Introduction Hubstaff How To Use
When picking a time monitoring tool, it’s important to comprehend the various kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. However, the time monitoring features in such tools are available only as part of larger project management (PM) suites. As a result, you are paying a lot more cash for things such as file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you’ll discover pure play time tracking tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff How To Use
Attributes and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves plenty of room around the side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an overview of how many hours your employees have worked this day and how many hours they’ve worked over the past seven days. You will also find a list of each member, their latest jobs, and how busy they’ve been over the past week. This is a solid PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are becoming more than enough focus and projects that are being disregarded.
There are two ways to put in time in Hubstaff: You can construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours as you likely did with pencil and paper through the analog age of time tracking. Basically, if you work your change, you add time to your timesheet, and you sign off on it. This is a pretty standard method of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can force users to require a reason to ensure they’re actually adding hours they worked. Admins may also set up the system to let users to start tracking time if they haven’t clocked to the system in a while.
The second, and most bothersome, way of monitoring moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this component can be found within the boundaries of your internet browserevery alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that resides within another window. In it, you can select your job, press Start, and your timer will begin counting. When you’re done, your action and your screenshots will be sent to the principal hub. The native program will take a photo at random periods of up to three shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partly blurred to not capture sensitive information on each grab, but enough of this display is left unsullied you’ll still get a feeling of if the display is really on work-related or play-related content. This can be an annoyingly complicated and convoluted way to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop app. The mobile programs let admins monitor movements via GPS monitoring. This gives you an summary of just how much movement was performed by your worker by capturing location information at different stages.
The Schedules tab enables you to assign dates and times for employees to work. It is possible to set a minimum number of hours to operate, a lunch break interval, and you can allow it to be a recurring shift. The tool’s reporting applications is terribly basic: You will get access to weekly, daily, job, and penis view reports as well as a”custom” report which allows you filter data from the aforementioned reports. When compared to the PM options in this class, Hubstaff’s coverage is utterly embarrassing consequently, if your goal is to learn and evolve based on if and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and created based on the time each employee worked, as well as their associated pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked inside the application. Remember: Users don’t need to send time for approval, therefore automatic payments will be made whether workers were right or wrong about the amount of hours they worked. There is not any reminder for supervisors to double-check each timesheet ahead of automatic payments move out so, if you’re worried about making bogus payments, then you can place PayPal payments to manual. Hubstaff How To Use
Price And Options
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really want to pay them as soon as the job is finished. The Basic $5-per-month program gives you access to easy time monitoring tools, a worker payment program supervisor, 24/7 support, and user preferences that can be handled on an employee-by-employee basis. Moreover, this plan enables you to keep tabs on whether or not your employees are operating by letting you document screenshots while they function as well as monitor mouse and keyboard activity during shifts. Of the five tools we tested, Hubstaff is the only tool that offered this level of insight into how workers are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes all you’ll discover in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium package also comes with a lightweight schedulingtool that provides administrators the capability to assign changes and assign tasks from inside the console. Premium customers may also use the application to make invoices and make PayPal payments mechanically. Customers that pay annually will receive two weeks free (for both cost tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a fundamental free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for groups with fewer than 100 users, along with an $80 foundation fee monthly for teams with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in these hulky PM alternatives, then you will need to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (which is a fairly solid deal if you want all of the excess PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out coverage options, and adding activity levels and monitor tracking. We are going to be testing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper shift supervision. By way of example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking company and you are less concerned about how many hours a trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users can add notes to a empty text area, but that data won’t be blended into accounts. This means you can not use it to find out about who is working, how they’re functioning, and what they’re generating (aside from the number of hours tracked). TSheets not only gives you this choice, it gives you the ability to create six additional customizable innovative monitoring fields. You can even add a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to reply to the questions at the close of every shift or they will not be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t allow for IP address limitations, so your workers can say they’re working from the office but they could actually be operating from a cruise ship in the Bahamas (unless they are using the mobile app to monitor time). This is a standard feature that’s available in virtually every other tool we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I guess it is overkill to generate someone take a selfie before you get started recording their screen and tracking their keystrokes, but TSheets lets you place this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, such as retail, construction, or amusement work). The program also doesn’t let users clock via a phone call, which can be a component TSheets and other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. However, the platform also offers many of the hallmarks of worker tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application monitoring, GPS and place monitoring, and activity screenshots.
As soon as you set your users and they download the timer program onto their server, the desktop program not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not only to the user’s main screen but any connected monitors too. Hubstaff does not log keys but it will monitor the activity provided through the mouse and keyboard, providing companies a calculation of how busy the worker is. This data all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick a user in the drop-down menu to see their screenshots connected with activity data.
If it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what websites and programs a worker opened or visited and how long they were there. The Reports module may subsequently run custom questions on vectors such as app usage mapped against time and action. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports by specific projects or tasks to monitor productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and site activity, it lets you monitor and log location for employees working in the field. While the depth of tracking surveillance and data features can not measure up to a grid application for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a helpful choice of attributes for employers that want a little more oversight. Hubstaff How To Use
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behavior while on the clockthen there’s no better software available than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and path moves via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the extra mile to enable customization, atypical data entry, or a much more advanced reporting arrangement, then Hubstaff won’t be perfect for you. Additionally, in case you choose a different system, your employees will thank you for not needing them to obtain a secondary program for monitoring time–especially once you consider that every other tool we reviewed makes this possible within the confines of their web-based UI. Hubstaff How To Use