Intro Hubstaff Integrate Asana
When choosing a time tracking tool, it is important to comprehend the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. On the other hand, the time tracking features in these tools are available only as part of bigger project management (PM) suites. As a result, you’re paying much more money for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Integrate Asana
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves lots of room on the right-hand side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked that day and how many hours they’ve worked over the previous seven days. You will also find a list of every member, their most recent tasks, and how busy they’ve been over the past week. This is a strong PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are becoming more than sufficient focus and jobs that are being neglected.
There are two ways to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log in your hours as you probably did with pencil and paper through the analog age of time monitoring. Essentially, you work your shift, you add the time to your own timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Unfortunately, because Hubstaff does not allow you to add future time, you can not use the platform as a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they can force users to require a motive to ensure they’re really adding hours that they worked. Admins can also set up the system to let users to begin tracking time should they have not clocked to the system in a little while.
The second, and most bothersome, way of tracking moment in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element can be found within the confines of your internet browserevery alternative that is, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that lives within another window. In it, you can choose your job, press Start, and your timer will begin counting. When you’re done, your action and your screenshots will be transmitted to the main hub. The native program will take a photo at random periods of up to 3 shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partly fuzzy to not record sensitive information on each catch, but enough of this screen is left unsullied that you’ll still get a feeling of whether the screen is on work-related or play-related content. This is an annoyingly complicated and convoluted way to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS monitoring. This gives you an summary of how much motion was done by your employee by capturing location data at distinct stages.
The Schedules tab lets you assign dates and times for employees to do the job. It is possible to put a minimum number of hours to operate, a lunch break interval, and you’ll be able to allow it to be a recurring shift. The program’s reporting software is terribly basic: You’ll get access to weekly, daily, job, and member view reports as well as a”custom” report which lets you filter data from the above reports. In comparison to the PM options in this class, Hubstaff’s reporting is utterly embarrassing consequently, if your target is to understand and evolve according to if and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limits. Invoices are automatically calculated and created based on the time each worker worked, in addition to his or her related pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored inside the application. Remember: Consumers don’t need to send time through for acceptance, so automatic payments will be made whether employees were wrong or right concerning the amount of hours they worked. There’s not any reminder for supervisors to double-check every timesheet ahead of automatic payments go out so, if you’re worried about making bogus payments, then it is possible to set PayPal payments to manual. Hubstaff Integrate Asana
Cost And Alternatives
Hubstaff was constructed to provide you with Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you really want to cover them as soon as the work is done. The Fundamental $5-per-month program provides you access to easy time tracking tools, an employee payment schedule supervisor, 24/7 support, and user preferences which may be managed on an employee-by-employee basis. Additionally, this plan enables you to keep tabs on whether your employees are operating by letting you document screenshots while they function in addition to monitor mouse and keyboard action during changes. Of the five tools we analyzed, Hubstaff is the only instrument that offered this level of insight into the way that employees are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium package also comes with a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from within the console. Premium clients can also use the tool to create invoices and make PayPal payments automatically. Clients that pay yearly will get two months free (for both cost tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets supplies a fundamental free accounts, in addition to a $4-per-user-per-month accounts that costs a $16 base fee a month for teams with fewer than 100 users, and an $80 foundation fee per month for teams with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in these hulky PM alternatives, then you will want to pony up a little more money. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of users (which is a fairly solid deal if you need all the excess PM attributes ). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a web timer, fleshing out reporting options, and adding activity levels and monitor tracking. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper shift oversight. For example, Hubstaff does not allow advanced tracking. If you operate a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users can add notes to a empty text area, but that information will not be mixed into reports. As a consequence, that you can’t use it to learn about who’s working, how they are working, and what they’re generating (other than the amount of hours monitored ). TSheets not only gives you this choice, it gives you the ability to create six additional customizable advanced monitoring fields. You can even add a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to respond to the queries at the end of each shift or they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool does not allow for IP address restrictions, which means your workers can say they’re working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they are using the mobile app to monitor time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I guess it’s overkill to generate somebody take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like electronic, building, or entertainment work). The software also doesn’t allow users clock via a telephone call, which is a component TSheets along with other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like features factor into time tracking. However, the platform also has a lot of the hallmarks of worker tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and place tracking, and action screenshots.
Once you set your customers and they download the timer program onto their server, the desktop app not only tracks time but will require screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not only to the user’s main display but any attached monitors too. Hubstaff doesn’t log keys however, it does monitor the action provided via the mouse and keyboard, giving companies a calculation of just how active the employee is. This info all winds up on the Hubstaff dashboard in the Task tab. This is where you can then pick a user in the drop-down menu to see their screenshots correlated with activity data.
If it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to see what sites and programs a worker visited or opened and how long they were there. The Reports section can subsequently run custom questions on vectors such as app usage mapped against time and activity. Hubstaff integrates with job and task management tools like Asana and Trello to filter reports by specific tasks or projects to track productivity.
One unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and site activity, it allows you to monitor and log location for employees working in the field. While the thickness of tracking surveillance and data features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a helpful choice of attributes for employers that want a little more oversight. Hubstaff Integrate Asana
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behavior while on the clock, then there is no better program available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re looking for a platform that goes the excess mile to allow customization, atypical information entry, or even a much more sophisticated reporting structure, then Hubstaff will not be right for you. Additionally, should you choose another program, your employees will thank you for not requiring them to download a secondary program for tracking time–especially once you consider that every other tool we examined makes this possible within the boundaries of their web-based UI. Hubstaff Integrate Asana