Background Hubstaff Inc 5000
When picking a time tracking tool, it is important to understand the many different kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services businesses. On the other hand, the time monitoring features in these tools are available only within larger project management (PM) suites. As a result, you are paying much more money for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you will find pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Inc 5000
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves plenty of room around the right-hand side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an summary of how many hours your employees have worked this day and the number of hours they have worked over the past seven days. You will also find a list of every member, their latest tasks, and how active they’ve been over the last week. This is a strong PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are becoming more than enough attention and projects that are being neglected.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log in your hours since you probably did with pencil and paper through the analog era of time monitoring. Basically, if you work your change, you add the time to your timesheet, and you also sign off on it. This is a pretty standard method of monitoring time. Unfortunately, because Hubstaff does not let you add future time, you can not use the platform for a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they can induce users to require a reason to guarantee they’re actually adding hours that they worked. Admins may also set up the system to remind users to begin monitoring time should they haven’t clocked into the machine in a while.
The next, and most frustrating, way of tracking moment in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this element can be found within the confines of your internet browserevery solution that’s, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that lives within another window. In it, you can choose your project, press Start, and your own timer will start counting. When you are done, your activity and your screenshots will be transmitted to the principal hub. The native app is going to take a photo at random intervals of up to 3 shots per hour depending on how often the admin wants to spy on workers. Screenshots can be partially blurred not to record sensitive information on each grab, but enough of this screen is left unsullied that you’ll still get a sense of whether the screen is really on work-related or play-related content. This can be an annoyingly complex and convoluted way to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile programs let admins monitor motions via GPS monitoring. This provides you an summary of how much motion was performed by your worker by capturing location information at distinct stages.
The Schedules tab lets you assign times and dates for workers to work. You can put a minimum number of hours to work, a lunch break interval, and you can allow it to be a recurring shift. The program’s reporting applications is terribly basic: You’ll get access to weekly, daily, project, and penis view reports as well as a”custom” report which allows you filter data from the above reports. When compared to the PM solutions in this course, Hubstaff’s reporting is utterly embarrassing so, if your goal is to learn and evolve based on if and how your employees handle time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and budget limits. Invoices are automatically calculated and created depending on the time each worker worked, in addition to their related pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time tracked inside the application. Keep in mind: Users do not need to send time through for acceptance, therefore automatic payments will be made whether employees were right or wrong concerning the amount of hours that they worked. There’s not any reminder for supervisors to double-check each timesheet before automatic payments go out thus, if you are concerned about making false payments, then you can set PayPal payments to manual. Hubstaff Inc 5000
Price And Options
Hubstaff was built to give you Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you need to pay them as soon as the job is done. The Fundamental $5-per-month program provides you access to easy time tracking tools, a worker payment program supervisor, 24/7 support, and user preferences which can be handled on an employee-by-employee basis. Moreover, this program enables you to keep track of whether your employees are operating by allowing you record screenshots while they function as well as monitor mouse and keyboard action during shifts. Of the five tools we’ve tested, Hubstaff is the only tool that offered this amount of insight into the way that employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the fundamental plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium bundle also has a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from within the console. Premium clients can also use the application to make invoices and make PayPal payments mechanically. Clients that pay yearly will get two months free (for both price tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets offers a basic free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee a month for teams who have fewer than 100 users, along with a $80 foundation fee per month for groups with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM solutions, then you’ll want to pony up a little more cash. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of consumers (that is a fairly good deal if you need all of the excess PM attributes ). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out coverage options, and adding activity levels and screen tracking. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change oversight. For instance, Hubstaff does not allow advanced tracking. If you run a trucking company and you’re less concerned about the number of hours a trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users can add notes to a empty text area, but that information won’t be mixed into reports. This means you can’t use it to learn about who’s working, how they’re working, and what they are generating (other than the amount of hours monitored ). TSheets not only provides you this choice, it provides you the ability to make six additional customizable innovative monitoring fields. You can also put in a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to reply to the questions at the end of each shift or they will not be able to clock out.
As hardcore as Hubstaff is about monitoring work, the tool does not permit for IP address restrictions, which means your employees can say they are working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they’re using the mobile app to track time). This is a normal feature that’s available in virtually every other instrument we tested. Hubstaff also doesn’t enable admins to need users to snap a photo if they report to work. I guess it is overkill to make someone take a selfie right before you start recording their screen and monitoring their keystrokes, but TSheets lets you place this as a necessity (which makes sense, particularly if you’re tracking tasks done outside of a computer, such as retail, building, or amusement work). The software also does not allow users clock in via a telephone call, which can be a component TSheets along with other service providers make readily available for employees who do not have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. However, the platform also has many of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program monitoring, GPS and location tracking, and activity screenshots.
As soon as you place your customers and they download the timer app onto their machine, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not just to the user’s most important display but any attached monitors as well. Hubstaff does not log keys however, it does monitor the activity provided via the mouse and computer keyboard, providing employers a calculation of just how busy the worker is. This info all winds up around the Hubstaff dashboard from the Task tab. This is where you can then select a user from the drop-down menu to see their screenshots correlated with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to see what websites and programs a worker opened or visited and how long they were there. The Reports module may then run custom queries on vectors such as program usage mapped against time and activity. Hubstaff incorporates with project and task management tools such as Asana and Trello to filter reports from specific projects or tasks to monitor productivity.
One unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can’t take screenshots or catch mobile app and site activity, it lets you track and log location for employees working in the area. While the depth of monitoring data and surveillance features can not measure up to a powerhouse tool for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a useful selection of features for companies that want a bit more oversight. Hubstaff Inc 5000
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behavior while on the clockthen there is no better software accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re looking for a platform that goes the extra mile to allow customization, irregular data entry, or even a more advanced reporting arrangement, then Hubstaff will not be right for you. Additionally, in case you opt for another system, your employees will thank you for not needing them to obtain a secondary app for monitoring time–especially when you consider that every other tool we reviewed makes this possible within the confines of their web-based UI. Hubstaff Inc 5000