Background Hubstaff How To Add Time
When picking a time monitoring tool, it is important to comprehend the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services companies. On the other hand, the time monitoring features in these tools are available only as part of bigger project management (PM) suites. As a result, you are paying a lot more money for things like file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff How To Add Time
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves plenty of room around the side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of how many hours your employees have worked this day and how many hours they’ve worked over the past seven days. You’ll also find a list of every member, their most recent jobs, and how busy they’ve been over the last week. This is a solid PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are becoming more than sufficient attention and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log in your hours as you probably did with pen and paper through the analog era of time tracking. Essentially, you work your shift, you add the time to your own timesheet, and you sign off on it. This is a pretty standard method of tracking time. Unfortunately, because Hubstaff does not allow you to add future time, you can’t use the platform for a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to require a motive to ensure they’re actually adding hours they worked. Admins may also set up the system to remind users to begin monitoring time should they have not clocked into the machine in a while.
The next, and most frustrating, way of tracking time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element can be found within the boundaries of your web browserevery solution that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within a separate window. In it, you can choose your job, press Start, and your timer will start counting. When you’re done, your action and your screenshots will be sent to the main hub. The native app is going to take a picture at random intervals of up to 3 shots per hour based on how frequently the admin wants to spy on employees. Screenshots can be partially blurred not to capture sensitive information on every grab, but a lot of the screen is left unsullied that you’ll still get a sense of whether the display is on work-related or play-related content. This is an annoyingly complicated and convoluted means to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop program. The mobile programs let admins monitor motions via GPS monitoring. This gives you an summary of just how much movement was performed by your employee by capturing location data at distinct stages.
The Schedules tab enables you to assign times and dates for workers to do the job. It is possible to put a minimum number of hours to operate, a lunch break interval, and you can make it a recurring shift. The program’s reporting applications is horribly basic: You will receive access to weekly, daily, job, and member view reports in addition to a”custom” report that allows you filter information from the aforementioned reports. In comparison to the PM solutions within this course, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to learn and evolve according to if and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and made depending on the time each employee worked, as well as his or her related pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time monitored within the tool. Keep in mind: Consumers don’t have to send time through for approval, therefore automatic payments will be made whether employees were wrong or right concerning the number of hours they worked. There’s not any reminder for supervisors to double-check every timesheet ahead of automatic payments go out so, if you’re concerned about making bogus payments, then you can place PayPal payments to guide. Hubstaff How To Add Time
Price And Options
Hubstaff has been built to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you need to cover them as soon as the job is done. The Fundamental $5-per-month plan gives you access to easy time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user preferences that can be handled on an employee-by-employee basis. Moreover, this program lets you keep tabs on whether or not your employees are operating by letting you record screenshots while they function as well as monitor keyboard and mouse action during shifts. Of the five tools we’ve tested, Hubstaff is the only instrument which offered this amount of insight into the way that employees are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign changes and delegate tasks from inside the console. Premium customers may also use the tool to create invoices and make PayPal payments automatically. Clients that pay annually will get two weeks free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the extra tracking features that are unavailable in competitive resources. TSheets offers a basic free account, in addition to a $4-per-user-per-month account that charges a $16 base fee a month for groups who have fewer than 100 users, along with an $80 foundation fee monthly for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in these hulky PM solutions, then you’ll want to pony up a bit more money. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of users (which is a fairly solid deal if you need all the extra PM features). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a internet timer, fleshing out reporting options, and adding action levels and monitor tracking. We’ll be testing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper shift oversight. For example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to an empty text field, but that information will not be blended into reports. As a consequence, that you can not use it to find out about who is working, how they’re functioning, and what they are producing (aside from the amount of hours monitored ). TSheets not only provides you this choice, it gives you the ability to create six extra customizable advanced monitoring fields. You can also add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to reply to the queries at the end of every shift or they won’t be able to clock out.
As hardcore as Hubstaff is about tracking work, the application does not permit for IP address limitations, which means your workers can say they’re working from the office but they could actually be working from a cruise boat in the Bahamas (unless they’re using the mobile program to track time). This is a standard feature that’s available in almost every other instrument we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I guess it is overkill to generate someone take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets lets you place this as a requirement (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like retail, construction, or amusement work). The software also doesn’t let users clock via a telephone call, which can be an element TSheets and other service providers make readily available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time monitoring. However, the platform also has many of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program monitoring, GPS and location tracking, and activity screenshots.
As soon as you place your customers and they download the timer app onto their server, the desktop program not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not just to the user’s most important display but any attached monitors too. Hubstaff doesn’t log keys but it does monitor the activity provided via the mouse and keyboard, giving companies a calculation of just how busy the worker is. This data all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then pick a user from the drop-down menu to view their screenshots correlated with action data.
When it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to see what sites and programs an employee opened or visited and how long they had been there. The Reports module can subsequently run custom questions on vectors like app usage mapped against time and action. Hubstaff integrates with job and task management tools such as Asana and Trello to filter reports from particular projects or tasks to monitor productivity.
One unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile program. While the mobile app can not take screenshots or capture mobile app and site activity, it lets you monitor and log location for employees working in the field. While the thickness of tracking data and surveillance features can not step up to a powerhouse tool for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a helpful choice of attributes for employers that want a little more oversight. Hubstaff How To Add Time
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behaviour while on the clockthen there is no better software available than Hubstaff. You will be able to log screenshots, track keystroke volume, and path movements via GPS tracking.
Unfortunately, if you’re looking for a platform which goes the excess mile to enable customization, atypical data entry, or even a more sophisticated reporting arrangement, then Hubstaff will not be right for you. In addition, in case you choose a different system, your employees will thank you for not requiring them to download a secondary program for monitoring time–particularly once you consider that every other tool we examined makes this potential within the boundaries of their online UI. Hubstaff How To Add Time