Background Hubstaff Last Update Failed
When choosing a time monitoring tool, it is important to comprehend the many different types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services businesses. However, the time tracking features in these tools are available only within larger project management (PM) suites. As a result, you’re paying a lot more cash for things such as file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Last Update Failed
Characteristics and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room on the side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You’ll also see a list of every member, their most recent jobs, and how active they have been over the last week. This is a strong PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are getting more than sufficient attention and jobs that are being neglected.
There are two methods to add time in Hubstaff: You can build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log your hours as you probably did with pen and paper during the analog age of time tracking. Essentially, you work your change, you add the time to your own timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Regrettably, because Hubstaff does not let you add future time, you can not use the platform as a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to force users to require a motive to ensure they’re actually adding hours that they worked. Admins can also set up the system to remind users to start tracking time should they haven’t clocked to the system in a while.
The second, and most frustrating, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this component is available within the boundaries of your web browser–every alternative that’s, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within another window. In it, you can select your job, press Start, and your own timer will start counting. When you’re done, your activity and your screenshots will be sent to the principal hub. The native program will take a picture at random periods of up to three shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partly blurred not to record sensitive information on each catch, but a lot of this screen is left unsullied you’ll still get a sense of if the display is really on work-related or play-related content. This can be an annoyingly complex and complicated means to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS tracking. This provides you an summary of how much motion was performed by your employee by capturing location information at different stages.
The Schedules tab lets you assign dates and times for workers to do the job. You can put a minimum number of hours to operate, a lunch break duration, and you’ll be able to make it a recurring shift. The program’s reporting software is horribly basic: You’ll receive access to weekly, daily, job, and member view reports in addition to a”habit” report that allows you filter information from the above reports. When compared to the PM solutions within this course, Hubstaff’s reporting is utterly embarrassing consequently, if your target is to learn and evolve based on if and how your employees handle time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and budget limits. Invoices are automatically calculated and made depending on the time each worker worked, as well as his or her associated pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time monitored within the application. Keep in mind: Consumers do not have to send time through for acceptance, therefore automatic payments will be made whether employees were right or wrong concerning the number of hours that they worked. There is not any reminder for supervisors to double-check every timesheet before automatic payments move out so, if you are concerned about making bogus payments, then you can set PayPal payments to guide. Hubstaff Last Update Failed
Cost And Options
Hubstaff has been constructed to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you really need to pay them when the job is done. The Basic $5-per-month plan gives you access to easy time monitoring tools, an employee payment schedule supervisor, 24/7 support, and user settings which can be handled on an employee-by-employee basis. Additionally, this program lets you keep tabs on whether your employees are working by allowing you document screenshots while they work in addition to monitor mouse and keyboard action during shifts. Of the five tools we tested, Hubstaff is the only tool which offered this amount of insight into how employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll discover in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and delegate tasks from inside the console. Premium clients may also use the tool to create invoices and make PayPal payments automatically. Customers that pay yearly will get two weeks free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets offers a basic free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee a month for teams with fewer than 100 users, and an $80 base fee per month for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in these hulky PM solutions, then you’ll need to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of consumers (which is a pretty solid deal if you need all the excess PM attributes ). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a web timer, fleshing out coverage choices, and adding activity levels and monitor monitoring. We’ll be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper shift supervision. By way of instance, Hubstaff does not allow advanced monitoring. If you run a trucking business and you’re less concerned about how many hours each trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users may add notes to a empty text field, but that data won’t be blended into accounts. This means that you can not use it to learn about who is functioning, how they are functioning, and what they’re generating (aside from the number of hours tracked). TSheets not only provides you this choice, it provides you the ability to make six additional customizable advanced monitoring fields. You can even add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to reply to the queries at the close of every change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the application does not allow for IP address restrictions, so your workers can say they are working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they are using the mobile app to track time). This is a standard feature that’s available in almost every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I guess it is overkill to make somebody take a selfie right before you start recording their display and tracking their keystrokes, but TSheets lets you place this as a requirement (which makes sense, especially if you’re monitoring tasks done out of a computer, like retail, construction, or amusement work). The program also doesn’t allow users clock in via a phone call, which can be an element TSheets and other service providers make available for workers who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like features factor into time monitoring. However, the platform also offers many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and program monitoring, GPS and place tracking, and action screenshots.
Once you set your users and they download the timer program onto their machine, the desktop program not only tracks time but will take screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s main screen but any connected monitors too. Hubstaff does not log keys however, it will track the activity provided via the mouse and keyboard, providing companies a calculation of how busy the worker is. This data all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then select a user in the drop-down menu to see their screenshots connected with activity data.
When it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and programs an employee opened or visited and how long they were there. The Reports section can then run custom queries on vectors like app usage mapped against time and action. Hubstaff incorporates with job and job management tools such as Asana and Trello to filter reports from particular tasks or projects to track productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or capture mobile app and site activity, it lets you monitor and log place for employees working in the area. While the thickness of monitoring data and surveillance features can’t step up to a powerhouse tool for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful selection of features for companies that want a little more oversight. Hubstaff Last Update Failed
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behavior while on the clock, then there’s no better program accessible than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re looking for a platform that goes the excess mile to enable customization, atypical data entry, or a more advanced reporting arrangement, then Hubstaff won’t be perfect for you. Additionally, should you choose another program, your employees will thank you for not needing them to obtain a secondary program for tracking time–especially when you consider that every other instrument we examined makes this potential within the boundaries of their online UI. Hubstaff Last Update Failed