data and surveillance features can’t step up to a grid application for example Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful choice of attributes for employers that want a bit more oversight. Hubstaff Guide
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behavior while on the clockthen there’s no better program accessible than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and route moves via GPS tracking.
Regrettably, if you’re looking for a platform which goes the extra mile to enable customization, irregular data entry, or a much more advanced reporting structure, then Hubstaff won’t be right for you. Additionally, should you opt for another program, your employees will thank you for not requiring them to download a secondary app for monitoring time–particularly when you consider that every other instrument we reviewed makes this potential within the boundaries of their web-based UI. Hubstaff Guide